HomeMy WebLinkAboutPre-BackupContract Number. 11 DS-A1-11-23-02-
CFDA Number: 97.D67
FEDERALLY -FUNDED SUBGRANT AGREEMENT
THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management,
with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and City of Miami,
(hereinafter referred to as the "Recipient").
THIS AGREEMENT.IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
. A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to
provide the services identified herein; and
B. The Division has received these grant funds from the State'of Florida, and has the authority to
subgrant these funds to the Recipient upon the terms and conditions below; and
C. The Division has statutory authority to disburse the funds under this Agreement.
THEREFORE, the Division and the Recipient agree to the following:
(1) SCOPE OF WORK.
The Recipient shall perform the work in accordance with the Budget and Scope of Work,
Attachment A of this Agreement.
(2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES
The Recipient and the Division shall be governed by applicable State and Federal laws,
rules and regulations, including those identified in Attachment B.
• (3) PERIOD OF AGREEMENT.
This Agreement shall begin October 1, 2010 and shall end April 30, 2013, unless
terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement.
(4) MODIFICATION OF CONTRACT
Either party may request modification of the provisions of this Agreement. Changes
which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to
the original of this Agreement.
(5) RECORDKEEPING
(a) As applicable, Recipient's performance under this Agreement shall be subject to the
federal OMB Circular No. A-102, Common Rule: Uniform Administrative Requirements for State and
Local Governments" or OMB Circular No. A-110, "Grants and Agreements with Institutions of Higher
Education, Hospitals, and Other Nonprofit Organizations," and either OMB Circular. No- A-87, "Cost
Principles for State and Local Governments," OMB Circular No. A-21, "Cost Principles for Educational
Institutions,'! or OMB Circular No—A-122, "Cost Principles for_Nonproft Organizations," If this Agreement`
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is made with a commercial -(for -profit) organization on a cost -reimbursement basis, the Recipient shall be
subject to Federal Acquisition Regulations 31.2 and 931.2.
(b) The -Recipient shall retain sufficient records to show its compliance with the terms of
' this Agreement, and the compliance of all subcontractors or consultants paid from funds under this
Agreement, for a period of five years from the date the audit report is issued, and shall allow.the Division
or its designee, the State Chief Financial Officer or the State Auditor General access to the records upon
request. The Recipient shall ensure that audit working papers are available to them upon request for a
period of five years from the date the audit report is issued, unless extended in writing by the Division.
The five year period may be extended for the following exceptions:
1. If any litigation, claim or audit is started before the five year period expires,
and -extends beyond the five year period, the records shall be retained until all litigation, claims or audit
findings involving the records have been resolved.
2. Records for the disposition of non -expendable personal property valued at
$5,000 or more at the time it is acquired shall be retained for five years after final disposition.
3. Records relating to real property acquired shall be retained for five years after
the closing on the transfer of title.
(c) The Recipient shall maintain all records for the Recipient and for all subcontractors or
consultants to be paid from funds provided under this Agreement, including documentation of all program
costs, in a form sufficient to determine compliance with the requirements and objectives of the Budget
and Scope of Work - Attachment A - and all other applicable laws and regulations.
(d) The Recipient, its employees or agents, including all subcontractors or consultants to
be paid from funds provided under this Agreement, shall allow access to its records at reasonable times
to the Division, its employees, and agents. "Reasonable" shall ordinarily mean during normal business
hours of 8:00 a.m. to 5:00 p.m., local time,. on Monday through Friday. "Agents". shall include, but not be
limited to, auditors -retained by the Division.
(6) AUDIT REQUIREMENTS
(a) The Recipient agrees to maintain financial procedures and support documents, in
accordance with generally accepted accounting principles, to account for the receipt and expenditure of
funds under this Agreement. .
(b) These records shall be available at reasonable times for inspection, review, or audit
by state personnel and other personnel authorized by the Department or the Division. "Reasonable" shall
ordinarily mean normal business hours of 8:00 a.m, to 5:00 p.m., local time, Monday through Friday.
(c) The Recipient shall provide the Department with the records, reports or financial
• statements upon request for the purposes of auditing and monitoring the funds awarded under this
Agreement.
td) ..Jf .the. Recipient is a State or local government or a non-profit organization as defined
in OMB Circular A-133, as revised, and in the event that the Recipient expends $500,000 or more in
Federal awards in its fiscal year, the Recipient must have a single or program -specific audit conducted in
accordance with the provisions of OMB Circular A-133, as revised. EXHIBIT 1 to this Agreement shows
the Federal resources awarded through the Division by this Agreement. In determining the Federal
awards expended in its fiscal year, the Recipient shall consider all sources of Federal awards, including
Federal resources received from the Division. The determination of amounts of Federal
awards expended should be in.accordance with the guidelines established by OMB Circular A-133, as
revised. An audit of the Recipient conducted by the Auditor General in accordance with the provisions of
OMB Circular A-133, as revised, will meet the requirements of this paragraph.
. . In connection with the audit requirements addressed in this Paragraph 6 (d) above, the Recipient
shall fulfill the requirements for auditee responsibilities as provided in Subpart C of OMB Circular A-133,
as revised.
If the Recipient expends less than $500,000 in Federal awards in its fiscal year, an audit
conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the
event that the Recipient expends less than $500,000 in Federal awards in its fiscal year and chooses to
have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of
the audit must be paid from non -Federal funds.
(e) Send copies of reporting packages for audits conducted in accordance with OMB
Circular A-133, as revised, and required by subparagraph (d) above, when required by Section .320 (d),
OMB Circular A-133, as revised, by or on behalf of the Recipient to:
The Division at each of the following addresses:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
[also send an electronic copy to aurilla.parrish@dca.state.fl.usj
and
Division of Emergency Management
Finance and Administration
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Send the Single Audit reporting package and Form SF -SAC to the Federal Audit Clearinghouse by
submission online at
http.://harvester.census.aov/fac/collect/ddeindex. html
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And to any other Federal agencies and pass -through entities in accordance with Sections .320.(e) and (f),
OMB Circular A-133, as revised.
(f)' Pursuant toSection :320"(f), OMB,Circular A-133, as revised, the Recipient shall send
a copy of the reporting package described in Section .320 (c), OMB Circular A-133, as revised, and any
management letter issued by the auditor, to the Division at the following addresses:
Department of Community Affairs
Office of Audit Services •
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
[also send an electronic copy to aurilla.parrish@dca.state,fl.us]
and
• Division -of Emergency Management
Finance and Administration
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
(g) By the date due, send any reports, management letter, or other information required
to be submitted to the Division pursuant to this Agreement in accordance with OMB Circular A-133,
Florida Statutes, and Chapters 10.550 (local govemmental entities) or 10.650 (nonprofit and for -profit
organizations), Rules of the Auditor General, as applicable.
(h) Recipients should state the date that the•reporting package was delivered to the
Recipient when submitting financial reporting packages to the Division for audits done.in accordance with
OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit
organizations), Rules of the Auditor General,
(i) If the audit shows that all or any portion of the funds disbursed were not spent in
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accordance with the conditions of this Agreement, the Recipient shall be held liable for reimbursement to
the Division of all funds not spent in accordance with these applicable regulations and Agreement
provisions within thirty days after the Division has notified the Recipient of such non-compliance.
(j) The Recipient shall have all audits.completed by an independent certified public
accountant (IPA), either a certified public accountant or a public accountant licensed under Chapter 473,
Fla. Stat. The IPA shall state that the audit complied with the applicable provisions noted above. The
audit must be received by the Division no later than nine months from the end of the Recipient's fiscal
year.
(7) . REPORTS
(a) The Recipient shall provide the Division with quarterly reports and a close-out report.
These reports shall include the current status and progress by the Recipient and all subrecipients and
'subcontractors in completing the work described in the Scope of Work and the expenditure of funds under
"this Agreement, in addition to any other information requested by the Division.
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.(b) Quarterly reports are due to the Division no later than 30 days after the end of each
quarter of the program year and shall be sent each quarter until submission of the administrative close-
out report. The ending"dates for each quarter of the'program year ared>narch 31, June 30, September 30
and December 31.
(c) The close-out report is due 60 days after termination of this Agreement or 60 days
after completion of the activities contained in this Agreement, whichever first occurs.
(d) If all required reports and copies are not sent to the Division or are not completed in a
manner acceptable to the Division, the Division may withhold further payments until they are completed or
may take other action as stated in Paragraph (11) REMEDIES. "Acceptable to the Division" means that
the work product was completed in accordance with the Budget and Scope of Work.
...(e) •The Recipient shall provide.additional program updates or information that may be
required by the Division.
(f) The Recipient shall provide additional reports and information identified in Attachment
E.
(8) • MONITORING.
The Recipient shall monitor its performance under this Agreement, as well as that of its
subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that
time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished
within the specified time periods, and other performance goals are being achieved. A review shall be
done for each function or activity in Attachment A to this Agreement, and reported in the quarterly report
In addition to reviews of audits conducted in accordance with paragraph (6) above, monitoring
procedures may include, but not be limited to, on -site visits by Division staff, Limited scope audits, and/or
other procedures. The Recipient agrees to comply and cooperate with any monitoring
.procedures/processes deemed appropriate by the Division. In the event that the Division or the
Department determines that a limited scope audit of the Recipient is appropriate, the Recipient agrees to
comply with any additional instructions provided by the Division or the Department to the Recipient
regarding such audit. The Recipient further agrees to comply and cooperate with any inspections, •
reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor
General. In addition, the Division will monitor the performance and financial management by the•
Recipient throughout the contract term to. ensure timely completion of all tasks.
(9) LIABILITY
(a) Unless Recipient is a State agency or subdivision, as defined in Section 768.28, Fla.
Stat., and the Recipient is solely responsible to parties it deals with in carrying out the terms of this.
Agreement, and shall hold the Division harmless against all claims of whatever nature by third parties
arising from the work performance under this Agreement. For purposes of this Agreement, Recipient
agrees that it is not an employee or agent of the Division, but is an independent contractor.'
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(b) Any.Recipient which is a state agency or subdivision, as defined in,Section 768.28,
Fla. Stat., agrees to be fully responsible for its negligent or tortious acts or omissions which result in
claims or suits against the Division, and agrees to be liable for any damages proximately caused by the
acts or omissions to the extent set forth in Section 768.28, Fla. Stat. Nothing herein is intended to serve
as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing herein
shall be construed as consent by a stale agency or subdivision of the State of Florida to be sued by third
parties in any matter arising out of any contract.
(10) DEFAULT.
• If any of the following events occur ("Events of Default"), all obligations on the part of the
Division to make further payment of funds shall, if the Division elects, terminate and the Division has the
option.to exercise any. of. its remedies set forth in Paragraph (11). However, the Division may make
payments or partial payments after any Events of Default without Waiving the right to exercise such
remedies, and without becoming liable to make any further payment:
(a) If any warranty or representation made by the Recipient in this Agreement or any
previous agreement with the Division is or becomes false or misleading in any respect, or if the Recipient
fails to keep or perform any of the obligations, terms or covenants in this Agreement or any previous
agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its
obligations under this Agreement;
(b) If material adverse changes occur in the financial condition of the Recipient at any
time during the term of this Agreement and .the Recipient fails to cure this adverse change within thirty
days from the date written notice is sent by the Division.
(c) If any reports required by this Agreement have not been submitted to the Division or
have been submitted with incorrect, incomplete or insufficient information; .
(d) .If the Recipient has failed to perform and complete on time any of its obligations
under this Agreement.
(11) REMEDIES.
If an Event of Default occurs, then the Division may, after thirty calendar days written
notice to the Recipient and upon the Recipient's failure to cure within those thirty days, exercise any one .
or more of the following remedies, either concurrently or consecutively:
(a) Terminate this Agreement, provided that the Recipient is given at least thirty days
prior written notice of the termination. The notice shall be effective when placed in the United States, first
class mail, postage prepaid, by registered or certified mail -return receipt requested, to the address in
paragraph (13) herein;
(b) Begin an appropriate legal or equitable action to enforce performance of this
Agreement;
(c) Withhold or suspend payment of all or any part of a request for payment;
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(d) Require that the Recipient refund to the Division any monies used for ineligible
purposes under the laws, rules and regulations governing the use,of these'funds.
(e) Exercise anycorrect veor remedial actions, to include but not be limited to:
1. request additional information from the Recipient to determine the reasons for
or the extent of non-compliance or lack of performance,
2. issue a written warning to advise that more serious measures may betaken if
the situation is not corrected,
3; advise the Recipient to suspend, discontinue or refrain from incurring costs for
any activities iii question or
4. require the Recipient to reimburse the Division for the amount of costs incurred
for any items determined to be ineligible;
(f) Exercise any other rights or remedies which may be available under
law.
• (g) Pursuing any of the above remedies will not stop the Division from pursuing any other
remedies in this Agreement or provided at law or in equity.. If the Division waives any right or remedy in
this Agreement or fails to insist on strict performance by the Recipient, it will not affect, extend or waive
any.other right orremedy of the Division, or affect the later exercise of the same right or remedy by the
Division for any other default by the Recipient. •
(12) TERMINATION.
(a) The Division may terminate this Agreement for cause after thirty days written notice.
Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations,
failure to perform on time, and refusal by the Recipient to permit public access to any document, paper,
letter, or other material subject to disclosure under Chapter 119, Fla. Stat., as amended.
(b) The Division may terminate this Agreement for convenience or when it determines, in
its sole discretion that continuing the Agreement would not produce beneficial results in line with the
further expenditure of funds, by providing the Recipient with thirty calendar day's prior written notice.
(c) The parties may agree to terminate this Agreement for their mutual convenience
through a written amendment of this Agreement. The amendment will state the effective date of the
termination and the procedures for proper closeout of the Agreement.
(d) In the event that this Agreement is terminated, the Recipient will not incur new
obligations for the terminated portion, of the Agreement after the Recipient has received the notification of .
termination. The Recipient will cancel as many outstanding obligations as possible. Costs incurred after
receipt of the termination notice will be disallowed. The Recipient shall not be relieved of liability to the
Division because of any breach of Agreement by the Recipient. The Division may, to the extent
authorized by payments to the Recipient for the purpose of set-off until the exact amount of
damages due the Division from the Recipient is determined.
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(13) NOTICE AND CONTACT.
(a) All notices provided. under or pursuant to this Agreement shall be in writing, either by
hand delivery, orfirstclass, certified mail, return receipt requested, to the representative named below, at
the address below, and this notification attached to the original of this Agreement.
(b) The name and address of the Division contract manager for this Agreement is:
Michael Day, Community Assistance Consultant
Division of Emergency Management
2555 Shumard Oak Boulevard •
Tallahassee, Florida 32399-2100
Telephone: (850) 488-9441
Fax: (850) 488-7842
Email:.michael.day@em.myf orida.com
(c) The name and address of the Representative'of the Recipient responsible forthe
administration of this Agreement is:
Joseph Zahralban; Assistant Fire Chief
1151 NW 71h Street
Miami,.FL 33136
Telephone: 305-416-5402
Fax: 305-416-5444
Email: jzahralban@miamigov.com
(d) In the event that different representatives or addresses are designated by either party
after execution of this Agreement, notice of the name, title and address of the new representative
Will be provided as outlined in (13)(a) above.
(14) SUBCONTRACTS
If the Recipient subcontracts any of the work required under this Agreement, a copy of the
unsigned subcontract must be forwarded to the Division.for review and approval before it is executed by
the Recipient. The Recipient agrees to include in the subcontract that (i) the subcontractor is bound by
the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and
regulations, and (iii) the subcontractor shall hold the Division and Recipient harmless against all claims of
whatever nature arising out of the subcontractor's performance of work under this Agreement, to the
extent allowed and required by law. The Recipient shall document in the quarterly report the
subcontractor's progress in performing its work under this Agreement.
For each subcontract, the Recipient shall provide a written statement to the Division as to
whether that subcontractor is a minority vendor, as defined in Section 288.703, Fla. Stat.
(15) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
(16) ATTACHMENTS
• ,(a) Ali•attachments t this•Agreementare incorporated as if set out fully.
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(b) In the event of any inconsistencies or conflict between the language of this
Agreement and the attachments, the language of the attachments shall control, but only to the extent'of
the conflict or inconsistency.
(c) This Agreement has the following attachments:
Exhibit 1 - Funding Sources
'Attachment A — Budget and Scope of Work
Attachment B — Program Statutes, Regulations and Special Conditions
Attachment C — Justification of Advance
Attachment D - Reimbursement Check List
Attachment E— Warranties and Representations
Attachment F — Certification Regarding Debarment
Attachment G — Statement of Assurances
(17) FUNDING/CONSIDERATION
(a) This is a cost -reimbursement Agreement. The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder in an amount not to exceed
$10,708,461, subject to the availability of funds. Attachment D specifies the required documentation
needed when submitting reimbursement under this agreement.
(b) Any advance payment under this Agreement is subject to Section 216.181(16),
FIa.Stat., and is contingent upon the approval of the Division and the Recipient's acceptance of the rights
of the Division under Paragraph (12)(b) of this Agreement. The amount which. may be advanced shall
not exceed the expected cash needs of the Recipient within the initial three months of the contract term.
For a federally funded contract, any advance payment is also subject to federal OMB Circulars A-87, A-
110, A-122 and the Cash Management Improvement Act of 1990. In accordance with applicable OMB
Circulars, interest earned must be remitted to the Division either annually or quarterly based on the year
of the grant award. If an advance payment is requested, the budget data on which the request is based
and a justification statement shall be included in this Agreement as Attachment C. Attachment C will
specify the amount of advance payment needed and provide an explanation cif the necessity for the
advance payment. In addition to Attachment C, Recipients must also submit invoices, purchase orders,
timesheets and other substantiating documentation for the advance payment to be considered.
(c) After the initial advance, if any, payment shall be made on a reimbursement basis as. needed.
