HomeMy WebLinkAboutR-24-0262City of Miami
Resolution R-24-0262
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 16138 Final Action Date: 7/11/2024
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION
18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED
("CITY CODE"); AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING,
CONFIRMING, AND APPROVING THE CITY MANAGER'S
RECOMMENDATION AND WRITTEN FINDING OF A SOLE SOURCE,
ATTACHED AND INCORPORATED AS EXHIBIT "A"; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT
BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI
("CITY"); AUTHORIZING THE PURCHASE OF A RECORDING SYSTEM
PRODUCED BY KOVACORP RECORDING SOLUTIONS CORP. ("KOVA"), TO
BE PROVIDED BY AT&T ENTERPRISES, LLC ("AT&T"), FOR THE MIAMI
POLICE DEPARTMENT ("POLICE"), ON AN AS NEEDED BASIS, FOR A
PERIOD OF FIVE (5) YEARS, THEREAFTER RENEWABLE ANNUALLY,
SUBJECT TO AN ANNUAL SOLE SOURCE FINDING BY THE CHIEF
PROCUREMENT OFFICER, AND APPROVAL OF THE SAME BY THE CITY
MANAGER; ALLOCATING FUNDS FROM POLICE'S GENERAL ACCOUNT OR
OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS
AND BUDGET APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS,
INCLUDING ANY AGREEMENT, AMENDMENTS, RENEWALS, AND
EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, PRIOR
BUDGETARY APPROVAL, AND COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CITY CODE, INCLUDING THE CITY OF MIAMI'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, ALL FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS, AS MAY BE
NECESSARY FOR SAID PURPOSE; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Miami ("City") requires the sourcing, installation, integration, and
maintenance of a recording system for its Emergency 911 System; and
WHEREAS, the current recording system used by the Miami Police Department
("Police") as part of its AT&T E911 Computer Aided Dispatch ("CAD") System, purchased in
2013, has reached end of life, no longer functions reliably, and must be replaced; and
WHEREAS, the current recording system was manufactured by KOVA Recording
Solutions Corp. ("KOVA") and provided by AT&T Enterprises, LLC ("AT&T") ("Recording
System") as part of Police's CAD system; and
City of Miami Page 1 of 3 File ID: 16138 (Revision: A) Printed On: 10/3/2024
File ID: 16138 Enactment Number: R-24-0262
WHEREAS, any new or upgraded components of the CAD system must be compatible
with existing equipment to access historic files and logs; and
WHEREAS, market research and discussions have determined that AT&T is the sole
source provider for KOVA's Recording System;
WHEREAS, KOVA's Recording System is a unique and specialized item that is unlikely
to be obtained from any other source, and as a component of Police's existing CAD system, the
Recording System must be sourced, purchased, installed, and maintained exclusively by AT&T;
and
WHEREAS, the purchase of a new Recording System would be cost prohibitive, as it
would necessitate replacing all component systems and require parallel services during a
minimum six-month installation period; and
WHEREAS, replacing the Recording System would terminate the City's existing software
licenses and benefits with KOVA, creating additional financial and operational burdens; and
WHEREAS, research indicates that no other manufacturer can provide a recording
system compatible with the City's current Emergency 911 System due to its size and
complexity; and
WHEREAS, AT&T will only install and integrate KOVA's equipment if sourced directly
from AT&T to avoid liability, ensure proper integration with the system, and provide a turnkey
Emergency 911 solution; and
WHEREAS, AT&T's policy restricts access to its data centers, where the City's
Emergency 911 System is housed, to trained AT&T employees and approved contractors, such
as KOVA, further necessitating the sole source contract; and
WHEREAS, the City has used AT&T's Emergency 911 System since 2013, and all
relevant history and data are embedded in the current equipment, which requires compatible
components for continued access; and
WHEREAS, pursuant to Section 18-92 (a) (1) & (3) of the Code of the City of Miami, as
amended ("City Code"), the City Commission approves, ratifies, and confirms the City
Manager's finding that only one reasonable source of supply exists and waives the requirement
for competitive sealed bidding;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City
Code, after an advertised public hearing, the City Manager's finding of a sole source, attached
and incorporated as Exhibit "A," waiving the requirements for competitive sealed bidding as not
being practicable and authorizing the purchase of KOVA's Recording System, from AT&T for
Police, on an as needed basis, for a period of five (5) years, thereafter renewable annually,
subject to an annual sole source finding by the CPO and approval of the same by the City
Manager, is hereby ratified, approved, and confirmed.
City of Miami Page 2 of 3 File ID: 16138 (Revision: A) Printed on: 10/3/2024
File ID: 16138 Enactment Number: R-24-0262
Section 3. Funds to be allocated from Police's general account number or other funding
sources, subject to the availability of funds and budget approval at the time of need.
Section 4. The City Manager is authorized to negotiate and execute all other
documents, including an agreement, any amendments, renewals, and extensions, subject to
allocations, appropriations, prior budgetary approval, and compliance with applicable provisions
of the City Code, including the City of Miami's ("City") Procurement Ordinance, Anti -deficiency
Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in forms
acceptable to the City Attorney, and in compliance with applicable regulations, as may be
necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
rge Wyy•ng III, C y ttor -y 10/2/2024
1 This Resolution shall become effective as specified herein unless vetoed by the Mayor does within (10)
days of the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission or upon the effective date stated herein,
whichever is later.
City of Miami Page 3 of 3 File ID: 16138 (Revision: A) Printed on: 10/3/2024