HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: t G - bd i `/
Date: 1 /30/ 12
Commission Meeting Date: 3/8/12
Requesting Department: CIP
District(s) Impacted: All
Type: RI Resolution ❑ Ordinance ❑ Emergency Ordinance n Discussion Item
Law Department
Matter ID No.
Other
Subject: Resolution to exercise the City's third option to renew the Professional Services Agreement with
Atkins North America, Inc. f/k/a Post Buckley Schuh & Jernigan, Inc., for the provision of Capital
Program Support Services.
Purpose of Item:
To authorize the City's third option to renew the Professional Services Agreement (Agreement) with Atkins
North America, Inc. f/k/a Post Buckley Schuh & Jernigan, Inc. (Atkins), for an additional one (1) year period,
for the provision of Capital Program Support Services for the multi -year Capital Improvements Plan.
Extension of this agreement is essential for continuity of ongoing services to support Capital Improvement
projects underway. This Resolution further authorizes an increase to the Agreement, in an amount not to
exceed $650,000 and authorizes the City Manager to execute Amendment No. 2, for said purposes.
Background Information:
On May 6, 2008, pursuant to Resolution No. R-08-0199, the City executed an Agreement with Atkins North
America, Inc. f/k/a Post Buckley Schuh & Jernigan, Inc. (Atkins), for the provision of Capital Program
Support Services, for a two (2) year period with the option to renew for three (3) additional one (1) year
periods. The authorized maximum compensation limit per year was $2,527,943, for a total capacity of
$5,055,886 for the two year period. $3,021,788 of this capacity was utilized during the initial two (2) year
period.
Pursuant to Resolution No. R-10-0246, adopted June 10, 2010, the City exercised the first option to renew the
Agreement. $780,229 of the remaining available capacity was utilized during the first year renewal period.
Continued...
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: Various
YES Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
CSIGN AND DATE)
CIP N/A Budget N/A
If nts or'recervinQ capital_fugijs/A Risk Management N/A
Grans lv
Purchasing N/A Dept. Director
Chief City Manager_
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Pursuant to Resolution No. R-11-0158, adopted April 14, 2011, the City exercised the second option to renew
the Agreement. It is anticipated that by the close of the second year renewal period, the amount of $1,066,174
of the above capacity will be utilized.
Per Article 2.04-1 of the Compensation section of the Agreement, CIP may utilize the remaining capacity
throughout its appropriately exercised option to renew periods. In anticipation of future assignments under
this agreement, it is necessary to exercise the City's third and last option to renew pursuant to Article 2.02.
The anticipated remaining agreement capacity for future assignments will be $187,695. Said balance is not
sufficient to cover the costs anticipated for future assignments. It is therefore necessary to enter into
Amendment No. 2, increasing the Agreement by $650,000, from $5,055,886 to a final not to exceed amount of
$5,705,886. Funds are to be allocated from various Capital Improvement Projects.
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