The Recipient agrees to expend funds In accordance with the Budget and Scope of Work, Attachment A
of this Agreement.
If the necessary funds are not available to fund this Agreement as a result of action by the United
States Congress, the federal Office of Management and Budgeting, the State Chief Financial Officer or
under subparagraph (19)(h) of this Agreement, all obligations on the part of the Division to make any
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further payment of funds shall terminate, and the Recipient shall submit its closeout report within thirty
days of receiving notice from the Division.
(18) REPAYMENTS
All refunds or repayments due to the Division under this Agreement are to be made payable to
the order of "Department of Community Affairs" and mailed directly to the following addres:
Department of Community Affairs
Cashier
Fiscal Management
2555 Shumard Oak Boulevard
Tallahassee FL 32399-2100
In accordance with Section 215.34(2), Fla. Stat., if a check or other draft is returned to the Division for
collection, Recipient shall pay the Division •a service fee of 615.00 or 5% of the face amount of the
returned check or draft, whichever is greater.
(19) MANDATED CONDITIONS
(a) The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the Recipient in this Agreement, in
any later submission or response to a Division request, or in any submission or response to fulfill the
requirements of this Agreement. All of said information, representations, and materials is incorporated by
reference. Additional special conditions are listed on Attachment B. The inaccuracy of the submissions
or any material changes shall, at the option of the Division and with thirty days written notice to the
Recipient, cause the termination of this Agreement and the release of the Division from all its obligations
to the Recipient.
(b) This Agreement shall be construed under the laws of the State of Florida, and venue
for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision
• of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision
shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other
provision of this Agreement.
(c) Any power of approval or disapproval granted to the Division under the terms of this
Agreement shall survive the term of this Agreement.
(d) This Agreement may be executed in any number of counterparts, any one of which
maybe taken as an original.
(e) The Recipient agrees to comply with the Americans With Disabilities Act (Public
Law 101-336, 42 U.S.C. Section 12101 et seq.), which prohibits discrimination by public and private
entities on the basis of disability in employment, public accommodations, transportation, State and local
government services, and telecommunications.
(f) " `Those who have been placed on the convicted vendor list following a conviction
for a public entity crime or.on the discriminatory vendor list may not submit a bid on a contract to provide
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any goods or, services.i:o a.piibiie entity,_ may not submit a bid on a contract with a public entity for the
construction or repairof a public building or public work, may not submit bids on leases of real property to
a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with a public entity, and may not transact business with any public entity in
excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list
or on the discriminatory vendor list.
(g) Any Recipient which is not a local government or state agency, and which
receives funds under this Agreement from the federal government, certifies, to the best of its knowledge
and belief, that it and its principals:
1. are not presently debarred, suspended, proposed for debarment, declared
. ineligible,. or voluntarily excluded from.covered.transactions. by. a federal department or agency; .
2. have not, within a five-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state or local) transaction or contract under public
transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property;
3. are not presently indicted or otherwise criminally or civilly charged by a
governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph
19(g)2. of this certification; and
4. have not within a five-year period preceding this Agreement had one or more
public transactions (federal, state or local) terminated for cause or default.
If the Recipient is unable to certify to any of the statements in this certification, then the Recipient
shall attach an explanation to this Agreement. •
In addition, the Recipient shall send to the Division (by email or by facsimile transmission)
the completed "Certification Regarding Debarment, Suspension, Ineligibility And Voluntary
Exclusion" (Attachment F) for each intended subcontractor which Recipient plans to fund under
this Agreement. The form must be received by the Division before the Recipient enters into a
contract with any subcontractor.
(h) The State of Florida's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature, and subject to any modification in
accordance with Chapter 216, Fla. Stat. or the Florida Constitution.
(i) All bills for fees or other compensation for services or expenses shall be submitted in
detail sufficient for a proper preatidit and postaudit thereof. •
CO Any bills for travel expenses shall be submitted in accordance with Section 112.06.1,
Fla. Stat. The provisions of any special or focal law, present or future, shall prevail over any conflicting
provisions in this section, but only to the extent of the conflict.
. (k) The.Division reserves the right to unilaterally, cancel this Agreement if the Recipient
refuses to allow public access to all documents, papers, letters or other material subject to the provisions
of Chapter 119, Fla.. Stat., Which -the Recipient created or received under this Agreement.
(I) If the Recipient is allowed to temporarily invest any advances of funds under this
Agreement, any interest income shall either be returned to the Division or be applied against the
Division's obligation to pay the contract amount.
(m) The State of Florida will not intentionally award publicly -funded contracts•to any
contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U,S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act
("INA")j. The Division shall consider the employment by any contractor of unauthorized aliens a violation •
of Section 2.74A(e).of the INA.. Such violation by. the Recipientof the employment provisions contained in
Section 274A(e) of the INA shall be grounds for unilateral cancellation of his Agreement by the Division.
(n) The Recipient is subject to Florida's Government in the Sunshine Law (Section
286.011, Fla. Stat.) with respect to the meetings of the Recipient's governing board or the meetings of •
any subcommittee making recommendations to the governing board. All of these meetings shall be
publicly noticed, open to the public, and the minutes of all the meetings shall be pubic records, available
to the public in accordance with Chapter 119, Fla. Stat.
(o) All unmanufactured and manufactured articles, materials and supplies which are
acquired for public use under this Agreement must have been produced in the United States as required
under 41 U.S.C. 10a, unless it would not be in the public interest or unreasonable in cost.
(20) LOBBYING PROHIBITION
(a) No funds or other resources received from the Division under this Agreement may be used
directly or indirectly to influence legislation or any other official action by the Florida Legislature or any .
state agency.
(b) The Recipient certifies, by its signature to this Agreement, that to the best of his or
her knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf
of the Recipient; to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
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Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative
agreement.
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
12
connection'with.this 1 etleraJc ntract,_grant, loan or cooperative agreement, the Recipient shall complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying."
3. The'Recipient'shallrequire that this certification be included in the award
documents for all subawards (including subcontracts, sub grants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shalt be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure. •
• (21. COPYRIGHT, PATENT AND TRADEMARK
ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE
PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA.
ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE
OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF
FLORIDA.
(a) If the Recipient has a pre-existing patent or copyright, the Recipient shall retain all
rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise.
(b) If any discovery or invention is developed in the course of or as a result of work or
services performed under this Agreement, or in any way connected with it, the Recipient shall refer the
discovery or invention to the Division for a determination whether the State of Florida wit seek patent
protection in its name. Ariy patent rights accruing under or in connection with the performance of this
Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable
material are produced, the Recipient shall notify the Division. Any copyrights accruing under or in
connection'with the performance under this Agreement are transferred by the Recipient to the State of
Florida.
(c) Within thirty days of execution of this Agreement, the Recipient shall disclose all
intellectual properties relating to the performance of this Agreement which he or she knows or should
know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any
pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property
exists. The Division shall then, under Paragraph (b), have the right to all patents and copyrights which .
accrue during performance of the Agreement.
(22) LEGAL AUTHORIZATION.
The Recipient certifies that it has the legal authority to receive the funds under this
Agreement and•thatit's governing body has authorized the execution and acceptance of this Agreement.
The Recipient also certifies that the undersigned person has the•authority to legally execute and bind
Recipient to the terms of this Agreement.
(23) ASSURANCES.
The Recipient shall comply with any Statement of Assurances incorporated as
Attachment G.
IN, WITNESS WHEREOF, the parties hereto have executed this Agreement.
RECIPIENT: CITY OF MIAMI
BY: 1VQl�
Nameandtitle: Johnny Martinez, City Manager
Date: 11' 5 1,
FIDE#
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By:
Name and Title: Bryan W. Koon, Director
Date:
14
ATTEST:
ytA>,,,,,,e,
. Priscilla A.'Thompson
City Clerk ��
APPROVED AS TO FORM AND
CORRECTNESS:
Julie O. Bru Ci)414-1
City Attorney
15
"City"
CITY OF MIAMI, a municipal corporation
of the State of Florida
Job y Martinez
Cit I /tanager
APPROVED AS TO INSLFRANCE-`
REQUIREMENTS: %
9alvin Ellis, In Director
epartment o' - sk Management
•
EXHIBIT —1
THE FOLLOWING'FEDERAL RESOURCES ARE AWARDED TO THE RECIPIENT UNDER THIS
AGREEMENT:
NOTE If the resources awarded to the Recipient are from more than one Federal program, provide the
same information shown below for each Federal program and show total Federal resources awarded.
Federal Program
Federal agency: Urban Area Security Initiative (UASI)
Catalog of Federal Domestic Assistance tide and number: 97.067
Award amount: S10,708,461
THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED
UNDER THIS AGREEMENT:
NOTE: If the resources awarded to the Recipient represent more than one Federal program, list applicable
compliance requirements for each Federal program In the same manner as shown below.
Federal Program:
List applicable compliance requirements as follows;
1. Recipient is to use funding to perform the following eligible activities as identified in the United
States Department of Homeland Security, Federal Emergency Management Agency, National
- Preparedness Directorate Fiscal Year 2009-10 State Homeland Security Grant Program
(SHSGP), consistent with the Department of Homeland Security State Strategy.
16
2. Recipient is subject to all administrative and,financial,requirements as set forth in this Agreement,
or will be in violation of the terms of the Agreement.
NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes,
require that the information about Federal Programs and State Projects included in Exhibit 1 be provided
to the Recipient.
17
Attachment A
Budget and Scope of Work
Proposed Program Budget
Below is a general budget which outlines eligible categories and their allocation under this award, The Recipient is to utilize the
"Proposed Program Budget" as a guide for completing the "Budget Detail Worlsheet" below.
4- The equipment category will require a "Detailed Budget Worksheet" including the proposed equipment to be purchased and the
corresponding Authorized Equipment List (AEL) reference number. The AEL can be found at www.rkb.us.
a The transfer of funds between the categories listed in the "Proposed Program Budget" is permitted. However, 25% oldie award
allocation has to be used for eligible LETP- Type activities.
' However, at'the discretion of the Recipient, funds allocated to Management and Administration costs (as described in the "Proposed
Program Budget") may be put towards Programmatic costs instead. However, no more than 3% of each Recipients' total award may
be expended on Management and Administration costs.
le�".��2-J,z-� •t,��int��4t,���tc..:1�„
FY 2010 - Stale Homeland Security
Grant Program — Urban Area
Security Initiative - Issue 49
R?E'iisrP;cy°tgcnc3,�;�.i1
Miami UASI
C»rL+vttt:'11 C01 g°��citr 3 -re
Award Allocation
r �'r igeg `r1'llocatc �; ,
:lief'"-w�^ •-�fr
SI1,039,650.00
State Management & Administration withheld
3%
S331,189.00
Expendable Award Allocation after 3%
reduction
5I0,708,4-61.00
LETP-Type Activities (25% of award allocation)
This amount is not in addition to the remaining
award amount but instead signifies the amount
needed to meet the 25% requirement.
S2,759,913.00
Management and Administration
(the dollar amount which corresponds to 3% of
the total local agency allocation is shown in the
column on the right).
S321,253.00
18
Budget Detail Worksheet
• • • •The Recipient is required to provide n completed budget detail worksheet, to thc Division, which accounts for the total award as described in the
"Proposed Program Budget".
if any changes need to be made to the "Budget Detail Worksheet", niter thc execution of this agreement, contact the grant manager listed in this
agreement via email or letter.
.,1V.( .- /.s... IA �r riP7',e"•;i:Ptir''r[ Irf r.70 +- !VP•°A, I:v: ' 7J�eL17�'Y.*ih4 `"
klI l q k .s. �l ` 1'-� )'J, yZj F"�? �j L
,n g `7n1 ti : 4l64t' I s 'r! r� � r,._ �i?�di�ii> t� t,�i i _c a J .e�. a y.s' h 4s.,;r.
h t yjr,g1 - {Mr,:h t luSt w N er.IV:trr; 3 tl' 2 C[' r L{i '� ;>,
A11ow'rbleiRlnnnrng Cot(tRl l i '�� fs)1e14lt'ar7tli(�jyt[ 5 r
itvath^.i G;:. midf:02A,. 1ziA ?Ler:3 .,�,.n11:!'rd.�F rIDtai�i'4i'�il`i.l'ia'v Gt�.J�
Developing hazard/threat-specific annexes that incorporate the range of
prevention, protection, response, and recovery activities
Developing and implementing homeland security support programs and
adopting ongoing DHS national initiatives
f=tril°Ct'
Ill!.J IQ Uhfit I l)._7_ n
ill
A TJnttl.eosto rl
TxLjfTutan .0i'
Lfaz, Lyctu.Lu.irlr�.i�� ..
Developing related terrorism prevention activities
Developing and enhancing plans and protocols
1. Emergency Public Info/Warning (Split between Plahning and
Equipment)
2. Regional Project Planning
3. Regional Planning, Training and Exercise (Split between
Planning, Training, and Exercise)
4. Planning, Training and Exercise (Split between Planning,
Training, and Exercise)
5. Planning, Training and Exercise (Split between Planning,
Training, and Exercise)
6. Personnel and Asset Tracking (Split between Planning and
Equipment)
7. Disaster Plans Updates
1
1
1
1
1
1
$100,000
$350,000
$93,340.45
$50,000
$50,000
$100,000
$50,000
Developing or conducting assessments
1. Vulnerability/Risk Assessment
2. Cl/KR Assessments
3 Vulnerability Assessment for MDFR Headquarters
1
1
$25,000
$100, 030
$98,397
Hiring of full or part-time staff or contractors/consultants to assist with
planning activities (not for thc purpose of hiring public safety personnel
fulfilling traditional public safety duties)
1. Emergency Management Planner 1
1
2. Emergency Manager Planning Coordinator 1
1
3. Regional Program Coordinator 1
1
4. Emergency Management Specialist
5. EOC Planner Sustalnment
6. Intelligence Analysts
$147,000
$329,000
$147,ODD
$75,000
$40,000
$140,000
19
Conferences to facilitate planning activities.
•
Materials required to conduct planning activities -
Travel/per diem related to planning activities .
Ovenime and backfill costs (in accordance with operational Cost
Guidance)
Other projects areas wi0t prior approval from FEMA
Issuance of WHTI-compliant tribal identification cards (HSGP only)
hiro'::. il'a.. ge,1�.7r::c-t; _�C._-_`v--gin rit :Oiii iT T-.-c . >�mrr rt.
F2?llyo�tsablc TrSCPtnndGL} r7T' O�grr ra{tonn'l Acttt the Ca4 y7 >Gf
i.(Jnnttbd(to�5;/ ofL%iiefofdlrU I,+a}aa,..:z..[Li, '''!;tr.iY2 t.,...' VA"".A'
' riDiffil; ?�;
uantit Y �
,.,r i t.,c .ILL}:ialvi��evvg.
Si`� t'llr-,- ilLlt,}'yj$,'trJ
i� l..OnciCosIli
..1�,-_;'F;:r�1--cir
4. Lf.�170f t1(COSL. .,
Lti:'t....,.ie� t..O.i /rF.'.+d
Reimbursement for select operational expenses associated with increased
•.security.mcasures at critical infrastructure sites incurred (up to 50 percent
ofthc allocation)
.
Overtime for information, investigative, and intelligence sharing
activities (up to 50 percent of the allocation)
Hiring of new staff positions/contractors/consultants for participation in
information/intelligence analysis and sharing groups or fusion center
activities (up to 50 percent of the allocation)
r3µi"-1
Quan'tlD'A ' 1
ail,itiksL: i>i-
�v'1F3-
;Un Cos[
—>.t.,.1yr� '''.
ti.
TIER.,
t �z To l:Cost� wig
.�Y..C:n .�.irjr_': ..
:;:s, 1 ^ro,+- 1:^ 2i; ��I.T,.g
�Y-::�-�'f���f1;=���tlnf�a,.;<<,`wr:�,r5' .,.'r✓?`=rF�z ��-'Su�'a �,;r;?�.tt;::�s`=—...;�„vv-ism=�itV�,:,�,-.��'_`'t"6��1�:.°:,+.ski
ilowablet-Tratnincr}Costsg�{lafx='ytr�rir . t q'4 l 4:,--
'"r.,is4"k L. " ' L.7.E:. -..-.rszcs.±.r-rZG:. ` 4i ::rrsm .scc.�--.4
-"C :l -322g-
Overtime and bad. -fill for emergency preparedness and response
personnel ancnding FEMA-sponsored and approved training classes.
Overtime and baclil expenses for partOtime and volunteer emergency
response personnel participating in FEMA training.
•
20
Training Worlshops and Conferences
1. EOC/Sectiorrbl Trainingand "brig
2. All Hazards Incident Command Training and BackOII
3. Field Force Maneuvers Training and Exercise OT/eackflll
4. All hazards field training prop
5. Training, exercise overtime and equipment (to Include USAR,
Hazmat, Dive and EOC) (Split between Equipment, Training,
and Exercise)
6. Regional Planning, Training and Exercise (Split between
Planning, Training, and Exercise)
7. Region 7 Forensics Computers (Split between Equipment and
Training)
8. Planning, Training and Exercise (split between Planning,
Training, and Exercise)
9. Anti -Terrorism Awareness and Educational Materials
10. FLUSAR Training
11. Planning, Training and' Exercise (Split between Planning,
Training, and Exercise)
12. TLO Training and Other conferences
13. Countywide Hospital Disaster Preparedness Training
14. Public Awareness Campaign
15. TLO Training
1 *1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
657,052.66 '
$130,000 '
$70,000
$275,000
$150,000
$97,787.65
$200,000
$50,000
$33,000
$85,000
518,602
$23,9.74
$200,000
5252,364
550,000
•
Full or Part -Time Staff or Contractors/Consultants
Travel
Supplies
Tuition for higher education
.,
Other items
•
A list of FEMA courses may be found atwww.oip.usdoi.eov/FEMA/docs/Elisible Federal Courses.pdf
complete approved
1� {",r��ytalirar?T��z� ',s;v.ar ck, ,T F:4? „i° t' ib ; ,� :,' •vr1�.
