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HomeMy WebLinkAboutAddendums No. #1 - #5I ICENNETH ROBERTSON JOFINNY MARTINEZ, P.E Chief Procurement Officer City Manager Au. .u„ r yr >co:1r j o ADDENDUM NO.. 5 1FB No. 291252 February 21, 2012 Court Reporting Services 70; ALL RESPONDENTS: 'The 'following changes, additions, clarifications, and deletions amend the 1FB documents .of the above ' captioned 1FB, and shall become an integral .part bf the .Contract Documents. Words and/or figuresstricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now' in effect and remain unchanged. Please note the contents herein and reflect came on the documents :you have on: hand. -Section.1.7, ATTORNEY'S FEES, has been modified as follows: In connection with any litigation, mediation and arbitration.. arising out of this .Contract, the each prevailing party.shall bear their own be entitled to recover ito Goetz and roaconablc.attorney's fees through and including appellate litigation and any post -judgment proceedings. Section 1.43, INDEMNIFICATI.ON,has been modified as follows: Contractor shall indemnity , hold harmless.and defend the City, its officials, officers, agents, directors, and employees, from liabilities, damages, losses, and costs, including,: but not limited to reasonable attomey's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance of this Contract and will indemnify, hold harmless and defend the :City, its officials, officers, agents, directors and .employees against, any civil actions, statutory or similar claims, injuries or damages arising or resulting from the permitted work, even if it is alleged that the City, its officials.and/or employees were negligent, unles, ouch injuries or damages are City, itc ... These indemnifications shall survivethe term of this Contract In the event that any action or proceeding is brought against City by reason of any such claim or demand, Contractor shall, _ upon written notice from City, resist and defend such:action or proceeding by counsel satisfactory to City. The Contractor and agrees that any insurance.protection required by this Contract or otherwise'provided:by Contractor shall in no way limit the responsibility to indemnify, keep and save tiartniess and'defend'tiid'City `or its officers, employees, agents and instrumentalities as herein provided. Addendum No..5 IFB291252 Section 2.1, PURPOSE, has been modified as follows: The purpose of this:Solicitation is to establish a ..contract, for Court Reporting Services, as specified herein, from a source(s) :of supply that will give prompt and efficient service fully compliant with the terms, conditions and stipulations of the solicitation. This Solicitation and Contract excludes court reporting services engaged retained or otherwise used by the Office of the Miami City Attomey (Law Department). ALL OTHER TERMS AND CONDITIONS OF THE 1FB REMAIN THE SAME. Kenneth Robertson Director/Chief Procurement Officer. KR:yc -Cc:-Bid File Please, acknowledge receipt and acceptance of .this addendum by signing below and returning via .email to Ms. Yadissa f Calderon at yZalderon(a?miamigov.com. Signature: Print Name: ii�+h Date: 1 Page 2 ILENNETH ROBERTSON Chief Procurement Officer JOHNNY .1vIARTINEZ, P.E Cite iv]nnaeer ADDENDUM NO. 5 IFB No..291252 February 21, 2012„ Court Reporting Services "TO: ALL RESPONDENTS: The following changes, :additions, clarifications, :and deletions amend the 'IFB documents .of the above captioned AFB, and shall become an integral :part of the Contract,Documents. Words and/or figures stricken through shall be deleted. Underscored words :and/or figures shall 'be :added. The remaining provisions are .now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. • Section 1.:7, ATTORNEY'S.FEES, has been modified as.follows: In connection with any litigation, mediation and arbitration:arising out of ths Contract, the each prevailing .party .shalt bear their own be cititicd.to 1iecovc7 cD7,tc.aDd rcaccnablc attorneys fees through and including_appellatte litigation and any,post.judgment proceedings. Section 1.43; INDEMNIFICATION, has been ° modified.as:follows: Contractor shall indemnify ,holdharmless and:defend the:City, its officials, oficers,:agents, directors,.and employees, from liabilities, damages, losses, :and costs, Including, but not limited to reasonable :attorneys fees, to the extent caused. by the negligence, recklessnessor intentional wrongful misconduct.of Contractor and persons employed .or utilized