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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 12-00265 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY
A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGERS EMERGENCY FINDING, THAT IT IS MOST
ADVANTAGEOUS FOR THE CITY OF MIAMI TO WAIVE COMPETITIVE SEALED
BIDDING PROCEDURES, PURSUANT TO SECTION 18-90 AND 18-85 OF THE
CODE OF THE CITY OF MIAMI, FLORIDA; APPROVING THE USE OF
COMPETITIVE NEGOTIATIONS, FOR THE PURPOSES OF NEGOTIATING AN
AGREEMENT TO ESTABLISH, OPERATE AND ADMINISTER THE DOT MIAMI
TOP-LEVEL DOMAIN, FOR THE DEPARTMENT OF INFORMATION
TECHNOLOGY; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT, IN ACCORDANCE WITH THE
ATTACHED TERM SHEET AND IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, WITH MINDS AND MACHINES, LLC, FOR AN INITIAL FIVE (5) YEAR
TERM, WITH TWO (2) FIVE-YEAR OPTIONS TO RENEW, AS STATED HEREIN.
WHEREAS, the City Manager's written finding of a valid emergency, attached and
incorporated, references that it is in the best interest of the City of Miami ("City") to waive competitive
sealed bidding procedures and the use of a competitive negotiations method; as stipulated in Sections
18-85 and 18-90 of the Code of the City of Miami, Florida as amended ("City Code"); and
WHEREAS, the Purchasing Department issued Informal Request for Proposals ("RFP") No.
291270 for the purpose of soliciting qualified firms and to negotiate a Professional Services Agreement
("PSA") to Establish, Operate and Administer the dot Miami Top -Level Domain; and
WHEREAS, one (1) firm submitted a response to the RFP; and
WHEREAS, an Evaluation Committee ("Committee") met on March 5, 2012, to review and
evaluate the one (1) proposal received based on the Proposer's Overall Qualifications and Experience;
Technical and Operational Capacity; Experience and Approach to dot Miami; Financial Proposal; and
Other Questions; and
WHEREAS, the Committee recommended that the City Manager negotiate and execute an
PSA with the firm of Minds and Machines, LLC; and
WHEREAS, the City Manager concurs with the Committee's recommendation and requests
authorization to negotiate and execute a PSA, in accordance with the attached Term Sheet and in a
form acceptable to the City Attorney;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the preamble to this Resolution are adopted
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File Id: 12-00265 (Version: l) Printed On: 3/7/2012
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File Number. 12-00265
by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, the City Manager's emergency finding that
it is most advantageous for the City to waive competitive sealed bidding procedures, pursuant to
sections 18-85 and 18-90 of the City Code, is ratified, approved and confirmed, and the use of
competitive negotiations, for the purposes of entering into an agreement to Establish, Operate and
Administer the dot Miami Top -Level Domain for the Department of Information Technology is approved .
Section 3. The City Manager is authorized{1} to execute a PSA, in accordance with the
attached Term Sheet and in a form acceptable to the City Attorney, with Minds and Machines, LLC, for
an initial five (5) year term, with two (2) five-year options to renew.
Section 4. Pending execution of the PSA by both parties and in consideration of the
time -sensitive April 12, 2012, ICANN application deadline, Minds and Machines, LLC, is authorized to
begin working on the City's application immediately.
Section 5. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESe
JULIE O. BRU
CITY ATTORNEY
Footnotes:
{1}The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miand
Page 1 of 1 File Id: 11-00165 (Version: 1) Printed On: 3/7/2011