77:77 I .s-lklcairriictse.Cos, A, -1} -"; I ° _.gill: { �-
x car�wxarrmru �aa r ir'tl r=t ((a�
dQunnftt ,&�Li���
��+
c y a ,c£;�trloal
TJnrt'-,il64
,
Cosa
rt. :r 4•t~.-: -- , I;
21
Design, Develop, Conduct and Evaluate an Exercise
1. Training, exercise overtime and equipment`.tto include USAll,
Hazmat, Dive and EDC) (Split between Equipment, Training,
and Exercise) •
2. Regional Planning, Training and Exercise (Split between
Planning, Training, and Exercise)
3. Monroe Recovery and COOP Exercise
4. Planning, Training and Exercise (split between Planning,
Training, and Exercise)
5. Planning, Training and Exercise (Split between Planning,
Training, and Exercise)
' ' 1
,
• 1
1
1
1
' "'$150,000
$50,000
$75,000
$50,000
$50,000
Exercise Planning Workshop - Grant funds may be used to plan and
conduct an Exercise Planning -Workshop to include costs related to
planning, meeting space and other meeting costs, facilitation costs,
materials and supplies, travel and exercise plan development
Full or Part -Time Staff or Contractors/Consultants - Full or part-time
staff may be hired to support exercise -related activities. Payment of
salaries and fringe benefits must be in accordance with the policies of the
state or local unit(s) of government and have the approval of the state or
the awarding agency, whichever is applicable. The services of
contractors/consultants may aiso.be procured to support the design,
development, conduct and evaluation ofCBRNE exercises. The '
applicant's formal written procurement policy or the Federal Acquisition
Regulations (FAR) must be followed.
Overtime and back -fill costs —Overtime and backlit! costs, including
expenses for part-time and volunteer emergency response personnel
participating in FEMA exercises
Implementation of HSEEP
Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are
allowable as expenses by employees Who are on travel status for official
- business related to the planning and conduct of the exercise project(s).
These costs must he in accordance with state law as highlighted in the
OJP Financial Guide; States must also follow state regulations regarding
travel. [fa state or territory does not have a travel policy they must
follow federal guidelines and rates, as explained in the OJP Financial
Guide. For further information on federal law pertaining to travel costs
please refer to httpl/vnwv.oin.usdoi.eov/FinGuide. •
Supplies - Supplies arc items that are expended or consumed 'during the
course of the planning and conduct of the exercise project(s) (c.g., copying paper, gloves, tape,.non-sterile masks, and disposable protective
equipment).
•
•
Other Items - These costs include the rental of spacc/locations for
exercise planning and conduct, exercise signs, badges, etc.
• 22
. .:. f i i 'II'
'Ehblblc) qulpme�itAcqutsttton,Cos(sal
ry The lnblc beloN btglillghts t c'allWible?egtilpl ,en(cateboncs for
nlard A'complchcnonohstu'gofthsseallos\ablct,qulpnytenlcatcgones
and speclftc cqutpmeni nhgibtc undcr.each calegor) 6iii. Ibe found on
ucb bascd AWOlonmdit)ulp nuit 1t01 nt htlp'//\+m\v'rl b us d 1, c
Qunntlt�
rf
' TJnrl Cosf
To'CB l Cost ) +
tr
t r
o-
- CIicL on Authni ocd Equtpmcn(Ltsl (,6,) L
]f 011'NISh l0 )tlrch,lSt � le tq � ). �. r)
1 p ct�of ut mcntfioman cntc
Glen m life space gn.en btalooi that cnle�,op put flit ACL
I:6
, nun}bcr and flue q ' fir d )
I i:t
I7,ls'•,?J',i ,,q ,%.2 ,.)'wf:m}}ti,4 7 ,,,....4:°i�1�. 1,ytf1r,. ?L71,,. j. T {i1
7rotectlYet UI mentw..Y" 1,,q, }c,,,,1.-, t't '
'..�
•1vPsq.
F r� , Y
�{Ly,-L5. cPlr � .u:c.,h�,i�Xtt!iI thx.. aul:..,1ina:C,l,,lt,r.,>a.I.a.,:,f>..1,i..ir.lw)..,i.Ia.6,
1. SCBAs (AELII D1AR-01-SCBA)
1
$180,000
1 .
$22,000
2. Ballistic Vests (AELil 0111-01-ARMR)
, 1
$12,000
1
5475,000
3. Tactical Carrier Vests (AEL//01LE-01-ARMR)
1
$86,064
4. CBRN Enhanced and NIOSH•approved SCBAs (01AR-01-SCBA)
5. SWAT Team Equipment (AEUI 01LE-02-HLMT, 01AR-02-APR,
o1LE-01-SHLD, 01AR-02-APRC, 01LE-01-HLMT, 01LE-02-PRPD,
01ZA-06-HYDR)
oragP - y�•; -: ,y. z.,:.,.:,• :,c7:: - ::,r :Si r>:!"� - ":; ,,,,/,---. _�.7, ,,... F;:i? ,_i..'
a Lx Ios /e deinc mitt aeon and r m.. baUon L�ui menlz.2 i r' . x\ d ith N it ',r l ' +iu Fr„ j ,�'s > I+ `' t ! . .
' .,;P.xs g...•.:Q.:+pc sr1!as..Jla,.,_ ._. r.d_uC+..-•:!�.�7r .,. .. �.t s{.l w,. .19:.rlii, :, :' 3..r,_...... JSlf .,.:. d.
1. Assorted SWAT Tools (AEU, 02EX-02-TLRO)
1
510,000
1
$3,000
2. PPE Boots (AELd 02PE-02-BOOT)
:r�7.. a T;r;>: *:-it::‘R.'.th isa. -:r3:1^. -°:+a 4ii2s1.1�'�h?,R'.f- ..r_: :'�'�r ''v'.. `fit'- iir�
i GBRi�rE'oper bona7scarch and resueequtpmcnt � \� .r f r ,, �3 7 � I �, � g r �.�'r . � t F.i�
.,�.r .-.�-.: c. � .�-,_:E¢ . , w•r... .�: sen. r^.rY J:•r r. 1+...:a.a ,... n.. _I :�.. _... ..,
1. Target Hardening - Miami Dade Transit (AEUI 030E-03-LOTO,
030E-03-TIMR)
1
$130,000
1
$75,D00
2. Andros F6A Vestal Bomb Robot (AELU: 030E-07-ROBT)
1
$10,000
•
1
$17,000
3. Assorted Tools for Bomb Squad (AEU# 030E-04-1TfL)
1
$10,D00
4. Power Hawk P16 Rescue Tool (SWAT) (AEUI 035R-02-TPEL)
5. Technical Rescue Equipment (AEU/ 03513-02-TLHN)
:::•su..'�y.P.)h� `.. ,.i:v.:i-:-:.:•p;: _..::t_i:-:f' ..r i;;,. .:.::5 r.:.::yi:+:�i..._. r,r.:.. ..Srv::t n,F..n. .. ..n"i::._ :y Y,r.��F:°•. _
v♦ ) t f
gIii''',. onitLLb' OIn 1 +W)f%t { 1.+1; V 4 1( rJlf C L 1 2L i0 h1 t 11 hif J 4 l 1 79 S�V,.i w=
d✓1 „
. ri=da'x:'Wci�:,&,,,.Y-a.�:Y- �5 +1 .'%.t. :.�,�'t..�3j i5:1.: Wit'.;:. *I ..Yfly- ,ft.-W 1R:lt. •l.. �rv� . ,. : t. � .. ._ ..... L. l... _ r- 1,e ,.,N .. ;,...,/,,i_:
23
1. Mobile Data Terminals. (AEU! 04HW-01-MOBI,)
2. Fixed License Plate Reader (AEUI 04M0-01-CMRA)
• 3. . Integrated Computer Hardware/Operating
System/Communications (AEU! 04HW-01-1HNW)
4. Weather Bug (licenses) (AEUI 04SN-01-XMIT)
. 5. Region 7 Forensics Computers (Split between Equipment and
Training) (AEU! 04HW-01-INHVJ)
6. Incident Command Tracking System Software (AELS D4AP-05-
CDSS)
7. POC Computer Units for WEB EOC Connectivity (AELU)04HW-
01-MDBL)
8. Fire' Service Intelligence"Enterprise (AEU/ 04MD-02-PROJ,
04MD-03-DSP, 04M0-01-CMRA, 04HW-01-INHW, 04HW-01-
HHCD, 04HW-03-MOBL)
9. EMS Tablet Equipment (AEL904HW-01-INHW)
10. Personnel and Asset Tracking (Split between Planning and
Equipment) (AELR 04AP-02-OAPT)
11. Video Forensics (AELii 04HW-01-OTOP, 04HW-02-STOR,
04M0-03-DISP, 04HW-02-ALL1, 04HW-01-5RVR)
•1
1
1
1.
1
1
1
1
1
1
1
$200,325
$90,003
552,922.58
312,000
$70,000
$1,881
546,000
$79,423
$48,448
$130,000
$100,000
-
.
-:iy;r. .�:�.. _ ...�.,: _,.:fa. :r..te � - e� "
�„t�y�n.:4CUfi �tenhancemen[ C W S Vltf'i j f l'ifi }f rJs{% M`�. t tYg'��-�
:..,.,.JN h� �.�u:aa_�rr9n,P �..�x�.>.+u;�,:cww rrx„tom,. �t?...>.w7.•..,u�,si,._
ten.
�*{' "',.?\2 t!i:' ;iY.- r�.iy+ny.. .+,.'2t�
J - -Sl �. r �'i•F,({'
.. r..__t.=.sa.r-.tr'.. ��:
'iiitxv s%Vli. :4l.i
..J ! ( -tl`� ,t'�Yr i
r_ .n,.�.-. -
1. NetMotion/Mobile Data Project (AEUI05EN-00-ETRN)
1
540,000
1
510,000
2. Region 7Forensics Computers (AEUI 05H5-00-FRNS)
1
$50,000
3. Firewall Protection for Police Computer Network (AEL9 05NP-
00-FWAL)
.^::� ':•..vv,^s.:� ..-. _... .may.._ .. ...,.- -v; •,t:.p::: :.pt.: eBvl '''i°:1; -
r k1)... 1"h , < l., nPyti;! =4'vLv ": � .'.i•i f J i ul` i i UP P7� Z 1 7 .�Llu I rP1 l 1�� iL. 5 g �, rt.. S Y r i.
.intcroperable commumcauorisegm ment.�arc�t_;'."4 , . Ar r . �` �+. _. �: ,. ,-., . . _ ..;1. 3 r :� . _,�:c � �I ,, ,..+_
4,..u.-s.. s..:,_,..ar.n..:e.,.�......:.,.,�.;,,.,+:...a:P au,a•!:7:p;
r
t4trJ:.,...., •.
24
1. Interoperable Communications Radios (AELN O6CP-01-PORT)
2. Emergency Public info/Warning (Split between Planning and
Equipment) ,(AEU OGCC-0S-PIITy)
3. EOC Enhancements (AEU( 06CC-02-DSAD)
4, Satellite Phone Sustainment (AELII O6CC-03-SATP)
5. Blackberry Replacement Cache Citywide (AELN 06CC-02-
DSAD)
6. Blackberry Sustainment cltywide (AEU! 06CC-02-DSAD)
7. Ethernet Secured @ Fire College (AEU 06CC-05-PRTY)
8. Direct TV Sustainment 1orJIC &MCU (AEL(106CC-02-DSAD)
9. TacPack Sustainment (AELN 06CC-02-DSAD) •
10. Sustainment for Mobile Command Vehicle (AELN 06CC-02-
DSAD)
11. Video Conferencing (AEUi 06CP-05-VCON)
12 800 MHz Radios (AEL# 06CP-01-MOBL)
1
1
1
1
1
1
1
1
1
1
1
1
$189,000
$200,000
$115,001.32
$23,400
$10,000
$90,000
$27,000
$3,750
$1,077
$360.00
$118,397
$313,440.99
•
.
.
,8;_ r.�ur: ^Y: w`i?UG'�k:'• ' F v ''-S'::ru:r � �FA•G,4'-:,< [;G . ^l:r ,"1'�;, � Yi-'.. ^.;�i:';'�. �+:%... %.Jl"' FtiarEr:'s o.-.L d.L..r.,�,
V :. '-�tiad.'.cr.M.'; r'�il Y'i.{+�;^^t;y, ;d�„� - ^l: �ixNi'55:�.,�y1.+: •�%{L:4;Cz:ri '`r^Sk'.i;.. �..It"= _tbr �.L�.f,.,�t,� �.4;.c . p,.P
:iDe�echon;EqF[Irment�_r`�,o.l�..�i.'FZ,ez�PFs�fl;=isY:C�iE,,.-..�.n?�..,�:;'.,r',;.nQ _ _...::r:�.Fz:�;::.�c:�r�•.6':xf;�?s?,:;�?'•�[�,',�i.:r.! _J..:� � ...?..>•.
1. Bomb Detection Canine (AELN 07ED-01-DOGS)
1
$9,000.32
• ui:�s:i3'riY.^-�?J'r`.?'x'+_r.� '�-r�tr.c -+-F^-:lc:' :t': _ rY 2[. .,; n:!'.�-; ^{u�+ �. _�?�t�;:. LL'_,._ 0,1.,;. �`�i;r
fDecongnma4onnEgwpment%�(33SCTP'agt _-Fi xL �, •- �I o,r'jr� k` kr5 u. y.,�' x'`a,
�.,, ... ._.. :1,:+- :M.*[+a���x,. .. �.n+ ,rA �'[:i`v'�;o.;Yh+u .�h 1.1 .-ea._ ,�,-,C�`i >'
�1.
":?i�'�te5iiyf.�l ��t'y�is;'/i�. ��
l s'i j t?
.>r_'L�. _ �::T�SSI'`.".•
WMD Decontamination System for Emergency Vehicles (AEU
08D2-02-MCDS)
2. Mass Decon Nozzles (AEU( 08D2-02-EDC5)
1
.
1
$60,0D0
$37,389
.
:: rsr.:. v=x:�. - - z:5r -pt8a
'Ntedical s p E4Egg .d:?.'r u? =- .4t igg:i:Y '`.Natt'5:ti<[.i_..; '� S7.f,1�..,t
';a,�m,T:,.o�ar��. ycii^
_:'tea f>r x°;;(.3H?�i:c,.
ids �; ^4'=:�47=:�'"3f„�
?•v�s'.�1..-iic. 'rig;,'
.-geg.r - ..-t9 .ii{! - 1r:.'. X . s,:,,,gnii:; "iZ `Sony zVi :Tf i- r
x .y_, t� t ] J J � i ,t, 1 1._?t 6. ""Y+ r [
.,P.bw,cr,^cqu[pmen,NW}`..Lx -.A4 lL'f..�. rTx'a t�ir: �1.. ����'.4"'Icx0n« .: .,.�,...r
'" r:. -_ as y�.r_�
4
1it a'+, d+,,'�sY-:.',SI..L_.r,rd:._;:,`���;cUf
^ 'r:':'h"s�,r. r' ':_F. .'
.�C 1 � ' �... {
1. Generator (AEL# IOGE-00-GENR)
2. Backup Portable Emergency Electric Power (AEL# 10GE-00-
GENR)
3. EmergencyGenerator (AEL# 10GE-0D-GENR)
1
1
1
'
$63,295
$so,000
$65,000
•^..•_ 4.n. "Ari41':"':''Vj!.1(•ll y t4 :•Slog ?I'li S+'S.[lli•'t:�.ti,c!i='rill1
:.4''ii:f Vn'C�• ..� 1'itw ':f;.' :'��%��, �(- 1'h' ^:{. d .;r�11..w.J .. .-.. �: .wF
JCHP�NE:refren.ceJmatenalst'.r'��s',4x:iiL*.'ti:%�:.�;-;�•iirr_ r:�'�:�'�i+�.�'-.:,.,tl1�MrG::��:...c�.......,.:.Es..r�'i�..,......,...:!,�.r.3ztti^�.tii::;.[!,,.,... ..._._.. .ter
.�,u-n._q..,. -�:mis«:,:,:. �n•,1uy:;u-;;�i••'�:;f!'�u':!:I: a: TI•^'ii?: i.,,�xrn;: �::r ' Y�;:'::il:nin�:tFr•t l: o!7,
r ..n "r ,.1 �!^ce Y Gr1- A i` F-y . [ �ti P . IiS'J'.;Su,b,.,f;�+h>r.:ai�$ny}�1�' •l�� � p_�l :.: I,i ,; +. ' .3,1't,°hlii>d `.1-!�?}:,�nj'1`. � ra ei-, ;GBRh?Eirnctdcntiesponsela� Iucles s,:� ,;.wj{�,IrL;, �} ,'�',
25
1. SWAT SUVs fur CBRNE Response (AEU! 12VE-00-M155)
2. Equipment Trailer (SWAT) (AEUI 12TR-00-TEO.P)
3. Special Misskin CBRIVf Crime Sceneirtvestigation 0E01 i 2VE-
00-MISS)
4. Command Van (AELF 12VC-00-CMDV) .
5. Emergency Animal Care and Rescue Unit (AEU 12VE-00-
MISS)
1
1
1
. 1
1
$103,000
$10,DX
. $198,000
$53,434.48
$141,958
fAiRoivagq....4px(maKieNJ'amw,4g.,..:Ia0fifezFifo5AWYM -'44:',..PMPATiAAM4N3 11;g14'48.4Fg11:''
iarli-VaPagjillrggt 90YIEPRgarY1S5Mbagigake,' 0,6!i'MAidd40"la`'4i-ii.:Sf.,1:;;;RIVA'ON
1. Emergency Notification System for South Florida Region
1
$170,060 •
(AELtr 131T-0O-ALRT)
1
$100,000
2. Surveillance Detection (AEU/ 13LE-00-SURV) .
1 .
