HomeMy WebLinkAboutAgenda Item Summary FormDate: 3/7/2012
AGENDA ITEM SUMMARY FORM
FILE ID:
Requesting Department: information Technology
Commission Meeting Date: 3/8/201.2
Type: Resolution
P Other
Ordinance
District Impacted: All
Emergency Ordinance Discussion Item
Law Department
Matter ID No.
Subject: A Resolution ratifying. confirming and approving the City Managers written finding of an emergency,
waving competitive sealed bidding procedures and the use of a competitive negotiations method to Establish.
Operate and Administer the dot Miami Top -Level Domain for the City of Miami.
Purpose of Item:
It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a four -fifths
(4/5ths) affirmative vote, ratifying, confirming, and approving the City Manager's written finding of an
emergency, waving competitive sealed bidding procedilres and the use of a competitive negotiations method as
stipulated in Section 18-90 and 18-85 of the City of Miami Code, authorizing the City Manager to negotiate
and execute a Professional Services Agreement, in accordance with the attached Term Sheet and in a form
acceptable to the City Attorney, with Minds and Machines, LLC, to Establish, Operate and Administer the dot
Miami Top -Level Domain for the City of Miami, pursuant to Informal Request for Proposals No. 291270, for a
period of five (5) years with options to renew for two (2) additional five (5) year periods.
Background Information:
Please see attached.
Budget Impact Analysis
YES Is this item related to revenue?
NO Is this item au expenditure? If so, please identify funding source below.
ci7,75g;i
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
lEusing,or receiving
Grants
Purchasin
pi
and
Final Approvals
(SIGN AND DATE)
Budget
Risk Managem
Directo
Chief City Mana
UBMTEt NTO THE
1,3 K4'; RE - D FOR,
Fr
(2- o02695 - 5,er (11a. rj rortrn
On January 12, 2012, the Internet Corporation for Assigned Names and Numbers (ICANN) began
accepting applications for new global top-level domains (gTLDs). Operating a global top-level domain
presents a significant opportunity and a recurring revenue source for the City of Miami. The ICANN's
deadline for gTLD applications is April 12, 2012. On January 26, 2012, the Miami City Commission
instructed the Infoiniation Technology and Purchasing Departments to issue an expedited informal RFP
process to select a qualified internet registry services provider to establish, operate and administer the
dot Miami top-level domain for the City of Miami. This RFP was not advertised in a newspaper of
general circulation as required by Section 18-85(d) of the City of Miami Procurement Code. Doing so
would have made it impossible to bring a formal award recommendation for approval by the City
Commission in advance of ICANN's April 12, 2012, application deadline.
The Administration finds and determines that it is in the best interest of the City to waive competitive
sealed bidding procedures and to utilize competitive negotiations in order to secure the services of a
qualified internet registry services provider to establish, operate and administer the dot Miami top-level
domain for the City of Miami.
An informal competitive negotiations process was utilized to solicit qualified films and to negotiate an
agreement. One firm submitted a proposal in response to informal Request for Proposals (RFP) 291270
:to Establish, Operate and Administer the dot Miami Top -Level Domain. An Evaluation Committee
appointed by the City Manager met on Monday, March 5, 2012, and ranked Minds and Machines, LLC,
as the most qualified firm for the project. Subsequently, Minds and Machines, LLC, was engaged in
contract negotiations in order to finalize an agreement that is the most advantageous for the City based
on a combination of the Proposer's Overall Qualifications and Experience; Technical and Operational
Capacity; Experience and Approach to dot Miami; Financial Proposal; and Other Questions. It is
respectfully recommended that the City Commission adopt the attached Resolution by a 415th affirmative
vote, ratifying, approving and confirming this Emergency Finding. Thank you.
Submitted into the public
record in connection with
items NA.3 on 03-08-12
Priscilla A. Thompson
City Clerk
Page 2 of 2