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HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM FILE ID: lO� — bb139 Date: 1 / 31 / 2012 Requesting Department: Planning Commission Meeting Date: 3 / / 2012 District Impacted: All Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other Subject: Court Reporting Services Purpose of Item: Law Department Matter ID No. The nature of this item is to establish a term contract for court reporting services, with Kresse &, Associates, LLC (primary) and Dov`mtown Reporting, LLC (secondary), the lowest responsive and responsible bidders, for an initial contractual period of two (2) years with options for renewal for three (3) additional one-year periods, on an as needed, when needed contractual basis, under IFB No 291252. Allocating funds from the various sources of funds from the user depaitiuents and agencies, authorizing said services as needed, subject to availability of funds and budgetary approval at the time of need. Background Information: The City of Miami has a need for court reporting services. On December 29, 2011, the Purchasing Department issued an Invitation for Bid (IFB No. 291252). As required by the Procurement Code, the IFB was advertised and issued online. On January 27, 2012, at the bid opening, four (4) bids were submitted and tabulated. The Purchasing Department is recommending award to the lowest responsive and 'responsible bidders per bid specifications. The estimated annual contract amount is S50,000. Budget Impact Analysis NO Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. .. , General Account No: As required by Department Special Revenue Account No: CIP Project No: NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Stari Up Capital Cost: Maintenance Cost: Total Fiscal Impact: CIP if -using or recei� mA capiial funds; _ Purchasing Chief .(4.(7LeZ- Final Approvals (SIGN AND DATE) Budget Risk Management Dept. Director.-, City Manager Page 1 of )