$498,818.64
.
1 . .
$200000
,
3. Guidestar (AEU 131T-00-INTL)
4. inyestigative/Intelligence Hardware (AEU131T-D0-INTO
,KVAWA'r.W11;112W.0-Ri.p.i7,,,:giecitg:i.1:4f,ttggeg4,,t-Aijnig,i,,WM,r,".ff;41,
10,F,r,IleatT9TP11,1ViT9g6.girt--.WANW,,i'al*kt701Y.AD.,,:i;7SV:4'11'5,4ggfel'AlfE,SAS'i.::1,4;
1. BSO Warehouse Security (AELII 14SW-01-VIDA)
1
$50,000
1
$50,000
2. Target Hardening— MIA (AEI 14SW-01-WALL)
1
$50,000
1
55,000
" 3. Target Hardening - Miami Dade Transit (ARP 14SW-01-
1
$348,112
•
DOOR)
.
4. Critical Infrastructure Documentation Kit (AEL4 145W-01-
1
$30,00J
SIDP)
1
$50,000
5. CCTV Project (AELF 14SW-01-VIDA)
1
$30,000
6. Security Alarm for Major Sewer Pump Station (AELF 145W-
01.-ALRM)
7. Security Cameras for Water Tank/Pump Sta Lion' (AEL4 145W-
01-10DA)
- 8. • Security Fence -Public Works Yard (AELF 14SW-01-WALL)
'
41iline,cin.4.nanag'Cr'!e-gnin'esITsq"Ifi7.Ii.Vg:pi;.,ii.lg&iii.44::.-14-4..-'1",1:RiI..041,Ie.ii
j:'• .'-',--' -.,.;',"i';;.;‘,..,'. -11-4.."'"'I.''F'-g4""W'il.i-Ii tIl'1,,C,??:tMi..YL4K,17•2,sg,51.14Fil,iii151Iiilikik:;".•"i..fi.3:-F;F:fly'zi.WM'..k!li'azi"i
(,,,fi.:,..ks.,'''.1AF,;-;:.-TA.,,,W.Y.i.4-ip'::,EV,7,;..F.W..2.,;...7:,t 't.,,. •,•,,,,z;i3,w.F.:, 7,•:,...c.,r,,,,,,,,,,za.,.::,-s,-.1,,,,,,,,,,,,,,,,,w0;!•....,',4'1:,:;,6;?.0 :!.:-.?,GVOT:-.'1,-,..1';7*4.t..*:::, i".:',.:.-74;:f•g'if '''',-.''7"Pq41.",cAi
.,•:'('•g•!-jc`•g11.7.4.:-W--9r•!sTsi',:=Va!!°P;P-;-549n:P.9!i.;.,108,51.9n.,:quIP.Tc..i2.?;::::,(11,?,s7r.vgp.n.z.gzkni,e..??ns-targi.,itat;:-. :7;;TJ.-..-?,,,o,:i,,9-,-.1.g;-.;:,,,v40,,i
igglitIgT470:12P4INgalgigighlgigagg6142ENEEMENNggiiitilgaigagegiaNg
1. UASI Fire Vessel Maintenance & Equipment (AEA 17WC-DO-
1
$100,000
BOAT)
1
$188,397
1
$226,796
.
_ 2. Rigid Hull Inflatable Boat (AEL41 17WC-00-BOAT)
3. 28 Foot Fire Boat (AELO 17WC-011- BOAT)
igiggi5ga4V6i644egigt04%"el..I:J..P,..:::;.i.iRF,W.S.?:4'rii0g.54..:•:..',.:...".;...p.„!..".F.i..I.-Q.
I,- i-,14,yillif.k.,i(4,,iiii,x.::
• - • ••e•'-"•••,,vi 1•F
EBRNE• ogisticabsupporticquipment
AWN••••,..., ..'••••,..• 0. 4. • • • •0 ....,.•••••- • •
26
1. POD Logistical System (AEU/19MH-00-CONT)_
1
5140,000
.„„.,....„ .
et, 'lloydtion)1!.i...v.,4,NUAqis.
1. Mobile Command Vehicle 5ustainment (AEU/ 216N-00- 2
MAIN) $$500:00-
0000
• 1
2. Repair and replacement for UASI purchased equipment (AEUI
21GN-00-MAIN)
3. Training, exercise overtime and equipment (to include USAR,
Hazmat, Dive and EOC) (Split between Equipment, Training,
and Exercise) (AEU/ 21GN-00-TRNG)
4. Target Hardening - M DPD Headquarters (AEU/ 21GN-00-INST)
1
1.
$4,499.91
$272,500
firgETAW,556'•:g:F,'617,7,7-;:lg'131 •17,7;''WV•51'7,-SC11275F-%•2••r-it-X5'.',1-F-C;Tr-Kq0-•VIVPW,45tiqt1FAttt!•$F,4ti',KA.,V4V!Mg-R7i4,741.44F
','='L,-;,.,,,,,,f•UI:g02....-•:!!--g...i-th,i451:-.14.6-tVig.LTICtiallt,ak-aAilig..gagAltteraVigtiedeeK5firl7.1"at1220,,AA'th'ii,t11--Fr'-:,-4.',1,2gr.'tia.-4,-,141.
Up to 50 percent of total program funds may be used for personnel and
personnel -related activities
•
• •
ktri,v1F4a-r..'-4-4-gqz17,ivgait,tmK-Phww:vEtr,g'_.es 5.3.4v„mvgavga.
;5.„.1g.L.LLS:n.Pg0...C_P..4;421.A0,1W-tiwtio a2.0s--Sig11-.1-1Aqi-,`,'It-34fit'A-z-gt.L.P47-,aA2g5:2.xgs5•Iiiic:4-.112A.t.-5.a,A'LmT.Itin
'...-_-.-.7.w.,7:f-ve.;41,q51--(4,,8,-.N.,tez-950,m-ms7.4tqw-ftig,,,',4,,,,,i,v,,,F,T,,
Hiring of full-time or part-time staff or contractors/consultants:
:L To assist with the management of the respective grant
program
To assist with application requirements of the grant program
1 To assist with the compliancy with reporting and data
- collection as it may relate to the grant program
1. Management and Administrative Cost
•
1
•
$321,253
.
Development of operating plans for information collection and
processing necessary to respond to DHS/ODP data calls. •
.
Overtime and backbit costs —Overtime expenses are defined as the
result of personnel who worked over and above their normal scheduled
• daily or weekly worked time in the performance of FEMA — approved
activities. Backfill Costs also called "Overtime as Backbit" are defined
as expenses from the result of personnel who are working overtime in .
order to perform the duties of other personnel who are temporarily
assigned to FEMA — approved activities outside their core • .
responsibilities. Neither overtime nor backaill expenses are the result of
all increase of Full — Time Equivalent (FTEs) employees. These costs are
allowed only to the extent the payment for such services is in accordance .
with the policies of the slate or unit(s) of local government and has the
approval of the state or the awarding agency, whichever is applicable. in
no case is dual compensation allowable. That is, an employee of a unit of
government may not receive compensation frcirn their unit or agency of
government AND from an award for a single period of time (e.g., 1:00
pm to 5:00 pm), even though such work may benefit bath activities. •
Fringe benefits on overtime hours are limited -to Federal Insurance
Contributions Act (FICA), Workers' Compensation and Unemployment
Compensation.
.
•
•
'
Travel expenses
Pleeting-related expenses (For a complete list of allowable meeting -
related expenses, please review the GJP Financial Guide at
http://www.ojp.usdoj.gov/FinGuide). .
•
.
Acquisition of authorized office equipment, including personal
computers, laptop computers, printers, LCD projectors, and other
equipment or software which may be required to support the . •
implementation of the homeland security strategy. •
_ .._._. - • '''
, .._
- .
.
27
The following are allowable only within the contract period:
.'L. Recurring fees/charges associated with certain equipment, such as
cell phones, faxes, etc.
4. Leasing.andlor,renting of sear, for n wiy hired personnel w
administer programs within the grant program.
TOTAL
$10,708,461.00
28
B. Scope of Work
Funding is provided to perform eligible activities as identified in Mt Office of Grants and Training Fiscal Year2010 Urban Arca Security
Initiative (UASI) Grant Program, consistent with the Department of Homeland Security State Strategy and the Urban Arca Strategy. Eligible
activities arc outlined in the Scope of Work for each category below:
1. Categories and Eligible Activities
Urban Arca Security Initiative
FY2010 UASI allowable costs arc divided into the following categories: planning, organization, equipment, training, exercises,
management and administration cost are allowable cost. Up to 25%of UASI funds must be dedicated towards law enforcement
terrorism prevention -oriented planning, organization, training, exercise and equipment activities. Each category's allowable costs
have been listed in the "Budget Detail Worksheet" above.
A. Planning
Developing hazard/threat-specific annexes•that incorporate the range of prevention, protection, response, and recovery
activities.
Developing and implementing homeland security support programs and adopting DRS national initiatives including but not
limited to the following:
• Implementing the National Preparedness Guidelines
• Pre -event recovery planning
• Implementing the Nationallnfrastructure Protection Plan and associated Sector Specific Plans
• Enhancing and implementing Statewide Communication lnteroperability Plans (SCIP) and Tactical lnteroperable
Communications Plans (TICP) that align with the goals, objectives, and initiatives of the National Emergency
Communications Plan (NECP)
Costs associated with the adoption, implementation, and adherence to NIMS compliance requirements, including
implementing the NIMS National Credentialing Framework
• Modifying existing incident management and EQPs to ensure proper alienment with the NRF coordinating structures,
processes, and protocols
• Establishing or enhancing mutual aid agreements
• Developing communications and interoperability protocols and solutions
• Conducting local, regional, and tribal program implementation meetings
• Developing or updating resource inventory assets in accordance to typed resource definitions issued by the NLMS
Integration Center (NIC)
Designing State and local geospatial data systems
Conducting public education and outreach campaigns, including promoting individual, family, and business emergency
preparedness; alerts and warnings education; and evacuation plans as well as CBRNE prevention awareness
Preparing materials for State Preparedness Reports (SPRs)
WHTI implementation activities including the issuance of WHTI-compliant tribal identification cards
Developing related terrorism prevention activities including:
• Developing law enforcement prevention activities, to include establishing and/or enhancing a fusion center
• Hiring an IT specialist to plan, develop, and implement the IT applications necessary for a fusion center
• Developing and planning for information/intelligence sharing groups
• Hiring contractors and consultants to make recommendations on the development of capabilities at State and Major Urban
Area fusion centers; such centers should be designed in support of the analytic and other baseline capabilities as outlined in
the Global Justice Information Sharing In iti ative's (Global) Baseline Capabilities for State and Major Urban Area Fusion
Centers
• Integrating and coordinating public health care, public safety, and health security data -gathering (threats to human and
animal health) within State and Major Urban Area fusion centers to achieve early warning and mitigation of health events
• - Integrating and coordinating private sector participation with fusion center activities
• Acquiring systems allowing connectivity to State, local, tribal, territorial, and Federal data networks, such as the National
Crime Information Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS), as appropriate
• Planning to enhance security during heightened alerts, terrorist incidents, and/or during mitigation and recovery
• Multi -discipline preparation across first responder community, including EMS for response to catastrophic events and acts
of terrorism
• Accessible public information/education: printed and electronic materials, public service announcements, seminars/town
hall meetings, and web postings coordinated through local Citizen Corps Councils
Citizen Corps•volunteerprograms and.other activities.to strengthen citizen participation . .
• 29 . .. i_.._ :,:,,•-• ..
• Conducting public education campaigns including promoting individual, family, and business emergency preparedness;
,promoting the Ready campaign; and/or creating State, regional, or local emergency preparedness efforts that build upon the
Ready campaign
Evaluating Critical infrastructure Protection (CIP) security equipment and/or personnel requirements to protect and secure
sites
• CIP cost assessments, including resources (e.g., financial, personnel) required for security enhancements/deployments
• Multi -Jurisdiction Bombing Prevention Plans (MWIPP)
• Underwater Terrorist Protection Plans
Developing and enhancing plans and protocols,including but not limited to:
Developing or enhancing EOPs and operating procedures
Developing or enhancing local, regional, or Statewide strategic or tactical interoperable emergency communications plans
• Activities associated with n conversion from wideband to narrowband voice channels "
Implementing Statewide Communications intcroperability Plan (SCIP) and Tactical lnteroperable Communications Plans
(T1CPs) that align with the goals, objectives, and initiatives of the National Emergency Communications Plan (NECP)
• Developing protocols or standard operating procedures for specialized teams to incorporate the use of equipment acquired
through this grant program
• Developing terrorism prevention/protection plans • •
• Developing plans, procedures, and requirements for the management of infrastructure and resources related to HSGP and
implementation of State or Urban Area Homeland Security Strategies
• Developing plans for mass evacuation and pre -positioning equipment
• Developing or enhancing border security plans
• Developing or enhancing cybcr security plans
• Developing or enhancing secondary health screening protocols at major points of entry (e.g., air, rail, port)
• Developing or enhancing cybcr risk mitigation plans
• Developing or enhancing agriculture/food security risk mitigation, response, and recovery plans
• Developing public/private sector partnership emergency response, assessment, and resource sharing plans.
• Developing or enhancing plans to engage and interface with, and to increase the capacity of private sector/non-
governmental entities working to meet the human service response and recovery needs of victims
• Developing or updating local or regional communications plans
• Developing plans to support and assist jurisdictions, such as port authorities and rail and mass transit agencies
• Developing or enhancing continuity of operations and continuity of government plans
• Developing or enhancing existing catastrophic incident response and recovery plans so include and integrate Federal assets
provided under the NFU
Developing plans and response procedures for validating and responding to an alarm from a chemical or biological detector
(response procedures should include emergency response procedures integrating local first responders)
• Developing or enhancing evacuation plans
• Developing mechanisms for utilizing the National Emergency Family Registry and Locator System (NEFRLS)
• Developing or enhancing plans to prepare for surge capacity of volunteers
• Developing or enhancing the State emergency medical services systems
• Developing or enhancing plans for donations and volunteer management and the engagement/ntegration of private
sector/non-govemmental entities in preparedness, response, and recovery activities
• Developing or enhancing Bombing Prevention Plans
• Developing school preparedness plans
• Developing preparedness plans for child congregate care facilities, including group residential facilities, juvenile detention
facilities, and public/private child care facilities
Ensuring jurisdiction EOPs adequately address warnings, emergency public information, evacuation, sheltering, mass care,
resource management from non -governmental sources, unaffiliated volunteer and donations management, and volunteer
resource integration to support each Emergency Support Function, to include appropriate considerations for special needs
populations
• Dcycloping and implementing civil rights, civil liberties, and privacy policies, procedures, and protocols
• Designing and developing State, local, tribal, and territorial geospatial data systems
• Developing and implementing statewide electronic patient care reporting systems compliant with the National Emergency
Medical Services Information System (NEMSIS) . ,-
Developing or conducting assessments, including but not limited'to:
Developing pre -event recovery plans
Conducting point vulnerability assessments at critical infrastructure sites/key assets and develop rcmcdiation/security plans
Conducting or updating interoperable emergency communications capabilities assessments a( the local, regional; or -
Statewide level
Developing border security operations plans in coordination with CBP
"Developing, implementing, and reviewing Area Maritime Security Plans for ports, waterways, and coastal areas
.Updating and refining threat matrices
30
• Conducting cyber risk and vulnerability assessments
• "Conductingassessmentsand exercising existingcntnstrophic incident response and recover' plans and capabilities to
identify critical gaps that cannot be met by existing local and State resources
• Conducting Bombing Prevention CapabilityAnalysis
Activities that directly support the identification of specific catastrophic incident priority response and recovery projected
needs across disciplines (e.g., law enforcement, fire, EMS, public health, behavioral health, public works, agriculture,
infonnation technology, and citizen preparedness)
• Activities that directly support the identification of pre -designated temporary housing sites
• Conducting community assessments, surveys, and research of vulnerabilities arid resource needs, and determine citizen
education and participation to meet the needs
Conducting Citizen Corps program assessments and evaluations, citizen preparedness surveys, volunteer impact studies,
and cost/benefit analysis
• Soft target security planning (e.g., public gatherings)
• Participating in the FEMA Gap Analysis Program
B. Organizational Activities - Urban Areas arc allowed up to 50 percent of their FY 2010 UAS1 funding for Organizational
activities.
Section 200E of the Homeland Security Act of2002, as amended by the 9/11 Act,
includes the following allowable activities:
• Responding to an increase io the threat level under the Homeland Security Advisory System, or needs resulting from a
National Special Security Event
• Establishing, enhancing, and staffing State and Major Urban Area fusion centers
Paying salaries and benefits for personnel to serve as qualified intelligence analysts
Overtime Costs — Overtime costs are allowable for personnel to participate in information, investigative, and intelligence
sharing activities specifically related to homeland security and specifically requested by a Federal agency. Allowable costs
are limited to overtime associated with Federally requested participation in eligible fusion activities including anti -terrorism
task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime Security Committees (as required by the Maritime
Transportation Security Act of 2002), DHS Border Enforcement Security Task Forces, and integrated Border Enforcement
Teams. Grant funding can only be used in proponion to the Federal man-hour estimate, and only after funding for these
activities from other Federal sources (i.e. FBI JTTF payments to State and local aecncics) has been exhausted. Under no
circumstances should DHS grant funding be used to pay for costs already supported by funding from another Federal source.
