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Exhibit 1
MEMORANDUM OF AGREEMENT FOR PARTICIPATING MIAMI UASI GRANT 2011 AGENCY This Agreement is entered into this day of , 2012, by and between the City of Miami, a municipal corporation of the State of Florida; (the "Sponsoring Agency") and , (the "Participating Agency"). RECITALS WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing financial assistance to the Miami urban area in the amount $9,356,839 dollars through the Urban Area Security Initiative (UASI) Grant Program 2011; and WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program 2011; and WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2011 and involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and WHEREAS, the 2011 Urban Area has been defined Miami and Ft. Lauderdale collectively and anticipates sub -granting a portion of the UASI funds in accordance with the grant requirements; and WHEREAS, the City Commission, by Resolution No. adopted on - , has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami; and WHEREAS, =the : Sponsoring Agency wishes to work with the participating agencies :through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond to a terrorist threat or act. €.5 R * f /-9 ,-7A Page 1 of 10 follow: NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as I. PURPOSE A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the UASI Grant Program 2011 which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management (FDEM). B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring Agency. II. SCOPE A. The provisions of this Agreement apply to UASI Grant Program 2011 activities to be performed at the request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction. B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring Agency in performing local and state functions. III. DEFINITIONS A. Critical Infrastructure. Any system or asset that if attacked would result in catastrophic Toss of life and/or catastrophic economic Toss management of resources (including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident information and incident resources. Core County. The county within which the core city is geographically .locate e. core city is the City of Miami. Page 2 of 10 C. UASI Grant Program 2011. The UASI Grant Program 2011 reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism. D. National Incident Management System (NIMS). This system will provide a consistent nationwide approach for federal, state, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To provide for interoperability and compatibility among Federal, State, and local capabilities, the NIMS will include a core set of concepts, principles, terminology, and technologies covering the incident command system; multi -agency coordination systems; unified command; training; identification and Urban Area Working Group (UAWG). The State Administrating Agency Point of Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, including the urban area assessment, strategy development, and any direct services that are delivered by the grant. F. UASI Grant Program 2011. This grant is being provided to address the unique equipment, training, planning, and exercise needs of large high threat urban areas, and program activities must involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency. Funding for the UASI Grant Program 2011 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. -The -funding will :provide assistance to build an enhanced and sustainable capacity to =prevent; 'resporid to, and recover from threats or acts of terrorism for the selected urban areas. Page 3 of 10 G. Urban Area: An urban area is limited to .inclusion of jurisdictions contiguous to the core city and county/counties, or with which the core city or county/counties have established formal mutual aid agreements. IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the City of Miami Fire - Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Coordinating with named counties and cities, with the respective State Administrative Agency, and with the FDEM and USDHS. C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an Urban Area Homeland Security Strategy. D. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. E. Developing a comprehensive Urban Area Homeland Security Strategy and submit to the SAA POC. Complying with the requirements or statutory objectives of federal law. G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant application. H 'Following.grant agreement requirements and/or special conditions. Submitting required reports. Page 4 of 10 V. ' • THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire -Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Participating Agencies and any sub -grantees must abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets. C. Submitting monthly budget detail worksheets to the City of Miami on the progress of direct purchases of equipment or services. D. Complying with all UASI Grant Program 2011 requirements. E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Homeland Security Strategy. F. