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HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM FILE ID: 1p —©oa%\ Date: 2/27/12 Commission Meeting Date: 4/12/12 Requesting Department: Public Works District Impacted: ALL Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance L Discussion Item ❑ Other Law Department Matter ID No. Subject: A Resolution awarding a contract to Envirowaste Services Group, Inc. in an annual amount not to exceed $171,030.00, for a two (2) year contract total of $342,060.00 for the project entitled "Inlet Cleaning — North Zone, M-0043." Purpose of Item: A Resolution awarding a contract to Envirowaste Services Group, Inc. in an annual amount not to exceed $171,030.00, for a two (2) year contract total of $342,060.00 for the project entitled "Inlet Cleaning — North Zone, M-0043;" further authorizing three (3) additional one (1) year options to renew in an annual amount not to exceed $171,030.00, subject to the availability of funding and contractor's perfonuiance. Background Information: On November 30, 2011, the Office of the City Clerk received formal bid #11-12-003 for the project entitled "Inlet Cleaning — North Zone, M-0043." A total of two (2) prospective bidders picked up specifications and only one (1) contractor, Envirowaste Services Group, Inc., submitted a bid in the amount of $198,555.00 annually, for a two (2) year contract total of $397,110.00. In accordance with Section 18-85 of the City Code, the City has the authority to negotiate with the sole bidder for better pricing or re -bid. Envirowaste Services Group, Inc. submitted a best and final offer of $171,030.00, for a two (2) year contract total of $342,060.00. The Department of Public Works believes it is in the best interest of the City to accept this final offer, and not re -bid the project. Budget Impact Analysis NO Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. General Account No: 00001.208000.534000 Special Revenue Account No: CIP Project No: NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: $171,030.00 FY 2012 Final Approvals SIGN AND DATE CIP �` Budget If using br receiving capital funds Grants -- NI i\i Risk Management Purchasing lV Dept. Director Chief City Manager Page 1 of 1