Intelligence Analysts — Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of
Homeland Security Act (Public Law 110412), SHSP and UASI funds may be used to hire new staff and/or contractor
positions to serve es intelligence analysts to enable information/intelligence sharing capabilities, as well as support existing
intell ieence analysts previously covered by SHSP or UASI funding. In order to be hired as an intelligence analyst, staff and/or
contractor personnel must meet at least one of the following criteria:
o Successfully complete training to ensure baseline proficiency in intelligence analysis and production within six months of
being hired; and/or,
o Previously served as an intelligenceanalyst for a minimum of two years either in a Federal intelligence agency, the
military, or State and/or local law enforcement intelligence unit
All intelligence analyst training should be in accordance with the Global Justice information Sharing Initiative's (Global)
Minimum Criminal Intelligence Training Standards far Lan, Enforcement and Other Criminal Justice Agencies in the United
'States, which outlines the minimum categories of training needed for intelligence analysts. These include subject -matter
expertise, analytic methodologies, customer -service ethics, information handling and processing skills, critical Thinking stalls,
computer literacy, and objectivity and intellectual honesty. A certificate of completion ofsuch training must be on
. filo with the SAA and must be made available to FEMA Program Analysts upon request.
Operational Overtime Costs— In support of efforts to'enhance capabilities for detecting, deterring, disrupting, and
preventing acts of terrorism, operational overtime costs are allowable for increased security measures at critical infrastructure
sites. FY 2010 SHSP or UASI funds for organizational costs may be uscd to support select operational expenses associated
with increased security measures at critical infrastructure sites in the following authorized categories:
• Bacli11 and overtime expenses (as defined in this Guidance) for staffing State or Major Urban Area fusion
centers
Hiring of contracted security for critical infrastructure sites
.Public safety overtime (as defined in this Guidance) • ---
Title 32 or State Active Duty National Guard deployments to protect critical infrastructure sites, including all
' resources that are part of the standard National Guard deployment package (Note: Consumable costs, such as
fuel expenses, are not allowed except as part of the standard National Guard deployment package)
' Increased border security activities in coordination with CBP, as outlined in Information Bulletin 11135
FY 2010 SHSP or UASI funds may onlybe spent for operational overtime costs upon prior approval provided in writing by .
the FEMA Administrator.
B. Personnel
Personnel hiring .overtime, and backfill.cxpuues are permitted under this grant in order to perform allowable FY 2010 HSGP
planning, training, exercise, and equiprent activities.
• A personnel cost cap of up to 50 percent of total SIISP and UASI program funds may be used for personnel and personnel -
related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of
Homeland Security Act (Public Law 110-112). Grantees who wish to seek a waiver from the personnel cost cap must
provide documentation explaining why the cap is unacceptable; waiver requests will be considered only under extreme
circumstances. In general, the use of SHSP and UASI funding to pay for staff and/or contractor regular time or
overtime/backfll is considered a personnel cost. Activities that arc considered "personnel' and "personnel -related," and
therefore count against the personnel cost cap of 50 percent. include, but arc not limited to:
• Operational overtime
• Overtime/backfdl to participate in approved training or exercise deliveries
• Salaries and personnel costs of intelligence analyst
• Overtime to participate in intelligence sharing activities
• Salaries and personnel costs of planners, equipment managers,
• exercise coordinators, and/or training coordinators
• Salaries and personnel costs under the M&A category
• Contractor costs associated with performing the above activities
C. Equipment Acquisition
The 21 allowable prevention, protection, response, and recovery equipment categories and equipment standards for FY 2010
HSGP are listed on the web -based version of the Authorized Equipment List (AEL) on the Responder Knowledge Base (RKB),
at pups://wuw.rkb.us. Unless otherwise stated, equipment must meet all mandatory regulatory and/or DHS-adopted standards to
be eligible for purchase using these funds. In addition, agencies will be responsible for obtaining and maintaining all necessary
certifications and licenses for the requested equipment.
D. Training
Allowable training -related costs include, but are not limited to, the following:
Developing, Delivering, and Evaluating Training —Includes costs related to administering the training, planning,
scheduling, facilities, materials and supplies, reproduction of materials, and equipment.
Overtime and Bac ll — The entire amount of overtime costs, including payments related to backfilling personnel,
which are the direct result of attendance at FEMA and/or approved training courses and programs, are allowable. .
These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State
or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable. In
• no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation
from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00
p.m.), even though such work may benefit both activities.
• Travel —Costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses by employecs,who are on travel
status for official business related to approved training.
•
• Hiring of Full or Part -Time Staff or Contractors/Consultants —Payment of salaries and fringe benefits to full or
part-time staff or contractors/consultants must be in accordance with the policies of the State or unit(s) of local
govcmment and have the approval of the State or awarding agency, whichever is applicable. Such costs must be
included within the funding allowed for program management personnel expenses, which must not exceed 35 percent
of the total allocation as specified in section E.6. In no case is dual compensation allowable (sec above).
Certification/Recertification of Instructors — States are encouraged to follow the FEMA Instructor Quality
Assurance Prograth to ensure a minimum level of competency and corresponding levels of evaluation of student
teaming. This is particularly important for those courses that involve training of trainers. This information is
contained in Information Bulletin i1193, issued October 20, 2005.
Training Activities
States, territories, arid Urban Areas may use HSGP funds to develop o homeland security training program.
Allowable training -related costs undcr HSGP include the establishmcrit, support, conduct, and attendance of training -. - -
specifically identified under the SHSP, UASI, MMRS, and CCP grant programs and/or in conjunction with
emergency preparedness training by other Federal agencies (e.g., 1-OHS, DOT). Allowable training topics include, but
.are not limited to,.CBRNE terrorism, cyber/agriculture/food security, intelligence gathering andenalysis, NIMS
related.training, citizen -and community preparedness, inte:operable andr.emergency communicatlous,-,and,trammg;for: ;,.,;,:,._..;; ,,: ,,:.".. Wit_
volunteers, infants and children and individuals with disabilities in disasters, pcdintric medical surge, and evacuation
and,shatciing,wub.pariicularzenfLasisnn.children„keeping children with parents or guardians, addressing needs of
unaccompanied minors, and integrating the accessibility and functional needs of children and adults with disabilities
(sec Comprehensive Preparedness Guide 301 tCPG-301): Interim Emergency Management Planning Guide for
Special Needs Population and other resources for additional information).
Training conducted using HSGP funds should nddress a perfomhance gap identified through an After Action
Reportllinprovemenl Plan (AAR/IP) or contribute to building a capability that will be evaluated through an exercise.
Exercises should be used to provide the opportunity to demonstrate and validate skills learned in training, as well as
to identify training gaps. Any training or training gaps should be identified in the AAR/IP and addressed in the State
or Urban Arca training cycle. All training and exercises conducted With HSGP funds should support the development
and testing of the jurisdiction's EOP or specific annexes, where applicable.
E. Exercises
All urban Areas are required to develop a Multi -Year Training and Exercise Plan (TEP) and submit to the FEMA Grants and
Preparedness Community of interest (COI) on the Homeland Security Information Network (HSIN). Further, Urban Areas are
encouraged to develop a Multi -Year Plan and Schedule that takes into consideration anticipated training needs oldie Urban Arca
for at least the immediate year, with exercises being timed to provide responders the opportunity to utilize training received.
Further guidance concerning the Training and Exercise Plan and thc Training and Exercise Plan Workshop can be found al
. • huos://hseep.dhs.eov.
Allowable exercise -related costs include:
Funds Used to Design, Develop, Conduct, and Evaluate an Exercise —Includes costs related to planning, meeting
space and other meeting costs, facilitation costs, materials and supplies, travel, and documentation. Grantees are
encouraged to use government facilities to conduct meetings and conferences whenever possible.
Hiring of Full or Part -Time Staff or Contractors/Consultants— Full or parttime staff may be hired to support
exercise -related activities. Such costs must be included within the funding allowed for program management
personnel expenses, which must not exceed 15 percent of the total allocation. The applicant's formal written
procurement policy or the Federal Acquisition Regulations (FAR) —whichever is more stringent — must be followed.
In no case is dual compensation allowable.
Overtime and Bader —ill- The entire amount of overtime costs, including payments related to backfilling personnel,
which are the direct result of time spent on the design, development, and conduct of exercises arc allowable expenses.
These costs are allowed only to the extent thc payment for such services is in accordance with the policies of the State
or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable. In
no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation
from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00
p.m.), even though such work may benefit both activities.
Travel —Travel costs are allowable as expenses by employees who are on travel status for official business related to
. the planning and conduct of exercise project(i) or HSEEP programmatic requirements as described in the HSEEP
website (e.g., Improvement Plan Workshops, Training and Exercise Plan).
• Supplies— Supplies are items -that are expended or consumed during the course of the planning and conduct of the'
exercise project(s) (e.g., copying paper, gloves, tape, non -sterile masks, and disposable protectiye equipment).
• Other Items — These costs include the rental of equipment (e.g., portable toilets, tents), food, gasoline, exercise
signs, badges, etc.
Unauthorized exercise -related costs include:
J. Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction
vehicles) and emergency response apparatus (e.g., fire trucks, ambulances).
J- Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e.g.,
electronic messaging signs).
Exercise Requirements
Exercises conducted with FEMA support must be managed and executed in accordance with the Homeland Security Exercise
and Evaluation Program (HSEEP). HSEEP Guidance for exercise design, development, conduct, evaluation, and improvement
planning is located at /rrrps:r%lueep.dhs.gov. The HSEEP Library provides sample exercise materials and templates.
All exercises using HSGP funding must be NIMS compliant. More information is.available online at the NIMS Integration
Center, hrrp✓Avww.fenra,got✓enrergencyt/nines/inder.shrnt.
• 33
Where applicable, the Training and Exercise Plans should include training and exercises that support specialized programs, such
as trite RegionabCauastrophic Preparedness Grant, Program.
States are encouraged to exercise their capabilities with regard to infants and children across all aspects of response and
recovery; including ptdiatiicmedicafsurgt: oapabititits andintegratingtthe accessibility and functional needs of children and
adults with disabilities.
• Exercise Scenarios. the scenarios used in HSGP-funded exercises must be based on the Stale/Urban Area's
Homeland Security Strategy and plans. Acceptable scenarios for SHSP, UASI, MMRS, and CCP exercises include:
chemical, biological, radiological, nuclear, explosive, cyber, agricultural and natural or technological disasters.
Exercise scenarios must be catastrophic in scope and size as defined by the Norional Response Framework.
The scenarios used in HSGP-funded exercises must focus on validating existing capabilities and must be large
enough in scope and site to exercise multiple tasks and warrant involvement from multiple jurisdictions and
disciplines and nongovernmental organizations. Exercise scenarios should also be based on the Multiyear Training
and Exercise Plan.
• Special Event Planning. If a State or Urban Area will be hosting a special event (e.g., Super Bowl, G-$ Summit)
they are approved tD participate in a Tier 1 or Tier 11 cxcrcise as approved by the National Exercise Program (14EP)
Executive Steering Committee.per the.NEP.'Implementation Plan. They should plan to use SHSP or UASI funding to
finance training and exercise activities in preparation for those events. States and Urban Areas should also consider
exercises at major venues (c:g., arenas, convention centers) that focus on evacuations, communications, and
command and control. States should also anticipate participating in as least one Regional Exercise annually. States
must include all confirmed or planned special events in the lvtulti-year Training and Exercise Plan.
• Exercise Evaluation. All exercises will be capabilities and performance -based and evaluated using Exercise
Evaluation Guides (EEGs) found on the HSEEP website at beeps://hseep.dhs.goi'. An After -Action
Report/Improvement Plan (AAR/IP) will be prepared and submitted to the FEMA Grants and Preparedness
Community of Interest (COI) on the Homeland Security Information Network (HSIN) within 90 days following
completion of the exercise, regardless of type or scope. AAR/IPs must conform to the HSEEP format, should capture
objective data pertaining to exercise conduct, and must be developed based on information gathered through EEGs
found in HSEEP. All applicants arc encouraged to use the Lessons Learned Information Sharing System as a source
for lessons learned and to exchange best practices.
Role of Non -Governmental Entities in Exercises. Non -governmental participation in all levels of exercises is
strongly encouraged. Leaders from nongovernmental entities should be included in the planning, conduct, and
evaluation of an exercise. State, local, tribal, and territorial jurisdictions arc encouraged to develop exercises that
test the integration and use of non -governmental resources provided by non-govemmental entities, defined as the
private sector and private non-profit, faith -based, community, volunteer, and other non -governmental organizations.
Non -governmental participation in exercises should be coordinated with the local Citizen Corps Council(s) and
other partner agencies.
Unauthorized F*prcise Costar
Unauthorized exercise -related costs include:
• Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles) and
emergency response apparatus (e.g., firc trucks, ambulances).
• Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (c.g.,
electronic messaging signs).
C. Management and Administration -no more than 3% of each sub -recipient's total award may be expended on Management and
Administration costs.
Hiring of full-time or part-time staff or contractors/consultants:
• To assist with the management of the respective grant program
• To assist with application requirements
• To assist with the compliancy with reporting and data•collection requirements
Development of operating plans for inforrttation collection and processing necessary to respond to
FEMA data calls
Overtime and backfill costs - Overtime expenses are defined as the result of personnel who worked over and above their
normal scheduled daily or weekly worked time in the performance of FEMA— approved activities. Backfill Costs also'
called "Overtime as Backfill" are defined as expenses from the result of personnel who are working overtime in order to
perform the duties of other personnel who arc temporarily assigned to FEMA — approved activities outside their core
responsibilities. Neither overtime nor ball expenses are the result of an increase of Full — Time Equivalent (F 1 Es)
employees. These costs are allowed only to the extent thc payment for such services is in accordance with the policies of
the state or unit(s) of local government and has the approval of the state or t_re arvarding agency, x'hichcver.is epplicabld;c_ -. _- - `-=--
• 34
In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation
-'from their mifor.agency of govcmmcnt AND from an award fora single period of time (e.g., 1:00 pm to 5:00 pm), even
though such work may benefit both activities. Fringe benefits on overtime hours arc limited to Federal insurance
Contributions Act (FICA), 'Workers' Compensation and Unemployment Compensation.
Travel expenses
Meeting -related expenses (For a complete list of allowable meeting -related expenses, please review the OJP
Financial Guide at http://vww.ojp.usdoj.gov/FinGuide).
Acquisition of authorized office equipment, including:
• Personal computers
• Laptop computers
• Printers •
• LCD projectors, and
• Other equipment or software which may be required to support the implementation of the homeland
security strategy
The following are allowable only within the period of performance of the contract:
• Recurring fees/charges associated with certain equipment; such' as cell phones, taxes, etc.
• Leasing and/or renting of space for newly hired personnel during thc period of performance of the grant program
D. Unauthorized Expenditures
• Activities unrelated to the completion and implementation of the grant program
• Other items not in accordance with the Authorized Equipment List or previously listed as allowable costs
• Funding may not be used to supplant ongoing, routine public safety activities of state and local emergency responders,
and may not be used to hire staff for operational activities or backfill. Funds cannot not replace (supplant) funds (hal
have been appropriated for the same purpose.
E. Construction and Renovation
Use of HSGP funds for construction and renovation is generally prohibited except as outlined below. Such construction and
renovation shall be strictly limited and allowable only when it is a necessary component of a security system al critical
infrastructure facilities.
Project construction and renovation not exceeding 51,000,000 is allowable, as deemed necessary. The following types of
projects arc considered to constitute construction or renovation, and must be submitted to FEMA for compliance review under
Federal environmental planning and historic preservation (EHP) laws and requirements prior to initiation of the project:
Construction and renovation of guard facilities .
Renovation of and modifications, including the installation of security and communication equipment, to buildings
and structures that arc 50 years old or older
• Any other construction or renovation efforts that change or expand thc footprint of a facility or structure, including
security enhancements to improve perimeter security.
• Physical security enhancements, including but not limited to:
o Lighting
o Fencing
o Closed-circuit television (CCTV) systems
, o Motion detection systems
o Barriers, doors, gates and related security enhancements
0
bt addition, the erection of communications towers that are included in a jurisdiction's interoperable communications plan
is allowed, subject to all applicable laws, regulations, and licensing provisions. Communication tourer projects must be
submitted to FEMA for EHP review. Per the Consolidated Security, Disaster Assismnce, and Continuing Appropriations
Act of2009 (Public Law 110-329), communications towers are not subjec! to theS1,000,000 construction and renovation
cap.
Approval Process:
In order for grantees to drawdown funds for construction and renovation costs, thc grantee must provide the Division with:
A description of the asset or facility, asset location, whether the infrastructure is publicly or privately owned, and the
construction or renovation project;
Certification that a facility vulnerability assessment has becn conducted
• An outline addressing how the construction or renovation project will address the identified vulnerabilities from the
assessment
• Consequences of not implementing the construction or renovation project
• Any additional information requested by FEMA to ensure compliance with Federal environmental and historic
preservatior`requirements
35
Additional information mny also be found on the FEMA's website located at hnn'/Annr.ferno.ro,:rpidn/ehp"
• Mae: 11'rittrmapproval-must bt providtdhy FLA•J.a prior to lhr use ninny IIASI fonds fur cmtst ruction or
renovation.
F. Overtime and Backlit) Guidance
Overtime — These expenses are limited to the additional costs which result from personnel working over and above 40 hours of
weekly work time as a direct result of their performance of FEMA-approved activities specified in this guidance. Overtime
associated with any other activisy is not eligible.
Bachilli-rein led Overtime —Also called "Overtime as Backfill," these expenses are limited to overtime crisis which result from
personnel who are working overtime (as identified above) to perform the duties of other personnel who are temporarily assigned
to FEMA-approved activities outside their core responsibilities. Neither overtime nor backlit) expenses are the result of an
increase of FTE employees.
J, National Incident Management System (NIMS) Compliance
HSPD-5, "Management of Domestic Incidents,'; mandated the creation ofNLMS and theNational Response Plan (NRP).
