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Home My WebLink AboutPre-LegislationCrystal Report Viewer City of Miami Text File Report City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com. File ID: 11-00273 Enactment #: R-11-0158 Version: 1 Type: Resolution Status: Passed Enactment Date: 4/14/11 Introduced: 3/17/11 Controlling Body: Office of the City Clerk A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO EXERCISE THE CITY OF MIAMI'S SECOND OPTION TO RENEW THE PROFESSIONAL SERVICES AGREEMENT, DATED MAY 6, 2008, WITH POST BUCKLEY SCHUH & JERNIGAN, INC., FOR AN ADDITIONAL ONE (1) YEAR PERIOD, FOR THE PROVISION OF CAPITAL PROGRAM SUPPORT SERVICES FOR THE MULTI -YEAR CAPITAL IMPROVEMENTS PLAN. WHEREAS, pursuant to Resolution No. 08-0199, adopted April 10, 2008, the City of Miami ("City") executed a Professional Services Agreement ("Agreement") with Post Buckley Schuh & Jernigan, Inc. ('PBS&J"), for the provision of Capital Program Support Services for an initial two (2) year period with the option to renew for three (3) additional one (1) year periods; and WHEREAS, Resolution No. 08-0199 authorized a maximum compensation limit per year of $2,527,943, for a total expenditure of $5,055,886 for the initial two (2) year period; and WHEREAS, $3,021,788 of this capacity was utilized during the initial two (2) year period; and WHEREAS, pursuant to Resolution No. 10-0246, adopted June 10, 2010, the City exercised the first option to renew the Agreement; and WHEREAS, it is anticipated that by the close of the third year period, the amount of $689,549 of the above capacity will be utilized; and WHEREAS, the anticipated remaining Agreement capacity for future assignments is the amount of $1,344,549; and WHEREAS, pursuant to Article 2.04-1 of the Compensation section of the Agreement, the Department of Capital Improvements Program ("CIP") may utilize the remaining capacity throughout its appropriately exercised option to renew periods authorized by the City Commission under the terms of the. Agreement; and :WHEREAS,.extension of the_Agreement is essential for continuity of ongoing'services to support CIP projects underway; and WHEREAS, services are provided strictly on an as -needed basis as approved -by the CIP Director; and WHEREAS, assignments are funded by project specific funds; and WHEREAS, pursuant to Article 2.02 of the Agreement, the term will be extended for an additional one (1) year for professional services commencing on May 6, 2011 and ending on May 5, 2012; and http://egov.ci.miami.fl.us/LegistarWeb/temp/rep346E.html [ 1 /30/2012 10:36:49 AM] Crystal Report Viewer WHEREAS, said funds are to be allocated from various Capital Improvement Project Accounts; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized { 1 } to exercise the City's second option to renew the Agreement dated May 8, 2008, with PBS&J, for an additional one (1) year period, for the provision of Capital Program Support Services for the Multi -Year Capital Improvement Plan. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2} • http://egov.ci.miami.fl.us/LegistarWeb/temp/rep346E.html[ 1 /30/2012 10:36:49 AM] Crystal Report Viewer Page 1 of 2 City of Miami Text File Report City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File ID: 10-00640 Enactment*: R-10-0246 Version: 1 -Type: Resolution Introduced: 5/17/10 Status: Passed Enactment Date: 6/10/10 Controlling Body: Office of the City Clerk A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO EXERCISE THE CITY OF MIAMI'S FIRST OPTION TO RENEW THE.PROFESSIONAL SERVICES AGREEMENT WITH POST BUCKLEY SCHUH & JERNIGAN, INC., FOR AN ADDITIONAL ONE (1) YEAR PERIOD, INCLUSIVE OF THE ONE -MONTH EXTENSION APPROVED ON MAY 13,2010, FOR THE PROVISION OF CAPITAL PROGRAM SUPPORT SERVICES FOR THE MULTI -YEAR CAPITAL IMPROVEMENTS PLAN. WHEREAS, pursuant to Resolution No. 08-0199, adopted May 6,2008, the City of Miami ("City") executed a Professional Services Agreement with Post Buckley Schuh & Jernigan, Inc. ("PBS&J"), for the provision of Capital Program Support Services for an initial two (2) year period with the option to renew for three (3) additional one (1) year periods (the "Agreement"); and WHEREAS, Resolution No. 08-0199 authorized a maximum compensation Iimit per year of S2,527,943, for a total expenditure of S5,055,886 for the initial two (2) year period; and WHEREAS, S2,359,842 of this expenditure was utilized the first year, and an anticipated S900,000 is expected to be utilized by the close of the second year period; and WHEREAS, the estimated remaining expenditure is S1,796,044; and WHEREAS, extension of the Agreement is essential for continuity of ongoing services to support Capital Improvement Program ("CEP") projects underway; and WHEREAS, services are provided strictly on an as needed basis as approved by the CIP Director; and WHEREAS, assignments are funded by project specific funds; and WHEREAS, pursuant to Article 2.02 of the .Agreement, the term will be extended for an additional one year of services, inclusive of the one month approval granted by the City Commission on May 13, 2010; and WHEREAS, said funds are to be allocated from various Capital Improvement Project Accounts; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. http://egov.ci.miami.fi.us/LegistarWeb/temp/rep733C.html 3/14/2011 Crystal Report Viewer Page 2 of 2 Section 2. The City Manager is authorized {1) to exercise the City's first option to renew the Agreement with PBS&J, for an additional one (1) year period, inclusive of the one month extension approved by the City Commission on May 13,2010, for the provision of Capital Program Support Services. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2} ;; http://egov.ci.miami.fl.us/LegistarWeb/temp/rep733C.htm1 3/14/2011 Crystal Report Viewer City of Miami Text File Report City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File ID: 08-00359 Enactment #: R-08-0199 Version: 2 Type: Resolution Status: Passed Enactment Date: 4/10/08 Introduced: 3/18/08 Controlling Body: Office of the City Clerk A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE TWO SEPARATE AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORMS, WITH POST BUCKLEY SCHUH AND JERNIGAN, INC. ("PBSJ"), AND DMJM HARRIS, INC. ("DMJM"), THE HIGHEST -RANKED FIRMS PURSUANT TO REQUEST FOR PROPOSALS NO. 06-07-034, TO PROVIDE CAPITAL PROGRAM SUPPORT SERVICES FOR THE MULTI -YEAR CAPITAL IMPROVEMENTS PLAN, FOR A TWO (2) YEAR PERIOD, WITH THE OPTION TO EXTEND FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS, UPON FURTHER APPROVAL BY THE CITY COMMISSION, IN THE TOTAL AMOUNT NOT TO EXCEED $5,555,886, CONSISTING OF $5,055,886, FOR THE AGREEMENT WITH PBSJ AND $500,000, FOR THE AGREEMENT WITH DMJM; ALLOCATING SAID FUNDS, FROM VARIOUS CAPITAL PROJECT ACCOUNTS, AS MAY BE ADJUSTED FROM TIME TO TIME BY THE CITY COMMISSION IN THE ANNUAL APPROPRIATIONS/CAPITAL IMPROVEMENTS ORDINANCES. WHEREAS, the Department of Capital Improvements ("CIP") issued a Request for Proposals ("RFP") No. 06-07-034 for the purposes of soliciting competition to develop a short-list of qualified firms for competitive negotiations to provide Capital Program Support Services for the Capital Improvement Program; and WHEREAS, the RFP anticipates awarding up to two (2) separate agreements for Capital Program Support Services, and the highest ranked firm (Prime) is expected to provide all Capital Program Support Services required by the City; and WHEREAS, the City may award a separate agreement to the second -highest ranked firm (Secondary) to assist the City in those instances where the Prime cannot provide the staffing or services required by the City in the time frame required by the City; and WHEREAS, seven (7) firms submitted proposals by the established deadline; and WHEREAS; the Evaluation Committee met on January 9, 2008 and short listed four(4) firms, DMJM Harris, Inc. - ("DMJM"),-Jones Lang LaSalle, -Post Buckley Schuh and Jernigan, Inc. (PBSJ"), and LTRS Southern'Corporation, as the most qualified firms; and !.WHEREAS, thdEvaluation Committee requested that the three short listed firms respond to questions during a forty-five (45) minute question and answer session, conducted with each firm on January 23, 2008; and WHEREAS, based on their responses, the highest ranked firm was PBSJ; and littp://egov.ci.miami.fl.us/LegistarWeb/temp/rep45B8.htm1[4/7/2010 12:38:36 PM] Crystal Report Viewer WHEREAS, the second highest ranked firm was DMJM; and WHEREAS, CIP has negotiated Professional Services Agreements ("Agreement") with PBSJ and DMJM, setting forth the terms and conditions for the work to be provided by said firms; and WHEREAS, the City Manager requests authorization to execute two separate agreements with PBSJ and DMJM, in substantially the attached forms, to provide Capital Program Support Services for the multi -year Capital Improvements Plan; and WHEREAS, the maximum compensation with PBSJ shall not exceed $5,055,886; and WHEREAS, the maximum compensation with DMJM shall not exceed $500,000; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is authorized {1} to execute two separate Agreements, in substantially the attached forms, with PBSJ, and DMJM, the highest -ranked firms pursuant to RFP No. 06-07-034, to provide capital program suppon services for the Multi -Year Capital Improvements Plan, for a two (2) year period, with the option to extend for three (3) additional one (1) year periods, only upon further approval by the City Commission, in an amount not to exceed $5,555,886, with funds allocated in the amount of $5,055,886, for the Agreement with PBSJ and $500,000, for the Agreement with DMJM, from various capital project accounts, as may be adjusted from time to time by the City Commission in the annual Appropriations/Capital Improvements Ordinances. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2} http://egov.ci.miami.fl.us/LegistarWeb/temp/rep45B8.html[4/7/2010 12:38:36 PM]