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. G. Assisting the sponsoring agency in development of a comprehensive Urban Area Homeland Security Strategy. H:-Complying with the requirements or statutory objectives of federal law. Page 5 of 10 Ensuring satisfactory progress toward the goals or objectives set forth in the grant application. J. Submitting required reports as prescribed by the Sponsoring Agency. L. Maintaining an equipment inventory of UASI purchased items. VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE: A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely by the Sponsoring Agency. B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State of Florida. C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or time related issues of the Participating Agency personnel. D Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28, Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay invoices in full for equipment, services, and allowable personnel 'costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency. Page 6 of 10 VII. FINANCIAL AGREEMENTS A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of Federal funds during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards and OMB Circular A-133. B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of UASI Grant Program 2011 assistance for audit and examination purposes, provided that, in the opinion of .the Secretary of Homeland Security or the Comptroller General, these documents are related to the receipt or use of such assistance. The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the grant. C. Financial Status Reports are due within 45 days after the end of each calendar quarter. A report must be submitted for every quarter that the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs. D. Submit progress reports to describe progress to date in implementing the grant and its impact on homeland security in the state. E. All financial commitments herein are made subject to the availability of funds and the continued mutual agreements of the parties. Page 7of10 VIII. CONDITIONS, AMENDMENTS, AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all obligations under this Agreement. B. Any provision of this Agreement later found to be in conflict with Federal law or regulation, or invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the Agreement shall remain in full force and effect. C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party. D. This Agreement shall be considered the full and complete agreement between the undersigned parties, and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except for any executory obligations that have not been fulfilled. E. This Agreement will end on April 30, 2014, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures, training and equipment standards as prescribed by the grant. Page 8 of 10 ATTEST: SPONSORING AGENCY THE CITY OF MIAMI, a municipal Corporation of the State of Florida BY: BY: Priscilla A. Thompson Johnny Martinez, P. City Clerk City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: BY: BY: Julie O. Bru City Attorney Calvin Ellis, Director Department of Risk Management Page 9 of 10 ATTEST: Name: Title: PARTICIPATING AGENCY BY: NAME: TITLE: APPROVED AS TO FORM AND CORRECTNESS: Participating Agency Attorney Page l0 of 10 Line Item 2011-1 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale: UASI a n. w w J N N 2011-2 2011-3 2011-4 2611-5 2011-6 2011-7 2011-8 2011-9 Description of Project Emergency Management Planning Coordinator (12 months). This position will assist with the development/revision of citywide emergency management plans such as the CEMP, COG and COOP. Emergency Management Planner (12 months). This position will assist with general planning responsibilities related to the implerhentation of the UASI grant program. Budget Request $160,000.00 Primary Grantee Miami Agency MEM POETE Planning AEL # Equipment Inventory Planner (12 months). This position will be responsible for tracking the equipment purchased under the Miami UASI Grant Program and will draft all EHP forms. Satellite Phone Sustainment Citywide (18 months). This project will sustain the satellite phones that are installed throughout City Departments including police and fire stations which allow all first responders to communicate when primary communication services are down. $80,000.00 $60, 000.00 Miami Miami MEM MEM Planning Planning EOC Sustainmenti, This will pay for on -going information technology costa 'related to the operation of the City of Miami EOC. $23,400.00 Miami MEM Equipment 06CC-03-SATP National Priority Target Capability Strengthen Planning and Citizen Preparedness Capabilities Strengthen Planning and Citizen Preparedness Capabilities Strengthen Planning and Citizen Preparedness Capabilities Strengthen Communications Capabilities Planning Planning Planning Communications Damage Assessment Software Maintenance. This project will allow for rapid field assessment of the structural