NIMS provides a consistent framework for entities at all jurisdictional levels to work together to manage domestic
incidents, regardless of cause, size, or complexity. To promote interoperability and compatibility among Federal, State,
local, and tribal capabilities, NA4S includes a core set of guidelines, standards, and protocols for command and
management, preparedness, resource management, communications and information management, supporting
technologies, and management and maintenance of NIMS. The NRP, using the template established by NIMS, is an all -
discipline, aft-hvnrds plan that provides the structure and mechanisms to coordinate operations for evolving or potential
Incidents of National Significance, which are major events that "require a coordinated and effective response by an
appropriate combination of Federal, State, local, tribal, private sector, and nongovernmental entities"
The NIMS Integration Center (NIC) recommends 38 NID4S Compliance Objectives for nongovernmental organizations
that support NIIAS implementation. These activities closely parallel the implementation activities that have been required
of State, territorial, tribal, and local governments since 2004 and can be found at
WWW.fema.eov/pdf/emereencv/nims/nee fs.pdf. To integrate nonprofit organizations into the broader national
preparedness effort, DRS encourages grantees to consider pursuing these recommended activities.
Additionally, nongovernmental organizations grantees and sub -grantees will be required to meet certain NIMS compliance
requirements. This includes all emergency preparedness, response, and/or security personnel in the organization
participating in the development, implementation, and/or operation of resources •andor activities awarded through this
grant must complete training programs consistent with the NIMS National Standard Curriculum Development Guide.
Minimum training includes IS-700 NIMS: An Introduction. In addition, 1S-800.n NRP: An Introduction, Incident
Command System (ICS-100), Incident Command System (ICS-200), Intermediate Incident Command System (G-300), and
Advanced Incident Command System (G-400) are also recommended. For additional guidance on NIMS training, please
refer to htto://w.v.fema.eov/emerecncy/nimslnims trainina.shtm.
Additional information about NIMS implementation and resources for.achieving compliance are available through the
NIMS Integration Center (NIC), at htto://www.fema.eov/cmeraencv/nims/.
111. Reporting Requirements
1. Quarterly Programmatic Reporting:
The Quarterly Programmatic Report is due within 30 days after the end of the reporting periods (March 30, June
30, September 30 and December 30) for the life of this contract If a report(s) is delinquent, future financial
reimbursements will be withheld until the Recipient's reporting is current.
is Re ortino Schcdul
Reporting Period
Report due to DEM no Inter than
January 1 through March 31
•
April 30
April 1 through June 30
July 31
. July 1 through September 30
October 3]
October 1 through December31
January 31
36
2. Programmatic Reporting-BSIR
',Biannual Stratepic Implementation Report:
After the end of each rcponing period, for the life of the contract unless directed otherwise but the SAA, the
recipient will complete their Biannual Strategic bnplemcntation Report in the Grants Reporting Tool (GRT)
' •httns:l/www renortine:odp:dhs.nov; The reporting periods are January 1-June 30 and July 1-December31.
Data entry is scheduled for December 1 and June 1 respectively. Futotc awards and reimbursement moy be
withheld if these reports are delinquent.
3. Reimbursement Requests:
A request for reimbursement may be sent to your grant manager for review and approval at anytime during the
contract period. The Recipient should include the catcgory's corresponding lint item number in the "Detail of
Claims" Conn. This number can be found in the "Proposed Program Budget". A line item number is to be
included for every dollar amount listed in the "Detail of Claims" form.
3. Close-out Programmatic Reporting:
The Close-out Report is duc to the Florida Division of Emergency Management no later than 60 calendar days
after the agreement is either completed or the agreement has expired.
4. Monitoring:
Florida Division of Emergency Management
US Department of Homeland Security Grants Program
Grant Monitoring Process
Florida has enhanced state and local capability and capacity to prevent, prepare and respond to terrorist threats since 1999 through various
funding sources including federal grant funds. The Florida Division of Emergency Management (FDEM) has a responsibility to track and
monitor the status of grant activity and items purchased to ensure compliance with applicable SHSGP grant guidance and statutory regulations.
The monitoring process is designed to assess a recipient agency's compliance with applicable state and federal guidelines. .
Monitoring is accomplished utilizing various methods including desk monitoring and on -site visits. There are two primary areas reviewed during
monitoring activities - financial and programmatic monitoring. Financial monitoring is the review of records associated with the purchase and
disposition of property, projects and contracts. Programmatic monitoring is the observation of equipment purchased, protocols and other
associated records. Various levels of financial and programmatic review may be accomplished during this process.
Desk monitoring is the review of projects, financial activity and technical assistance between FDEM and the applicant via c-mail and telephone.
On -Site Monitoring are actual visits to the recipient agencies by a Division representative who examines records, procedures and equipment
Frequency of nnnuaI monitoring nctivirv:
Each year the FDEM will conduct monitoring for up to''50% of their sub -grantees, It is important to note that although a given grant has been
closed, it is still subject to tither desk or on -site monitoring for a five year period following closure.
Areas that will be examined include:
Management and administrative procedures;
Grant folder maintenance;
Equipment accountability and sub -hand receipt procedures;
Program for obsolescence;
Status of equipment purchases;
Status of training for purchased equipment;
Stabrs and number of response trainings conducted to include number trained;
.Status and number of exercises;
37 •
Status of planning activity;
Anticipated projected'eompktiorr,
Difficulties encountered in completing projects;
Agency NIMS/ICS compliance' documentation;
Equal Employment Opportunity (EEO Status);
Procurement Policy
FDEM may request additional monitoring/information if the activity, or lack thereof, generates questions from the region, the sponsoring agency
or FDEM leadership. The method of gathering this information will be determined on a case -by -case basis.
Desk monitoring is an on -going process. Recipients will be required to participate in desk top monitoring on an annual basis and as determined
by thc FDEM. This contact will provide an opportunity to identify the need for technical assistance (TA) and/or a site visit if the FDEM
determines that a recipient is having difficulty completing their project.
As difficulties/deficiencies ore identified, the respective region or sponsoring agency will be notified by the program office via email.
Information will include the grant recipient agency name, year and project description and the nature of the issue in question. Many of the issues
that arise may be resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to the FDEM for assistance.
Examples of TA include but are not limited to:
d Equipment selection or available vendors
• Eligibility of items or services
d Coordination and partnership with other agencies within or outside the region or discipline
4 • Record Keeping
• Reporting Requirements
• Documentation in support of a Request for Reimbursement
On -Site Monitoring will be conducted by the FDEM or designated personnel. On -site Monitoring visits will be scheduled in advance with the
recipient agency POC designated in the grant agreement.
The FDEM will also conduct coordinated financial and grant file monitoring: •These monitoring visits will be coordinated with the capability
review visits. Subject matter experts from othcr agencies within thc region or state may be called upon to assist in the form of a pear review as
needed.
• All findings related to the capability review will be documented and maintained within the FDEM.
On -site Monitoring Protocol
On -site Monitoring Visits will begin with those grantees that are currently spending or have completed spending for that federal fiscal year
(FFY). Site visits may be combined when geographically convenient. There is a financial and programmatic on -site monitoring checklist to
assist in the completion of all required tasks.
Site Visit Preparation
A leoer.will be sent to the recipient agency Point of Contact (POC) outlining the date, time and purpose of the site visit before the planned arrival
date. •
''The appointment should be confirmed with the grantee in writing (email is acceptable) and documented in the grantee folder.
38
The physical location of any equipment located in an alternate site should be confirmed with t representative from that location and the address
should be documcnled in the grantee folder before the site visit.
On -Site Monitoring Visit
Once FDEM personnel have arrived al the site, an orientation conference will be conducted. During this time, the purpose of the site visit and the
items FDEM intends to examine will be identified. If financial monitoring visit will be conducted, they will then explain their objectives and will
proceed to perform the financial review.
FDEM personnel will review all files and supporting documentation. Once the supposing documentation has been reviewed, a tour/visual/spot
inspection of equipment will be conducted.
Each item should be visually inspected whenever possible. Bigger items (computers, response vehicles, etc.) should have an asset decal
(information/serial number) placed in a prominent location on each piece of equipment as per recipient agency requirements. The serial number
should correspond with the appropriate receipt to confirm purchase. Photographs should be taken of the equipment (large capitol expenditures in
excess of S1,000. per item).
If an item is not available (being used during time of the site visit), the appropriate documentation must be provided to account for that particular
piece of equipment. Once the tour/visual/spot inspection of equipment has been completed, the FDEM personnel will then conduct an exit
conference with the grantee to review the findings.
Other programmatic issues can be discussed at this time, such as missing quarterly reports, payment voucher/reimbursement, equipment,
questions; etc. '
Post Monitoring Visit
FDEM personnel will review the on -site monitoring review worksheets and backup documentation as a team and discuss the events of the on -site
monitoring.
Within 30 calendardays of the -site visit,•a monitoring report.will be generated and sent to the grantee explaining any issues and corrective actions
required or recommendations: Should no issues or findings be identified, a monitoring report to that effect will be generated and sent to the
grantee. The grantee will submit a Corrective Action Plan within a timeframe as determined by the FDEM. Noncompliance on behalf of sub -
grantees is resolved by management under the terms of the Sub grant Agreement.
The On -Site Monitoring Worksheets, the monitoring report and all back up documentation will then be included in the grantee's file.
K. Programmatic Point of Contact .
Contractual Point of Contact
Programmatic Point of Contact
Michael Day
FDEM
2555 Shumard OakBlvd.
Tallahassee, FL 32399-2100
(850) 488-9441
Michael.Day@em.myflorida.com
L Contractual Responsibilities
The FDEM shall determine eligibility of projects and approve changes in scope of wort:.. .
• The FDEM shall administer the financial processes.
Andrea Becraft
FDEM
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
(850) 410-3457
Andrea.Becraft(a em.myflorida.com
39
Attachment B
Program Statutes, Regulations and Special Conditions
1) 53 Federal Register 8034
2) Section 1352, Title 31, US Code
3) Chapter 473, Florida Statutes
4) Chapter 215, Florida Statutes •
5) E.O. 12372 and Uniform Administrative Requirements for Grants,and Cooperative Agreements
28 CFR, Part 66, Common rule,
6) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970
7) Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975
8) .Section 105 of the National Historic Preservation Act of 1966 as amended (16 USC 470),
Executive Order 11593
9) Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.)
10) Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
11) Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act
12) 28 CFR applicable to grants and cooperative agreements
13) Omnibus Crime Control and Safe Streets Act_of 1968, as amended,
14) 42 USC 3789(d), or Victims of Crime Act (as appropriate);
15) Title VI of the Civil Rights Act of 1964, as amended;
16) Section 504 of the Rehabilitation Act of 1973, as amended;
17) Subtitle A, Title 11 of the Americans with Disabilities Act (ADA) (1990);
18) Title IX of the Education Amendments of 1972;
19) Age Discrimination Act of 1975; Department of Justice Non -Discrimination Regulations,
20) 28 CFR Part 42, Subparts C,D,E, and G
21) Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39
Special Conditions
1. The grantee and any sub grantee shall comply with the most recent version of the Administrative
Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations
commonly applicable to Department of Homeland Security grants are listed. below:
A. Administrative Requirements
> 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and. Local Governments
➢ 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations (OMB
Circular A-110)
B. Cost Principles
> 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB
Circular A-87) •
➢ 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
•
• ' '2 CFR Part 230, Cost Principles for Non -Profit Organizations (OMB Circular A-122)
40
• D Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and
' 'Procedures,' Contracts with Commercial Organizations
C. Audit Requirements
> OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations
2. Recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of FEMA.
3. The recipient agrees that all allocations and use of funds under this grant will be in accordance
with the FY 2010 Homeland Security Grant Program guidance and application kit.
4. The recipient shall not undertake any project having the potential to impact Environmental or
. . Historical:Preservation.(EHP) resources without the prior approval of FEMA, including but not
limited to communications towers, physical security enhancements involving ground disturbance,
new construction, and modifications to buildings,•structures and objects that are 50 years old or
older, and purchase and use of sonar equipment. Recipient must comply with all conditions
placed on the project as the result of the EHP review. Any change to the approved project scope
of work will require re-evaluation for compliance with these EHP requirements. If ground
disturbing activities occur during project implementation, the recipient must ensure monitoring of
ground disturbance, and if any potential archeological resources are discovered, the recipient will
immediately cease construction in that area and notify FEMA and the appropriate State Historic
Preservation Office. Any construction activities that have been initiated without the necessary
EHP review and approval will result in a non-compliance finding and will not be eligible for FEMA
funding.
5. The recipient is prohibited from obligation or expending Operation Stonegarden (OPSG) funds
provided through this award until each unique, specific or modified county level or equivalent
Operational Order/Frag Operations Order with embedded estimated operational budget has been
reviewed and approved through an official email notice issued by FEMA removing this special
programmatic condition. The Operations Order approval process/structure is as follows:
Operations Orders are submitted to (1) the appropriate Customs and Border Protection (CBP)
Border Patrol (BP) Sector Headquarters (HQ); upon approval by the Sector HQ, forwarded
through the Border Patrol Enforcement Transfer System (BPETS) system to (2) the OPSG
Coordinator, CPB/BP Washington, DC and iupon approval forwarded to (3) Federal Emergency
• Management Agency (FEMA), Grant Programs Directorate (GPD), Grant Development and
Administration Division (GD&A). Notification of release of programmatic hold will be sent by
FEMA via email to the State Administrative Agency (SAA) with a copy to OPSG Coordinator at
CBP/BP HQ, Washington, DC.
•
6. The recipient shall submit the Federal Financial Report (FFR, SF-425) within 30 days of the end
of the first Federal quarter following the initial grant award. The recipient shall submit quarterly
FFRs thereafter until the grant ends. Reports are due on January 30, April 30, July 30, and
October 30. A report must be submitted for every quarter of the period of performance, including
partial calendar quarters, as well as for periods where no grant activity occurs. Future awards
and fund draw downs may be withheld if these reports are delinquent. The final FFR is due 90
days after the end date of the performance period.
•
•
In the event FEMA determines that changes are necessary to the award document after. and
award, including changes to the period of performance or terms and conditions, recipients will be
notified of the changes in writing. Once notification has been made, any subsequent request for
_ funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD
..:..CaiI.Center at (866). :927-5646 or via email to ASK -GM DPdhs.gov if you have.any questions.
41
8. A. Provisions applicable to a recipient that is a private entity.
1. You, as the recipient, your employees, subrecipients under this award and subrecipients'
employees may not:
a. Engage in severe forms of trafficking in persons during the period of time that the award is in
effect;
b. Procure a commercial sex act during. the period of time that the award is in effect; or
c. Use forced labor in the performance of the award or subawards under the award.
2. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if
you or a subrecipient that is a private entity:
a. Is determined to have violated a prohibition in paragraph A.1 of this award term; or
• b. •Has an. employee who is determined by the agency official authorized to terminate the award
to have violated a prohibition in paragraph A.1 of this award term through.conduct that is either:
i. Associated with performance under this award; or
ii. imputed to you or the subrecipient using standards and due process for imputing the conduct
of an individual to an organization that are provided in 2 CFR Part 180, "OMB Guidelines to
Agencies on Govemment wide Debarment and Suspension (Non -procurement)," as implemented
by our agency at 2 CFR Part 3000.
B. Provisions applicable to a recipient other than a'private entity. We as the Federal.awarding
agency may unilaterally terminate this award, without penalty, if a•subrecipient that is a private
entity:
1. Is s determined to have violated an applicable prohibition in paragraph A.1 of this award term;
or
2, Has an employee who is determined by the agency official authorized to terminate the award
to have violated an applicable prohibition in paragraph A.1 of this award term through conduct
that is either:
a. Associated with performance under this award; or
b. Imputed to the subrecipient using the standards and due process for imputing the conduct of
an individual to an organization that are provided in 2 CFR part 180, "OMB Guidelines to
. Agencies on Government wide Debarment and Suspension (Non -procurement),„ as implemented
by our agency at 2 CFR part3000.
9. C. Provisions applicable to any recipient.
1. You must inform us immediately of any information you receive from any source alleging a
violation of a prohibition in paragraph A.1 of this award term. •
2. Our right to terminate unilaterally that is described in paragraph A.2 or B of this section:
a Implements section 106(g) of the Trafficking Victims• Protection Act of 2000 (TVPA), as
amended (22 U.S.C. 7104(g)), and
b. Is in addition to all other remedies for noncompliance that are available to us under this award.
3. You must include the requirements of paragraph A.1 of this award term in any subaward you
make to a private entity.
C. Definitions. For purposed of this award term:
1. "Employee" means either:
.a. An individual employed by you or a subrecipient who is engaged in .the performance of the
project or program under this award; or
42 • ==
b. Another person engaged in the performance of the project or program under this award and
not compensated by you including, butnot'limited'to, a volunteer or individual whose'services are
contributed by a third party as an in -kind contribution toward cost sharing or matching
requirements.
E. "Forced Labor" means labor obtained by any of the following methods: the recruitment,
harboring, transportation, provision, or obtaining of a person for labor services, through the use of
force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt
bondage, or slavery.
1. 'Private entity" means:
a. Any entity other than a State, local government, Indian Tribe, or foreign public entity, as those
terms are, defined in 2 CFR 175.25.
b. Includes:
1. A nonprofit organization, including any nonprofit institution of higher education, hospital, or
tribal organization other than.one included in the definition of Indian Tribe at 2 CFR 175.25(b).
ii. A for -profit organization.
2. "Severe forms of trafficking in persons", "commercial sex act", and 'coercion' have the
meaning given at section 103 of the TVPA, as amended (22 U.S.C. 7102).
10. A, "Classified national security information," as defined in Executive Order (ED) 12958, as
amended, means information that has been determined pursuant to EO 12958 or any
• predecessor order to require protection against unauthorized disclosure and is marked to indicate
its classified status when in documentary form.
B. No funding under this award shall be used to support a contract, subaward, or other
agreement for goods or services that will include access to classified national security information
if the award recipient has not been approved for and has access to such information.