by Contractor:in.the. performance Of .this Contract and will indemnify, hold harmless .and defend the City,:its officials,. officers, agents, directors and:employees against, any:civil actions, statutory orssimilar claims, injuries nor damages.arising or resulting -from the.perrnitted :work, even if .it is alleged that the City:its officialsand/or employees were negligent, unless c ch— rles .c'aTager; are �ilti tely:pr-oven to be the rccult of grassy ncg[ gcnt:o' willful acts or.orriicsia;'_. or the par:of the oft;ciolc and-ler-ermpleyeee.. These indemnifications shall.survive the term of this Contract .In.the event that any actionor proceeding is.brought against City by reason of any such claim or demand, Contractor shall, upon written notice from City„ resist and .defend such action or proceeding -by -counsel satisfactory to City. The Contractor expressly understands and agrees that.any insurance: protection required .by this Contract or otherwise provided by Contractor shall in no way limit the responsibility to indemnify, keep and save r'iiarrrrles's'and defend the Cityor its officers, employees, agents and instrumentalities as herein provided. IFB291252 AddendumNo. 5 Section 2.1, PURPOSE, has been mortified as follows: The purpose of this -Solicitation is to establish a contract, .for Court Reporting Services, as specified herein, from a.source(s) of supply:that will give prompt and efficient service fully compliant with the terms, conditions and stipulations of the solicitation. This Solicitation and Contract excludes court renortina .services engaged retained or otherwise used by the Office of the Miami City Attornev (Law Department). ALL OTHER TERMS AND CONDITIONS OF THE iFE REMAIN THE SAME. Sincerely, ��tilrc.�G Kenneth Robertson DirectorlChief Procurement Officer KR;yc Cc: Bid File Please: acknowledge receipt and acceptance.of this addendum .by:signing below.and returning via -email .to Ms. YadissaCalderon .at Vcalderon a( ..miarniaov.com. .. _. Print Name: AD.at..: Page 2 Iitg of [iatni 1<ENNETI-I RC)BERTSON J0I-INN1' MARTINEL, I'.E Chief Procurement Officer City Manage ADDENDUM NO. 4 IFB No. 291252 January 23, 2012 Court Reporting Services TO: ALL PROSPECTIVE PROPOSERS: The following changes, additions, clarifications, and deletions amend the IFB documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. The IFB closing date and time has been extended to Friday, January 27, 2012 at 1:00 P.M, in order to respond to a question that was submitted by a Prospective Bidder. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely, Kenneth Robertson Director/Chief Procurement Officer C: copy file K E,NNETI-I ROBERTSON Chief Procurement wile -el. .IC)FJNNY MAR"1-INEZ, Iylanaeer ADDENDUM NO. 3 IFB No. 291252 January 20, 2012 Court Reporting Services TO: ALL PROSPECTIVE PROPOSERS: The following changes, additions, clarifications, and deletions amend the IFB documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. The following line in the Header Attributes/ "Certifications" section of the IFB document has been revised to indentify the required certification and reads as follows: Have you included a copy of the State of Florido your NCRA Court Reporter Certification(s)? Yes or No The Special Conditions, Section 2.8. 5), has been amended as follows: 2.8 BIDDERS MINIMUM QUALIFICATION 5) Bidder must have a minimum of five (5) National Court Reporters Association (NCRA) State Certified Court Reporters on staff to ensure adequate coverage for all of the City Departments utilizing this service; ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely, 1/ fie& Kenneth Robertson Director/Chief Procurement Officer C: copy file NCKA Certifications - Certification & lraining - 1N UKA l' as"G 1 111 1 Torre > Certification & Training > NCRA Certifications Certification 8: Training NCRA Certifications NCRA certifications have set the standard for excellence since 1935. That year, NCRA's first certification program was established to individually recognize the competence of court reporters. In the first year 27 reporters passed the first exam, establishing themselves as "Certified Professionals," • or CPs. Since then, NCRA's certification programs have become perhaps your most valuable membership benefit. The certification program now has three tiers of achievement and proudly claims nearly 11,000 Registered Professional Reporters (RPRs), the updated equivalent of the CP. Over 2,100 reporters have earned the next level of