condition of the; buildings within an effected area post - disaster. Travel. This is costs for staff to attend DHS,and State sponsored grant management/UASI courses/conferences. Ethernet Secured @ Fire College for Redundant Communications'for Miami's First Responders (18 months). This project will continue services for a Metro - Ethernet line that provides fast network connectivity between the City's network and the E911 back up center. Marina CCTV Project. This project will involve the installation of CCTV cameras at various marinas in the City of Miami. $40,000.00 $8,000.00 $30,000.00 Miami Miami Miami MEM MEM MEM Equipment Equipment Planning 04MD-03-DISP; 21 GN-00-INST; 04HW-01-INHW; 06CP-02-BRDG; 14SW-01-PACS 04AP-04-RISK Implement the NIMS/NRF Implement the NIMS/NRF Planning Emergency Operations Center Management Structural Damage Assessment $27,000.00 Miami MEM Equipment 06CC-05-PRTY Implement the NIMS/NRF Planning Planning $100,000.00 Miami MEM Equipment 14SW-01-VIDA Implement the NIPP Critical Infrastructure Protection 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 1 of 24 Line Item # 2011-10 2011-11 2011-12 2011-13 2011-14 2011-15 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI Repair & Replacement for UASI Purchased Equipment. This will cover.the costs associated with maintaining, replacing and repairing UASI purchased equipment. UASI Fire Vessel Maintenance & Equipment. This funding will sustain the'48ft fire boat and 27ft dive boat purchased under UASI to support public safety, firefighting operations, urban search and rescue and emergency medical operations for homeland security -related threats/activities on_the waterwa s. Medical Management of CBRNE Events. This training will train personnel how to protect themselves and crew during a CBRNE event response. They will learn the effects, how to treat signs and symptoms of chemical & radiation agent exposure including pediatric needs. Also will be taught to identify and treat injuries from an explosion. Response to Terrorist Bombings. This training will prepare emergency responders to perform safe operations during bomb Incidents:(principally in the warm and cold zone.) Medical'Preparedness and Response to Bombings. This project will train personnel in techniques designed as a result of the London Subway bombing (pre and post event). Will fociison commonly used explosives, bombing injuries and treatment. Hazardous Materials Toxic -Medic Program. This training will educate ant'certify all MFR paramedics on chemical behavior, toxicology and treat of hazardous material medical emergendies. $32,029.00 Miami Budget Request $50,000.00 $100,000.00 $60,000.00 $15, 300.00 $30,000.00 Primary Grantee N ERT Training Overtime Backfill. This will cover the backfill costs associatedwith the ERT training. 2011-16 $227,050.60 Miami Agency MFR MFR POETE Equipment Equipment Training Training Training Training Training 21 GN-00-MAIN 21 GN-00-MAIN National Priority Strengthen CBRNE Detection, Response and Decontamination Ca. abilities Strengthen CBRNE Detectlorl, Response and Decontamination Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities Strengthen CBRNE Detection, Response and Decontamination Ca. abilities Strengthen CBRNE Detection, Response and Decontamination Ca. abilities. Strengthen CBRNE Detection, Response and Decontamination Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities Target Capability Chemical, Biological, Radiological/Nuclear and Explosive: (CBRNE) Detection Chemical, Biological, Radiological/Nuclear and Explosive (CBRNE) Detection Chemical, Biological, Radiological/Nuclear and Explosive (CBRNE) Detection Chemical, Biological, Radiological/Nuclear and Explosive (CBRNE) Detection Chemical, Biological, Radiological/Nuclear and Explosive (CBRNE) Detection Chemical, Biological, Radiological/Nuclear and Explosive (CBRNE) Detection Chemical, Biological, Radiological/Nuclear and Explosive (CBRNE) Detection 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 2of24 Line Item 2011-18 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI a Description of Project J Public Affairs "Mobile Billboards for All Hazards Events." The billboards purchased under this project will display messages such es evacuation routes, evacuation messages, special threat conditions, community protective measures as well as directing the community to other media links for further information on the threat facing their community. Public Affairs:"Public Education and Awareness Campaign." This project will be a grassroots public education campaign' to prepare the community to protect themselves and their families during all -hazards events. 