C. Where an award recipient has been approved for and has access to classified national
security information, no funding under is award shall be used to support a contract, subaward, or
other agreement for goods or services that will include access to classified national security
information by the contractor, subawardee, or other entity without prior written approval from the
DHS Office of Security, Industrial Security Program Branch (ISPB),' or, an appropriate official
within the Federal department or agency with whom the classified effort will be performed;
D. Such contracts, subawards, or other agreements shall be processed and administered in
accordance with the DHS "Standard Operating Procedures, Classified Contracting by State and
Local Entities," dated July 7, 2008; 'EOs 12829, 12958, 12968, as amended; the National
Industrial Security Program Operating Manual (NISPOM); and/or other applicable implementing
directives or instructions. All security requirement documents are located at:
http://www.dhs.gov/xopnbiz/qrants/index.shtm. ;
•
E. Immediately upon determination by the award recipient that funding under this award will be
used to support such contract, subaward, or other agreement, and prior to execution of any
actions to facilitate the acquisition of such a contract, subaward, or other agreement, the award
recipient shall contact ISPB, or the applicable Federal department or agency, for approval and
processing instructions.
DHS Office of Security ISPB contract information:
`telephone: 202-447-5346
43
Email: DD254AdministrativeSecurity(dhs.gov
Mail: Department of Homeland Security
Office of the Chief Security Officer
ATTN: ASDJIndustrial Security Program Branch
Washington, DC 20528 •
44
Attachment C
JUSTIFICATION OF ADVANCE PAYMENT
RECIPIENT:
Indicate by checking one of the boxes below, if you are requesting an advance. If an advance payment
is requested, budget data on which the request is based must be submitted. Any advance payment
under this Agreement is subject to s. 216.181(16), Florida Statutes and Division approval.
ADVANCE REQUEST WORKSHEET
If you are requesting an advance, complete the following worksheet
DESCRIPTION
(A)
FFY
(B)
FFY
(C)
FFY
•
(D)
Total
1
INITIAL CONTRACT ALLOCATION
•
2
FIRST THREE MONTHS CONTRACT
EXPENDITURES1
3
AVERAGE PERCENT EXPENDED IN FIRST
THREE MONTHS
(Divide line 2 by line 1.)
_
•
dl
Immediate contract expenditures must be supported through invoices, purchase orders, t�mesheets an or
other substantiating documentation and cannot exceed the expected cash needs of the recipient within the
initial three months. Expenditures need only be provided for the years in which you requested an advance. If
you do not have this information, call your consultant and he or she will assist you.
MAXIMUM ADVANCE ALLOWED CALCULATION:
X $
DEM Award
(Do not include any match)
Cell D3
REQUEST FOR WAIVER OF CALCULATED MAXIMUM
MAXIMUM
ADVANCE
) Recipient has no previous DCA/DEM contract history. Complete Estimated Expenses chart and
Explanation of Circumstances below.
) Recipient has exceptional circumstances that require an advance greater than the Maximum
Advance calculated above.
Complete Estimated Expenses chart and Explanation of Circumstances below. Attach additional
pages if needed.
`v BUDGET CATEGORY
2010-2011 Anticipated Expenditures for First Three Months of
Contract
ADMINISTRATIVE COSTS
Include Seconda Administration.
PROGRAM EXPENSES.
TOTAL EXPENSES
.
45
Explanation of Circumstances:
•
Attachment b
Reimbursement Check List
Please Note: FDEM reserves the right to update this•check list throughout the life of the grant to
ensure compliance with applicable federal and state rules and regulations.
II
I
n 5,
Equipment
1. Have all invoices been included?
2. Has an AEL # been identified for each purchase?
3. If service/warranty expenses are listed, are they only for the performance period of the
grant?
4. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer
(EFT) confirmation, or P-Card back up documentation which will include receipt with
vendor, copy of credit card statement showing expense charged, and payment to credit
card company for that statement)
If EHP form needed — has copy of it and approval from State/DHS been included?
Planning
ConsultantslContractors (Note: this applies to contractors also billed under Organization)
I I 1. Does the amount billed by consultant add up correctly?
2. Has all appropriate documentation to denote hours worked been properly signed?
3. Have copies of all planning materials and work product (e.g: meeting documents, copies
of plans) been included? (If a meeting was held by recipient or contractor/consultant of
recipient, an agenda and signup sheet with meeting date must be included).
4. Has the invoice from consuttant/contrator been included? •
5. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer
(EFT) confirmation, or P-Card back up documentation which will include receipt with
vendor, copy of credit card statement showing expense charged, and payment to credit
card company for that statement).
6. Has Attachment E (found within Agreement with FDEM) been completed for this
consultant and included in the reimbursement package?
II
II
Salary Positions (Note: this applies to positions billed under M&A and Organization as well)
1. Have the following been provided: signed time sheet by employee and supervisor and
proof that employee was paid for time worked (statement of earnings, copy of payroll
check or payroll register)? Has a time period summary sheet been included for total
claimed amount?
2, . Does the back-up documentation provided match the time period for which
reimbursement is being requested?
II
I
II
Training
1. Is the course DHS approved? Is there a course or catalog number? If not, has FDEM
approved the non-DHS training? Is supporting documentation included your
reimbursement request?
2. Have sign -in sheets, rosters and agenda been provided?
3. If billing for overtime and/or backfill, has a spreadsheet been provided that lists attendee
names, department, # of hours spent at training, hourly rate and total amount paid to
= each attendee? Have print outs from entity's financial system been provided as proof
47
attendees were paid? For backfill, has a clear delineation/cross reference been provided
showing who was backfilling who?
4. Have the names. on the sign -in sheets been cross-referenced with the names of the
• • individuals for whom training reimbursement costs are•being sought?
5. Has any expenditures occurred in support of the training (e.g., printing costs, costs
related to administering the training, planning, scheduling, facilities, materials and
supplies, reproduction of materials, and equipment)? If so, receipts and proof of payment
must be submitted.. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation,
or P-Card back up documentation which will include receipt with vendor, copy of credit
card statement showing expense charged, and payment to credit card company for that
statement). •
Exercise
1. Has documentation been provided on the purpose/objectives of the exercise? Such as,
SITMAN/EXPLAN.
2. If exercise has been conducted - has after -action report been included? Have sign -in
sheets, agenda, rosters been provided?
3. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee
names, department, # of hours spent at exercise, hourly rate and total paid to each
attendee? Have print outs from entity's financial system been provided to prove
attendees were paid? For backfill, has a dear delineation/cross reference been provided
showing who was backfilling who?
4. Have the names on the sign -in sheets been cross-referenced with the names of the
individuals for whom exercise reimbursement costs are being sought?
5. Has any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in
support of the exercise? If so, receipts and proof of payment must be submitted. (E.g.
canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up
documentation to include receipt with vendor, copy of credit card statement showing
expense charged, and payment to credit card company for that statement).
6. Has any expenditures occurred•on rental of spacellocations for exercises planning and
conduct, exercise signs, badges, etc.? If so, receipts and proof of payment must be
submitted. (E.g. canceled check, Electronic Funds- Transfer (EFT) confirmation, or P-
Card back up documentation to include receipt with vendor, copy of credit card statement
showing expense charged, and payment to credit card company for that statement).
Travel/Conferences
1. Have all receipts been turned in such as: airplane receipts, proof of mileage, toll receipts,
hotel receipts, car rental receipts, registration fee receipts and parking receipts? Are
these receipts .itemized? Do the dates of the receipts match the date(s) of
travel/conference? Does the hotel receipt have a zero balance? If applicable, have a
travel authorization and travel reimbursement form been included to account for per
diem, mileage and other travel expenses which have been reimbursed to the traveler by
sub grantee?
2. If travel is a conference has the conference agenda been included?
3. Has proof of payment to traveler been included? (E.g. canceled check, Electronic Funds
Transfer (EFT) confirmation, or copy of payroll check if reimbursed through payroll).
Organization •
II
U
II
II
•
1. If billing for overtime and backfll, has a spreadsheet been provided that lists attendee
names, department, # of hours spent at EOC, hourly rate and total paid to each
attendee? Have print outs from entity's financial system been provided to prove
• • atteridees were paid? for backfill,• has a clear•delineation/cross reference been provided
showing who was backfilling who?
• Match fnq Funds
1. Contributions are from Non Federal funding sources.
2. Contributions are •from cash or in -kind contributions which may include training
investments.
3. Contributions are not' from salary, overtime or other operational costs unrelated to
training.
For Alf Reimbursements - The Final Check
1. Have Forms' 3, •4a; 4b and •4c •been ' completed and• included with each request for
reimbursement?
2. Have the costs incurred been charged to the appropriate POETE category?
3. Does the total on Form. 3 match the totals on Forms 4a, 4b and 4c?
4. Has Form 3 been signed by the Grant Manager?
5. Has the reimbursement package been entered into sub grantee's records/spreadsheet?
6. Have the quantity and unit cost been notated on Form 4b?
Attachment E
Warranties and Representations
Financial Management
Recipient's financial management system must include the following:
(1) Accurate, current and complete disclosure of the financial results of this project or program
(2) Records that identify the source and use of funds for all activities. These records shall
contain information pertaining to grant awards, authorizations, obligations, unobligated
• • balances, assets, outlays, income'and interest.
(3) Effective control over and accountability for all funds, property and other assets. Recipient
shall safeguard all assets and assure that they are used solely for authorized purposes.
(4) Comparison of expenditures with budget amounts for each Request For Payment: Whenever
appropriate, financial information should be related to performance and unit cost data.
(5) Written procedures to determine whether costs are allowed and reasonable under the
provisions of the applicable OMB cost principles and the terms and conditions of this
Agreement
(6) Cost accounting records that are supported by backup documentation.
Competition
All procurement transactions shall be done in a manner to provide open and free competition. -The
Recipient shall be alert to conflicts of interest as well as noncompetitive practices among contractors that
may restrict or eliminate competition or otherwise restrain trade. In order to ensure excellent contractor
performance and eliminate unfair competitive advantage, contractors that develop or draft specifications,
requirements, statements of work, invitations for bids and/or requests for proposals shall be excluded
from competing for such procurements. Awards shall be made to the bidder or offeror whose bid or offer
is responsive to the solicitation and is most advantageous to the.Recipient, considering the price, quality
and other factors. Solicitations shall clearly set forth all requirements that the bidder or offeror must fulfill •
• in order for the bid or offer to be evaluated by the Recipient. Any and all bids or offers .may be rejected
when it is in the Recipients interest to do so.
50
Codes of conduct
The Recipient shalfineintain writtenstandards•oficonduct'goveining the performance of its employees
engaged in the award and administration of contracts. No employee, officer, or agent shall participate in
the selection, award, or administration of a contract supported by public'grant funds if a real or apparent
conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent,
any member of his or her immediate family, his or her partner, or an organization which employs or is
about to employ any of the parties indicated, has a financial or other interest. in the firm selected for an
award. The officers, employees, and agents of the Recipient shall neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors or parties to subcontracts. The standards of
• conduct shalt provide for disciplinary actions to be applied for violations of the standards by officers,
employees, or agents of the Recipient
Business Hours
The Recipient shall have its offices open for business, with the entrance door open to the public, and at
least one employee on site, from
Licensing and Permitting
All subcontractors or employees hired.by the Recipient shall have all current licenses and permits
required for all of the particular work for which they are hired by the Recipient.
51
Attachment F.
Subcontractor Covered Transactions
(1) The prospective subcontractor of the Recipient, , certifies, by
submission of this document, that neither it nor its principals is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
• transaction by any Federal department or agency.
(2) Where the Recipient's subcontractor is unable to certify to the above statement, the prospective
subcontractor shall attach an explanation to this form.
SUBCONTRACTOR:
By:
Signature Recipient's Name
Name and Title DCA Contract Number
Street Address
City, State, Zip
Date
52
Attachment G
Statement of Assurances
The Recipienthereby.assures•and certifies compliance'with all Federal statutes, regulations, policies,
guidelines and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372
and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66,
Common rule, that govern the application, acceptance and use of Federal funds for this federally -assisted
project. Also the Applicant assures and certifies that:
1. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Actof 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons
displaced as a result of Federal and federally -assisted programs.
2. It will comply with provisions of Federal law which limit certain political activities of employees of a
State or local unit of government whose principal employment is in connection with an activity financed in
-whole or in -part by Federal grants.-(5 USC•1501, et seq.)
3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act. •
4. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others, particularly
those with whom they have family, business, or other ties.
5. It will give the sponsoring agency or the Comptroller General, through any authorized representative,
• access to and the right to examine all records, books, papers, or documents related to the grant.
6. It will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
7. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the •
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the.project is
under consideration for listing by the EPA.
8. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a)
requires, on and after March 2; 1975, the purchase of flood insurance in communities where such
insurance is available as a condition for the receipt of any Federal financial assistance for construction or
acquisition purposes for use in any area that has been identified by the Secretary of the Department of
Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial
assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster
assistance loan or grant, or any other form of direct or indirect Federal assistance.
9. It will assist the Federal grantor agency in its compliance with Section 105 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or
eligible for inclusion in the National Register of Historic -Places that are subject to adverse effects (see 36
CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such
properties and by (b) complying with all requirements established by the Federal grantor agency to avoid
or mitigate adverse effects upon such properties.
53
10. It will comply, and assure the compliance of all its subgrantees and contractors, with the applicable
provisions of Title:a;of the;Dmnibus Crime Gontrol: and Safe Streets,Act,of 1968, as amended, the
Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition.of the. Office.of,Justice.Programs Financial and Administrative Guide for
Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations.
11. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements
including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part
22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence
Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and
Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61,
Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management
and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance
Programs.
12. It wit comply, and all its contractors will comply,.with the non-discrimination requirements of the .
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 564 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of
Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of
Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. •
13. In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the Grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
14. It will provide an Equal Employment Opportunity Program if required •to maintain one, where the
application is for $500,000 or more.
15. It wit comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System.
16. DRUG -FREE WORKPLACE (GRANTEES OTHER -THAN INDIVIDUALS) As required by the Drug -
Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at
28 CFR Part 67 Sections 67.615 and 67.620..
54
Miami•.UASI 2010 Budget
Line No.
Description of Project
Budget
Allocation
JurldIctlonlPriamry
Sob-Graalee
Ownur
2010-01
Tabletop Exercise for EDC/Sectional Training
557,052,66
Coral Gables
CGPD/CGFD
2010-02
Generator
S63,295.00
Coral Gables
CGPDIGGFD
2010-03
Vulnerability/Risk Assessment
S25,000.00
Coral Gables
CGPD/CGFD
2010-04
WMD Decontamination System for Emergency Vehicles
560,000.00
Coral Gables
CGPD/CGFD
2010-05
All Hazards Incident Command Training and Backfill .
S130,000.00
Hialeah
HEM
2010-06
Mobie Command Vehicle Suslainment
$20,000.00
Hialeah
HEM
2010-07
Inleroperable Communications Radios
_
5189,000.00
Hialeah
HFD/HPD
2010-08
Mobile Data Terminals
S200,325.00
Hialeah
HFD/HPD
• 2010-09
Bomb Defection Canine
$9,000.32
Hialeah
HPD
2010-10
SCBAs
5180,000.00
Hialeah
HFD
2010-11
POD Logistical System
S140,000.00
Hialeah
HPD
2010-12
SWATSUVs forCBRNE Response
S100,009.00
Hialeah
HPD
2010-13
Field Force Maneuvers Training and Exercise OT/Backfill
S70,000.00
Hialeah
HPD
2010-14
Emergency Public InfoANarning
$300,00D.00
Hialeah
HEM
2010-15
EOC Sustainment -
$40,000.00
Hialeah
HEM
2010-16
Fixed
License Plate Reader -
$00,000.00
Hialeah
HPD
2010-17
Ballistic
Vests
$22,000.00
Hialeah
HPD
2010-18
Tactical
Carrier Vests
$12,000.00
Hialeah
HPD
2010-19
Integrated
..: Syslem/Communicet
Computer Hardware/Operaling
ons • •
$52,922,58
Key Biscayne
KI"FR
2010-20
_- Weather
Bug (licenses) . .
$12,000.00
Miami
MEM
2010 Miami UASI Budget 8-8-11.xlsx
1of6
NJiam� 1JA51-2D1D Budget
Line No.
Description of Pro)oct
Budgcl
Allocation
JuridlctlonlPrtmary
Sub -Grantee
owner
2010-21
EOC Enhancements
$115,001.32
Miaml
MEM
2010-22
Satellite Phone Sustainmenl •
323.400.00
Miami
MEM
2010-23
Blackberry Replacement Cache Cllywlde
$10,000,00
Miami
MEM
2010-24
Blackberry Suslainmenl Citywide
590,000.00
Miami
MEM
2010-25
Ethernet Secured @ Fire College -
$27,000.00
Miami
MEM
2010-26
Direct TV Sustetnmenl for JIC &MCU
$3,750.00
Miami
MEM
2010-27
NelMotion/Mobile Data Project
$40,000.00
Miami
MEM
2010-28
.
Emergency Management'
$147,000.00
Miami
MEM
2010-29
Emergency Manager Planning Coordinator
$329,000.00
•
Miami
'
MEM
2010-30
TacPack Suslainmenl -
S1,077.00 .'
Miami
MFR
2010-31
Suslainment for Mobile Command Vehicle
5360.00
Miami
MFR .
2010-32
All hazards field training prop
S275,000.00
Miami
MFR
2010-33
CBRN Enhanced and NIOSH approved SCBAs
5475,000.00
Miami
MFR
2010-34
UASI Fire Vessel Mainlenance & Equipment
S100,000.00
Miami
MFR
2010-35
Repair and replacement for UASI purchased equipment
350,000.00
Miami
MFR
2010.36
Training, exercise overllme and equipment (to Include
USAR, Hazmat, Dive and EOC)
$304,499.91
Miami
MFR
2010-37
Regional Program Coordinator
$147,000.00
Miami
Miami -
Regional
2010-38
Regional
Project Planning
S350,000.00
Miami
Miami -
Regional
2010-39
Regional
Planning, Training and Exercise
$241,128.10
Miami
Miami -
Regional
2010-40
Emergency
Notification System for South Florida Region
$170,000.00
-
Miami
Miami -
Regional
2010-41
Cl/KR
Assessments .. -' '
$100,000.00
SF Planning
• Council
' Miami-
Regional ' •
2010-42
Target
Hardening : MDPD Headquarters
.... ,
$272,500.00
MDPD
.