certification, the Registered Merit Reporter (RMR), and over 450 have become Registered Diplomate Reporters (RDRs). in addition, there are over 2,350 Certified Realtime Reporters (CRR), 289 Certified Broadcast Captioners (CBC) and 228 Certified Cart Providers (CCP). For testing dates, location, costs, etc., please visit the Certification Test Center. For more information on these programs follow the links below: Registered Professional Reporter (RPR) Registered Merit Reporter (RMR) Registered Diplomate Reporter (RDR) Over the years, NCRA has established seven more certification programs: Certified Realtime Reporter (CRR) Certified Broadcast Captioner (CBC) Certified CART Provider (CCP) . Certified Legal Video Specialist (CLVS) Certified Reporting Instructor (CRI) Master Certified Reporting instructor (MCRI) Certified Program Evaluator (CPE) • All of these programs recognize expertise in new and expanding reporter markets: loin NCRA I Advertising & Sponsorship I Privacy Policy 1 Site Map 8224 Old Courthouse Road Vienna, Virginia 22182 1 800/272-6272 (0 National Court Reporters Association 2011 • http //wv :ricra`o g/Certifications/content.cfm?ItemNumber=8657&navIteinNumber=516 1/20/2012 KFNNF:'1'1-1 ROBER"FSON C'hicf l.'r11Curerne 11 OiJ rr Stu JOHNNY MARTINEZ, P.E (oily ivta ag r ADDENDUM NO. 2 IFB No. 291252 January 17, 2012 Court Reporting Services TO: ALL PROSPECTIVE PROPOSERS: The following changes, additions, clarifications, and deletions amend the IFB documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. The IFB closing date and time has been extended to Monday, January 23, 2012 at 1:00 P.M, in order to respond to a question that was submitted by a Prospective Bidder. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely, Kenneth Robertson Director/Chief Procurement Officer C: copy file kgi MT I<LNNETI-I ROBERTSON IQI-INN\' MARTINI;/; P.1 Chief' Procurement Officer City Manaeer ADDENDUM NO. 1 IFB No. 291252 January 11, 2012 Court Reporting Services TO: ALL PROSPECTIVE PROPOSERS: The following changes, additions; clarifications,• and deletions -amend the IFB documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. The following line in the Header Attributes/ "Certifications" section of the IFB document has been revised to. read as follows: Have you included a copy of the State of Florida Court Reporter Certification(s)? Yes or No The following line in the Header Attributes/."Certifications" section of the IFB document has been deleted: The following are the City's responses to questions received from prospective bidders: Q1. Is there any preference given to Miami -Dade based companies? Al. The City of Miami has a Local Preference Ordinance that applies to this solicitation. Please refer to Section 1.49 of the IFB. Q2. How is the "Service Total Contract Amount" referenced at the top of page 4 calculated? A2. This Certification Statement is not applicable to this solicitation and has been deleted. Q3. What is the "State of Florida Certification" referenced at the bottom of page 4? A3: This Certification Statement refers to the required Court Reporters State of Florida Certification, pursuant to Section 2.8 Bidders Minimum Qualifications. thebid to• be submitted online 'dr are we to deliver.a hard -copy to your attention in a sealed envelope? A4.-Responses shall be submitted either electronically or in hardcopy format to the City Clerk's Office. Please refer to Section 1.79 in the General Terms and Conditions section. Addendum No. I IFB291252 Q5. Are we permitted to include a Quality Statement about our firm to show our qualifications? A5. Yes. However, " award of this contract will be made to the two (2) lowest responsible and responsive bidders who bid on all items and whose bid(s) is the lowest when all items are added in the aggregate. Bidders must bid on all'items. The City shall select two (2) vendors, with the lowest deemed the "primary vendor" and the next lowest the "secondary vendor", in the order of lowest prices provided to the City. Should the "primary vendor" not be able to provide the item at the time needed, the City has the option to select the next lowest "secondary vendor" to fulfill the order." Please refer to Sections 2.7 Method of Award, 2.8 Bidders Minimum Qualifications, 1.28 Determination of Responsiveness and 1.34 Evaluation of Responses of the IFB document. ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. Sincerely, . Kenneth Robertson Director/Chief Procurement Officer Page 2