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HomeMy WebLinkAboutExhibit A SUBTHIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Are TO: Arthur Noriega V City Manager (NAM (aldtx . FROM: Annie Perez, CPPO Director/Chief Procurement Officer DATE: May 29, 2024 SUBJECT: Sole Source for AT&T Enterprises, LLC REFERENCES: Sole Source No. 22-23-002 Market Research was conducted to determine whether AT&T Enterprises, LLC ("AT&T"), located at 11750 US Highway 1, North Palm Beach, FL 33408 is the sole source provider for the sourcing, installation, integration, and maintenance of the Kovacorp Recording Solutions Corp's ("KOVA") Recording System ("Recording System"). KOVA's business address is 102 East Bay Ave., Manahawkin, NJ 08050. Market research and discussions with AT&T were conducted to determine the options available to the City. The purchase of an entirely new Emergency 911 System is cost prohibitive as it would entail replacing all of the component systems. Moreover, replacing the Emergency 911 System would require parallel services during a minimum six (6) month installation period and would serve to terminate the City's existing software licenses and benefits with KOVA. Research was also conducted to determine whether another manufacturer could offer a Recording System compatible with the City's current system. However, due to the size and complexity of the City's Emergency 911 system, KOVA 's Recording System best suits the City's needs. Therefore, not using KOVA's Recording System would deprive the City of unique and specialized equipment that is unlikely to be obtained from any other source. Even if KOVA's Recording System was purchased separately, AT&T will not install and integrate KOVA's equipment unless they are the source of the purchase. The reason AT&T insists on buying KOVA's Recording System is threefold: (1) to avoid liability with any third parties (e.g., KOVA, end -users, etc.); (2) to insure all components integrate and interface correctly, and; (3) to make AT&T's services a "turn -key" solution with all responsibility vested in AT&T. Thus, KOVA's Recording System must be sourced, purchased, installed, and maintained exclusively by AT&T. The City's Emergency 911 System is owned and housed in AT&T's data centers along with the City's VIPER recorders. Per AT&T policy, no one is allowed into its facilities except for trained AT&T employees due to liability issues. In other words, AT&T cannot not allow a third -party technician into its facilities because AT&T does not have contracts with such vendors. As a result, the compatibility of KOVA's equipment and its integration with AT&T's equipment permits only one reasonable source of supply. Finally, the City has used AT&T's Emergency 911 System since 2013 and all of the City's history is embedded in the current equipment. This history is relevant to 911 services and needs to be available to the Police at all times. AT&T's equipment can only be replaced with compatible equipment to access the logs and files created by the existing system. Thus, the need for 0. ^!�t 1 T f�l 16138 Exhibit A -SUB THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. compatible equipment to access the Emergency 911 System's history permits one reasonable source of supply, which is AT&T. Accordingly, pursuant to Section 18-92 (a) (1) & (3) of the Code of the City of Miami, it is recommended that the requirements for competitive bidding be waived, and the following sole source findings be approved: AT&T is the sole source provider for the sourcing, installation, integration, and maintenance of KOVA's Recording System, for Police, allocating funds from the Police General Fund and other sources of funds, subject to the availability of funds and budgetary approval at the time of need. APPROVED BY: `""� DATE: �"`?d0 July 7, 2024 12:29:43 EDT a Arthur Noriega V City Manager "4- rn CJ'' 4..✓ r fJ n ;- CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Arthur Noriega V City Manager FROM: Annie Perez, CPPO Director/Chief Procurement Officer SUBSTITUTED DATE: May 29, 2024 SUBJECT Sole Source for AT&T Enterprises, LLC REFERENCES: Sole Source No.-23-002 Market Research was conducted to determine whether AT&T Enterprises, LC ("AT&T"), located at 11750 US Highway 1, North Palm Beach, FL 33408 is the sole so ce provider for the sourcing, installation, integration, and maintenance of the Kovacorp Reco . ing Solutions Corp's ("KOVA") Recording System ("Recording System"). KOVA's busines ddress is 102 East Bay Ave., Manahawkin, NJ 08050. Market research and discussions with AT&T were conducted to de - rmine the options available to the City. The purchase of an entirely new Emergency 911 Sys is cost prohibitive as it would entail replacing all of the component systems. Moreover, re ► acing the Emergency 911 System would require parallel services during a minimum six (6) onth installation period and would serve to terminate the City's existing software licenses a . benefits with KOVA. Research was also conducted to determine whether a► other manufacturer could offer a Recording System compatible with the City's current system owever, due to the size and complexity of the City's Emergency 911 system, KOVA 's ' ecording System best suits the City's needs. Therefore, not using KOVA's Recording Syste would deprive the City of unique and specialized equipment that is unlikely to be obtained fro any other source. Even if KOVA's Recording System was .urchased separately, AT&T will not install and integrate KOVA's equipment unless they are e source of the purchase. The reason AT&T insists on buying KOVA's Recording Syste threefold: (1) to avoid liability with any third parties (e.g., KOVA, end -users, etc.); (2) to in re all components integrate and interface correctly, and; (3) to make AT&T's services a "tu ' ey" solution with all responsibility vested in AT&T. Thus, KOVA's Recording System ► st be sourced, purchased, installed, and maintained exclusively by AT&T. The City's Emergency ' 11 System is owned and housed in AT&T's data centers along with the City's VIPER record rs. Per AT&T policy, no one is allowed into its facilities except for trained AT&T employee due to liability issues. In other words, AT&T cannot not allow a third -party technician into i facilities because AT&T does not have contracts with such vendors. As a result, the compatibi ' of KOVA's equipment and its integration with AT&T's equipment permits only one reason. , e source of supply. Finally e City has used AT&T's Emergency 911 System since 2013 and all of the City's history is e . edded in the current equipment. This history is relevant to 911 services and needs to be ay.' able to the Police at all times. AT&T's equipment can only be replaced with compatible uipment to access the logs and files created by the existing system. Thus, the need for SUBSTITUTED compatible equipment to access the Emergency 911 System's history permits one reasonable source of supply, which is AT&T. Accordingly, pursuant to Section 18-92 (a) (1) & (3) of the Code of the City of Miami, it is recommended that the requirements for competitive bidding be waived, and the following so source findings be approved: AT&T is the sole source provider for the sourcing, installat .n, integration, and maintenance of KOVA's Recording System, for Police, allocating funds fro . the Police General Fund and other sources of funds, subject to the availability of funds and b getary approval at the time of need. APPROVED BY: DATE: Arthur Noriega V City Manager