.. kliamt-.-
. Regional
2010 Miami UASI Budget 0.0-11.xicx
2of0.
Miami UASI 2010-Budget
Line No.
Description of Project
Budget
Allocation
JurldlctlonlPrimary
Sub -Grantee
Owner
2010-43
BSD Warehouse Security
$50,000,00
1350
Miarni-
Regional
2010-44
Region 7 Forensics Computers .
310,000.00
FDLE
Miami -
Regional
2010-45
Region 7 Forensics Computers
$270,000.00
MDPD
Miami -
Regional
2010-46
-
Inlelligence Analysts
$140,000.00
MDPDIPBSO
Miaml-
Regional
2010-47
Target Hardening - MIA.
$50,000.00
Miami International
Airport
Miami -
Regional
2010-48
Target Hardening -Miami Dade Transit
350,000.00
Miami Dade
Transit
Miami -
Regional
2010-49
Target Hardening -Miami Dade Transit
$130,000.00
Miami Dade
Transit
Miami -
Regional
Miami -
Regional
2010-50
SWAT Team Equipment
586,064.00
M50
2010-51
Monroe Recovery and COOP Exercise
$75,000.00
MCEM
Mlaml-
Regional
2010-52
I
Incident Command Tracking System Software
31,081.00
Miami
MPD
2010-53
Planning, Training and Exercise
-
3150,000.00
Miami
MPD
2010-54
F
Firewall Protection for Police Computer Network
S50,000.00
Miami
MPD
2010-55
Critical Infrastructure Documentation Kit
$5,000.00
Miami
MPD
2010-50
CCTV
Project -
$348,112,00
Miami
MPD
2010-57
— Assorted
SWAT Tools
$10,000.00
Miami
MPD
i010.56
- Equipment
` -
Trailer (SWAT)
.... ,..
$10000.00
Miaml
..
-MPD
..2010 Miami UASI Budget 8.8.11.xisx
3 of 6
.Miami UAS12D1D,Budget
Line No.
• Description of Project
Budget
Allocation
JurldlcUon/Prlmary
Sub-crantae
Owner
2010-59
PDC Computer Units for WEB EOC Connectivity
$46,000.00
Miami
MPD
2010-G0
Special Mission CBRNE Crime Scene Investigation
$198,000.00
Miami
MPD
2010-61
Backup Portable Emergency Electric Power
$50,000.00
Miami
MPD
2010-62
Andros FGA Vestal Bomb Robot
$75,000.00
Miami
MPD
2010-63
Assorted Tools for Bomb Squad
510,000.00
Miami
MPD
2010-64
Power Hawk P16 Rescue Tool (SWAT)
$17,000.00
Miami
MPD •
2010-65
PPE Boots
$3,000.00
Miami
MPD
2010-66
MU -Terrorism Awareness and Educational Materials
533,000.00
Miami
MPD
2010-67
Emergency Generator
S65,000.00
Miami Beach
MBEM
2010-68
.
Command Van
$53,434.48
Miami Beach
MBPD
2010-69
Security Alarm for Major Sewer Pump Station ,
$30,000.00
Miami Beach
MBEM
2010-70
Security Cameras for Water Tank/Pump Station
550,000.00
Miami Beach
MBEM
2010-71
Security Fence -Public Works Yard
530,000.00
Miami Beach
MBEM
2010-72
FLUSAR Training
S85,000.00
Miami Beach
MBFR
2010-73
Planning, Training and Exercise
5118,602.00
Miami Dade
•. MDFR
2010-74
Video
Conferencing
3118,397.00
Miami Dade
MDFR
2010-75
Rigid
Hull Inflatable Boat
$188,397.00
Miami Dade
MDFR
2010-76
Vulnerability
Assessment for MDFR Headquarters
$98,397.00
Miami Dade
MDFR
2Dio Miami UASI Budget 13-8-11.xlsx
4 of 8
,11liami.UAS1 2010 budget
Line No.
. Description of Project
•
Budget
Allocation
JurldlctIon)PrImary
Sub -Grantee
Owner
2010-77
Fire Service Intelligence Enterprise
S79.423.00
Miaml Dade
MDFR
2010-78
'
20 Foot Fire Boat
S226,796.00
Miami Dade
MDFR
2010-79
Technical Rescue Equipment
$10,000.00
Miami Dade
MDFR
2010-80
Mass Decon Nozzles
S37,389.00
Miami Dade
MDFR
2010-81
EMS Tablet Equipment
S48,448.00
Miami -Dade
MDFR
2010-82
TLO Training and Other conferences
523,974.00
Miami -Dade
MDFR
2010-03
Emergency Animal Care and Rescue Unit
$141,959.00
Miami -Dade
MDC EM
2010-84
Personnel and Asset Tracking
S230,000.00
Miami -Dade
MDC EM
2010-85
Countywide Hospital Disaster Preparedness Training
S200,000.00
'
Mlami-D'ade
MDC EM
2010-86
• •
Emergency Management Specialisl
• $75,000.00
• Mlaml-Dade
MDC EM
2010-87
Disaster Plans Updates
550,000.00
Miaml-Dade
MDC EM
2010-BB
Public Awareness Campaign
$252,364.00
Mlaml-Dade
MDC EM
2010-89
Surveillance
Detection
$100,000.00
Mlaml-Dade
MDPD
2010-90
TLO
Training
$50,000.00
Miaml-Dade
MDPD
2010-91
Video
Forerisics -
$100,000.00
Miami -Dade
MDPD
2010-92
Guidestar
' $498,818.64 ' '
.Miami -Dade
.MDPD
2010-93
InJestigalivellntellIgence
Hardware
$200,000.00
a•:,.
Miami -Dade
, MDPD
2010 Miami UASI Budget 8-B-11.xlsx
5 of6
•
Miami UASJ 2010 Budget
Line No.
Description of Project
• ,
Budget
Allocation
JerkWelton/Primary
Sub -Grantee
Owner
2010-94
800 MHz Radios
S313,440.99
Monroe
MCEM
2010-95
M&A Miami UASI
$321,253.00
Miami
MEM
6-giTONIA6);ftMiAidig; !M P.Og 4A)6i
510,708,461.00
TOTAL
rgD,TJ :a",n id4.=an
2010 Miami UAS(Budgel 6-8-11.sisx
of 6
City of Miami
Master Report
Resolution R-11-0478
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File ID #: 11-01022
Version: 1
Enactment Date: 11/17/11
Controlling City Commission Status: Mayor's Office for
Body: Signature
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACF Iv1ENT(S), ESTABLISI-IING A
NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN AREA SECURITY INITIATIVE ("UASI")
GRANT PROGRAM FISCAL YEAR 2010", AND APPROPRIATING FUNDS FOR THE OPERATION OF
SAME, IN THE AMOUNT OF S10,708,461, CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY, DIRECTLY TO THE STATE OF FLORIDA DIVISION OF
EMERGENCY MANAGEMENT; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT
AWARD AND TO EXECUTE THE SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED
FORM, AND ALL NECESSARY DOCUMENTS IN ORDER TO IMPLEMENT THE ACCEPTANCE OF
SAID GRANT AWARD; FURTHER AUTHORIZING THE CITY MANAGER TO EXTEND SAID UASI
GRANT PROGRAM, FISCAL YEAR 2010, AS NECESSARY AND TO EXECUTE ANY OTHER RELATED
MODIFICATIONS, AMENDMENTS OR EXTENSIONS ON ALL MATTERS EXCEPT THOSE DEALING
WITH FUNDING CHANGES; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE PURSUANT TO
THE UASI GRANT GUIDELINES; AND AUTHORIZING THE CITY MANAGER TO EXECUTE
MEMORANDUM OF AGREEMENT(S), IN SUBSTANTIALLY THE ATTACHD FORM(S), WITH ITS
CONTIGUOUS PARTNERS (MIAMI-DADE AND MONROE COUNTIES, THE CITIES OF HIALEAH,
MIAMI BEACH, CORAL GABLES, AND THE VILLAGE OF KEY BISCAYNE) SETTING FORTH THE
PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE
UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF FIRE -RESCUE,
CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED.
Reference: Introduced: 10/19/11
Name: Establishing Revenue - UAS[ Grant Pgrm FY' 10
Requester: Department of
Fire -Rescue
Notes:
Cost: Final Action: 11/17/11
Sections:
Indexes:
Attachments: 11-01022 Summary Fonn.pdf, 11-01022 Urban Area Security Initiative Grant Prgm. FY'10.pdf, 11-01022
Miami UASI 2010 Budget.pdf, 1]-01022 Legislation.pdf, 11-01022 Exhibit 1.pdf
Action History
City of Miami
Page l
Printed on 11/I8/2011
Ver. Acting Body
Date Action
Sent To
Due Date Returned Result
1 Office of the City . ,11/1/11 Reviewed and
Attorney Approved
1 City Commission 11/17/11 ADOPTED
A motion was made by Francis Suarez, seconded by Frank Carollo, that this matter be ADOPTED. The motion carried
by the following vote:
Aye: 5 - Wifredo (Willy) Gort, Marc David Sarnoff, Frank Carollo, Francis Suarez and Michelle Spence -Jones
1
City of Miami -- Page 2
Printed on 11/18/2011
City of Miami
Legislation
. Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
Pile Number: 11-01022
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN
AREA SECURITY INITIATIVE ("UASI") GRANT PROGRAM FISCAL YEAR 2010",
AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE
AMOUNT OF $10,708,461, CONSISTING OF A GRANT FROM THE UNITED
STATES DEPARTMENT OF HOMELAND SECURITY, DIRECTLY TO THE STATE
OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT; AUTHORIZING THE
CITY MANAGER TO ACCEPT SAID GRANT AWARDAND TO EXECUTE THE
SUBGRANTAGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND ALL
NECESSARY DOCUMENTS IN ORDER TO IMPLEMENTTHE ACCEPTANCE OF
SAID GRANTAWARD; FURTHER AUTHORIZING THE CITY MANAGER TO
EXTEND SAID UASI GRANT PROGRAM, FISCAL YEAR 2010, AS NECESSARY
AND TO EXECUTE ANY OTHER RELATED MODIFICATIONS, AMENDMENTS OR
EXTENSIONS ON ALL MATTERS EXCEPT THOSE DEALING WITH FUNDING
CHANGES; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY
EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; AND AUTHORIZING
THE CITY MANAGER TO EXECUTE MEMORANDUM OFAGREEMENT(S), IN
SUBSTANTIALLY THE ATTACHED FORM(S), WITH ITS CONTIGUOUS
PARTNERS (MIAMI-DADE AND MONROE COUNTIES, THE CITIES OF HIALEAH,
MIAMI BEACH, CORAL GABLES, AND THE VILLAGE OF KEY BISCAYNE)
SETTING FORTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH
THE DEVELOPMENTAND SUPPORT OF THE UASI PROJECTADMINISTERED
BY THE CITY OF MIAMI DEPARTMENT OF FIRE -RESCUE, CONTINGENT UPON
FUNDING OF SAID PROJECT BEING SECURED.
WHEREAS, the United States Department of Homeland Security ("USDHS"), is authorized by the
•Emergency Wartime Supplemental Appropriations Act 2003, to provide funds to states for subsequent
distribution to selected urban areas to address the unique equipment, training, planning, exercise and
operational needs for large urban areas, and to assist them in building an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts or terrorism; and
• WHEREAS, the USDHS, through the State of Florida Division of Emergency Management
("DEM"), has sub -granted an Urban Area Security Initiative ("UASI") Grant Project, Fiscal Year 2010 to
the City of Miami ("City") in the amount of-$10,708,461; and
- WHEREAS, the City Department of Fire -Rescue will use said funds to continue to address the
unique equipment, training, planning, exercise and operational needs of the City and its contiguous
obitieff arid tb'Continue building an enhanced and sustainable capacity to prevent, respond to, and
recover from threats or acts of terrorism; and
WHEREAS,. in accordance with the UASI Grant Program, -Fiscal Year 2010, the attached
City of A7iaiiu 1 • Page 1 of 3 • . , -.File Id: 11--01022 (Version: 11 Printed On: 10/25/2011
File Number. 11-01022
Memorandum of Agreements (MOA's") with the City's contiguous partners (Miami -Dade and Monroe
Counties, the Cities of Hialeah, Miami Beach, Coral Gables and the Village of Key Biscayne) will
provide the necessaryguidelinesto coordinate the UASI Grant Program, Fiscal Year 2010 and will
permit the City to reimburse its partners for their eligible expenditures that are compliant with said
project;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established and resources are
appropriated as described below:
FUND TITLE: Urban Area Security Initiative
Grant Program Fiscal Year 2010
RESOURCES: Department of Homeland Security $10,708,461
directly to the State of Florida Division
of Emergency Management
APPROPRIATIONS: $10,708,461
Section 3. The City Manager is authorized {1} to accept said grant award and to execute the
Subgrant Agreement, in substantially the attached form, and all necessary documents in order to
implement the acceptance of said grant award.
Section 4. The City Manger is further authorized {1} to extend said UASI Grant.Program, Fiscal
Year 2010 grant award as necessary and to execute any other related modifications, amendments or
extensions on all matters except those dealing with funding changes, in connection with the
development and support of the UASI projects administered by the City's Department of Fire -Rescue,
as an UASI Sponsoring Agency, contingent upon the funding of the UASI projects being secured in the
form of grants from the Federal Department through the Florida DEM.
Section 5. The City Manager is authorized (1) to execute MOA's, in substantially attached form(s),
with its contiguous partners (Miami -Dade and Monroe Counties, the Cities of Hialeah, Miami Beach,
Coral Gables and the Village of Key Biscayne), for the purpose of setting forth the parties'
responsibilities in connection with the' development and support of the UASI Grant Program, Fiscal
Year 2010 administered by the City Department of Fire -Rescue, an UASI sponsoring agency,
contingent upon funding of said project being secured.
Section 6. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
City of Miami
Page 2 of 3 pole Id: 11-01022 (Version: 11 Pri:'led 0n: 10/25/2011
File Number.. 11-01022
APPROVED AS TO FORM AND CORRECTNESS._.
JULIE 0. BR
CITY ATTy NEY 01.)-)
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed 'by the City Attorney, includingbut 'not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission..
City of Miami
Page 3 of 3 File Id: 11-01022 (Version: 11 Printed On: 10/25/2011
FUND TITLE: Urban Area Security Initiative (UASI)
Grant Program FY 2010
RESOURCES:
Department of Homeland Security (DHS) $10,708,461.00
directly to the State of Florida Division
of Emergency Management (FDEM)
APPROPRIATIONS: $10,708,461.00
Date: 9/30/2011
AGENDA ITEM SUMMARY FORM
FILE ID: /// —0 /O ZZ
Requesting Department: Fire -Rescue
Commission 1YleetingDate: /nip (1 District Impacted: ALL
Type:
Resolution n Ordinance n Emergency Ordinance 1 Discussion Item
❑ Other
Law Department
Matter ID No.
11-1935
Subject: Urban Area Security Initiative ("UASI") Grant Program FY 2010 & Memoranda of
Agreements ("MOA's")
Purpose of Item:
Resolution toestablish a Special Revenue. Project .entitled: "The Urban Area Security Initiative
("UASI") Grant Program FY 2010"; appropriating funds in the amount of $10,708,461.00, received
from the U.S. Department of Homeland .Security ("USDHS"), passed directly through the State of
Florida Division of Emergency .Management and authorizing the City Manager to execute
Memoranda of Agreements with contiguous partners (Miami -Dade and Monroe Counties, the Cities
of Hialeah, Miami Beach; Coral Gables and the Village of Key Biscayne); setting forth their
responsibilities in connection with the support of the UASI Project administered by the City of
Miami, Department of Fire -Rescue.
Background Information:
(ATTACHMENT)
Budget Impact Analysis
1
NO Is this item related to revenue? .
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
.Special Revenue Account No: UASI Grant Project
CIP .Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement,Iion•s?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
_ CIP
If using or receiv,
Grants
Purchasing
Chief
$0.00
$0.00
$10,708.461.00 (reimbursable grant funds)
Final Approvals
(SIGN AND SATE) �i�
Bud a ►`►..
_ ,.. Risk Management
MI
Dept. Directory WI
City Manager /!:
Background l<nforin2Lon:;,(continner7)
The United States `Department of'Homeland 'Security, 'through the State of• Florida Division of
Emergency Management ("DEM"), has sub -granted the Urban Area Security Initiative ("UASI")
Grant Program FY 2010 to the City of Miami and its contiguous counties in the amount of
$10,708,461.00.. This program targets homeland security funding to "high threat" urban areas in order
to prevent, respond, and recover from threats or acts of terrorism and other disasters of natural or
man-made origin.
These funds will be used, as stipulated by the grant, for the purchase of specialized equipment,
exercise, training, administrative services and development of the Urban Area Homeland Security
Strategy, and other planning activities needed to ensure a successful program.
It is now appropriate to accept said grant award, establish a Special Revenue Project, and appropriate
said grant award therein.
In addition, the City Commission authorizes the City Manager to execute Memorandum of
Agreements ("MOA's") with contiguous partners (Miami -Dade and Monroe Counties, the Cities of
Hialeah, Miami Beach, Coral Gables and the Village of Key Biscayne), setting forth the parties'
responsibilities in connection with the development and support of the UASI Program 2010 which is
administered by the City of Miami, Department of Fire -Rescue.