2011-19 2011-20 2011-21 2011-22 2011-23 2011-24 Electronic Counter Measures Equipment (ECM) Device Budget Request $60,000.00 $25,000.00 Primary Grantee Miami Miami Agency MFR MFR POETE Equipment Equipment AEL # 04AP-09-ALRT 04AP-09-ALRT Explosive EntrwEquipment, Upgrades/ (Breaching Arm) Bomb Vehicle :Specialized Mission. This vehicle will allow MPD's EOD Unit the ability to respond to an IED situation with the necessary equipment to include CBRNE equipment -and -gear required in these special situations. Sonar, Irnaging,This equipment is designed to detect and track underwater targets that enter an alarm zone and qualify as an underwater threat. is PT&E. Fundingfor Planning, Training and Exercises so that MPD can maintain a ready state and be prepared to respond to any terrorism related situation. Law Enforcement Surveillance (CCTV). This project is designed to deploy CCTV capability in specific soft target areas throughout,the City of Miami. $50,000.00 $20,000.00 $0.00 $70,000.00 $189,250.15 $240,300.00 Miami Miami Miami Miami Miami Miami MPD MPD MPD MPD MPD MPD Equipment Equipment Equipment Equipment Equipment Equipment 02EX-03-ELCM 02 EX-00-EX E N 12VE-00-MISS 03 WA-02-SON R 21 GN-00-TRNG 13 L E-00-S U RV National Priority Strengthen Planning and Citizen Preparedness Capabilities Strengthen Planning and Citizen Preparedness Capabilities Target Capability Planning Planning Strengthen CBRNE, Detection, Response and Decontamination Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities Implement the NIPP Explosive Device Response Operations Explosive Device Response Operations Chemical, Biological, Radiological/Nuclear and Explosive (CBRNE) Detection On -Site Incident Management Critical Infrastructure Protection 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 3 of 24 Line Item 2011-25 2011-26 2011-27 - Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. LauderdalelUASI a. o_ a w 2011-28 Y 2011-29 Description of Project Fire Boat Rescue Training. This project will entail extensive training for Marine firefighting and rescue to include, marine vessel operations and complex electronic operation.,-. The project will enhance the department's capability' to respond and mitigate potential WMD incidents at sea. Critical Event Rescue Training. This project includes firefighter training at the operations level to provide effective rescue during critical event mass casualty disasters as well as urban collapse incidents. This funding would train 400-500 more MDFR personnel. Underwater Emergency Response Equipment. This is dive equipment that will facilitate emergency response as it relates to critical incidents on the waterways involving underwater Improvised Explosive Devices Urban Search &Rescue SKID -Steer Debris Removal. This equipmentwill facilitate large scale debris removal at emergency scenes following natural and man-made disasters. • Targus Software.: The Software will be used to provide Deparlme'FArialysts and Investigators with on -demand data about potential subjects. Targus is able to provide the most current, information on telephone intelligence. Budget Request $393,638.31 $50,000.00 $120, 000.00 Primary Grantee Miami - Dade Miami - Dade Miami - Dade Agency MDFR MDFR MDFR POETE Training Training Equipmen $55,000.00 Miami - Dade MDFR Equipmen $12, 000.00 Miami - Dade MDPD Equipmen 2011-30 2011-31 2011-32 License, Plate Reader: The project consist of a Regional License;Ptate ReaderSystem. Enhanced.Firearms Interactive Training Equipment. The project wilt enhance firearms training and response capabilities by acquiring an interactive firearms training platform that allows the use of live fire ammunition and simulated firearms foruse in training scenarios. PreparednessCampaign. All -Hazards Public Education Campaign,'to include materials and displays $300,154.00 Miami - Dade MDPD Equipment $43,000.00 $125,000.00 Miami - Dade Miami - Dade MDPD DEM Equipment Planning AEL # National Priority Target Capability 21GN-00-TRNG Fire Incident Response Support Strengthen CBRNE Detection, . Response and Decontamination • Capabilities 030E-05-ROPS; 030E-05-HARN Strengthen CBRNE Detection, Response and Decontamination Search and Rescue t 01WA-01-SCBC Capabilities Strengthen CBRNE Detection, Response and Decontamination t Chemical, Biological, Radiological/Nuclear and Explosive TR-00-TEQP Capabilities Strengthen CBRNE Detection, Response and Decontamination (CBRNE) Detection Search and Rescue 04AP-06-CBRN Capabilities Strengthen Information Sharing and Collaboration Capabilities Intelligence Analysis . and Production 04AP-02-AVLS Strengthen Information Sharing and Collaboration Intelligence Analysis and Production 20TE-00-NTRY Capabilities Strengthen CBRNE Detection, Response and Decontamination•Safety Capabilities Emergency Public and Security Strengthen Planning and Citizen Preparedness Capabilities Community Preparedness and Participation 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 4 of 24 Line Item # i Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI N a o- t- w -J Description of Project Budget Request Primary Grantee Agency POETE AEL # National Priority Target Capability 2011-33 CERT / Citizen Corps Program. This project will include Volunteer Training and Recruitment / Retention activities and items: $25,000.00 Miami - Dade DEM Equipment 21 GN-00-CCEQ 2011-34 a EOC Technology Disaster Redundancy. The equipment to be purchased will be back-up Servers and Equipment to enhance EOC redundancy and resiliency. 