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HomeMy WebLinkAboutSummary FormAGENDA ITEM. SUMMARY FORM FILE ID: /&—©a z73 Date: 2/27/12 Commission Meeting Date: 4/12/12 Requesting Department: Public Works District Impacted: ALL Type: ® Resolution ❑ Ordinance [ Emergency Ordinance 1 Discussion Item ❑ Other Subject: A Resolution awarding a contract to Envirowaste Services Group, Inc. in an annual amount not to exceed $176,720.00, for a two (2) year contract total of $353,440.00 for the project entitled "Outfall Cleaning Contract (2"d Bidding), M-0045." Law Department Matter ID No. Purpose of Item: A Resolution awarding a contract to Envirowaste Services Group, Inc. in an annual amount not to exceed $176,720.00, for a two (2) year contract total of $353,440.00, for the project entitled "Outfall Cleaning Contract (2"d Bidding), M-0045;" further authorizing three (3) additional one (1) year options to renew in an annual amount not to exceed $176,720.00, subject to the availability of funding and contractor's performance. Background Information: On November 30, 2011, the Office of the City Clerk received formal bid #11-12-002 for the project entitled "Outfall Cleaning Contract (2"d Bidding), M-0045." A total of three (3) prospective bidders picked up specifications and only one (1) contractor, Envirowaste Services Group, Inc., submitted a bid in the amount of $199,720.00 annually, for a two (2) year contract total of $399,440.00. In accordance with Section 18-85 of the City Code, the City has the authority to negotiate with the sole bidder for better pricing or re -bid. Envirowaste Services Group, Inc. submitted a best and final offer of $176,220.00 annually, for a two (2) year contract total of $353,440.00. The Department of Public Works believes it is in the best interest of the City to accept this final offer, and not re -bid the project. Budget Impact Analysis NO Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. General Account No: 00001.208000.534000 Special Revenue Account No: CIP Project No: NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: $176,220.00 FY 2012 CIP If using or'receiving capital>funds Grants Purchasing N 1!)4 Chief csJ Final Approvals (SIGN AND DAT Budget Risk Management Dept. Director City Manager Page 1 of 1