2011-35 2011-36 2011-37 2011-38 2011-39 2011-40 2011-41 EOC Web EOC Enhancements. This project will involve upgrades to EOC Management System (System previously funded with HSGP funds). Emergency Management Specialist. This project will continue to fund emergency management staffing, which is a continuation of an existing project $25,000.00 Miami - Dade DEM Equipment Strengthen Planning and Citizen Preparedness Capabilities Community Preparedness and Participation 04AP-03-GISD, 04HW-01-INHW Light Speed Building Target Hardening. The Light Speed facility is a critical infrastructure that supports over $28 million dollars in mission critical communications assets and over 300 personnel. The project consists of the installation of aperimeter fence and security measure to either prevent' pedestrian and vehicular traffic or provide authorised and'controlled access to the exterior of the facility, The current goal is to fence the entire perimeter of the property, provide an electronic gate with a pedestrian access, "a separate access gate at the rear of the facility, and enhance its security infrastructure by adding security cameras, lighting, and two guard stations. AN upgrade. This upgrade is necessary in order for audiovisual equipment to have capability to receive multiple PC inputs in order to display slides and FEMA/Weather; website information simultaneously. A / computer:: The, audiovisual workstation is needed to have one computer: manage all different screens in the audiovisual system.' $75,000.00 $118,640.00 Miami - Dade Miami - Dade DEM DEM Equipment Planning Implement the NIMS/NRF Emergency Operations Center Management 04AP-04-RISK Implement the NIMS/NRF Emergency Operations Center Management $263,484.00 Miami - Dade Miami -Dade Equipment 14SW-01-WALL, 14SW-01- VIDA,14SW-01- LITE Strengthen Planning and Citizen. Preparedness Capabilities Implement the NIPP Project Docs workstation (GIS). This workstation would allow GIS manager to be able to create/modify maps with mission critical information from the EOC. 4 TVs for PIO area. This workstation would allow GIS manager: to be:able;to create/modify maps with mission critical information from the EOC. $3,000.00 $2,300.00 $2,400.00 $3,000.00 Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Equipment Equipment Equipment Equipment 04MD-03-DISP 04HW-01-INHW 04AP-03-G I SS 04MD-03-DISP Planning Critical Infrastructure Protection Strengthen Communications Capabilities Emergency Operations Center Management Strengthen Communications Capabilities Emergency Operations Center Management Implement the NIMS/NRF Emergency Operations Center Management Implement the NIMS/NRF Emergency Operations Center Management 2011 Miami-Ft`Lauderdaie UASI Budget 8-23-11 (3).xls 5 of 24 Line Item 2011-42 2011-43 2011-44 2011-45 2011-46 2011-47 2011-48 2011-49 Mi h H w J N Y. N Miami/Ft. Lauderdale UASI 2011 Budget ami/Ft. Lauderdale UASI Description of Project Budget Request Primary Grantee Agency POETE AEL # National Priority Target Capability CERT Tools. Tools for the City's CERT team for emergency purposes City Aerial Map for Use During EOC Activations. This project will include the purchase of an aerial map of Miami Beach to be placed in the EOC for use in planning during an emergency. City of Miami Beach Command Van. This project will involve the purchase of a command van for use during emergency events. Tactical Body Armor for SWAT Team & K9 Unit. Dragon Fire Tactical Vest, KXPIIIA Ballistics, Ceramic Plates Protection,, Eye' Helmet, Ballistic Gloves, Rescue and Recovery, Protective, Technical Rescue Incidents Gas Mask replacement cartridge $8,543.00 $939.00 $30,000.00 $37,156.10 $990.00 $2,496.00 $1,120.00 $1,140.95 Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Miami Beach Equipment Equipment Equipment CBRNE Equipment CBRNE Equipment Equipment 21-G N-00-CC EQ 11RE-00-RFNC 12VE-00-CMDV 01 LE-01-ARMR 01 ZA-03-EYE P 01 LE-01 HLMT 01 ZA-02-G LVA 01AR-03-PAPC Strengthen Planning and Citizen Preparedness Capabilities Community Preparedness and Participation Implement the NIMS%NRF Emergency Operations Center Management Strengthen CBRNE Detection, Response and Decontamination Capabilities Communications, Strengthen CBRNE Detection, Response and Decontamination Capabilities Intelligencce and Information Sharing and Dissemination Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safety and Health Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safety and Health Strengthen CBRNE Detection, Response and Decontamination Capabilities Search and Rescue Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safety and Health 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 6 of 24 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI Line Item # a Fa- LL Description of Project Budget Request Primary Grantee Agency POETE AEL # National Priority Target Capability 2011-50 N . '� �"' �: � Respirator, Air -Purifying, Full Face, Tight Fitting, Negative Pressure, CBRN $12,500.00 Miami Beach Miami Beach Equipment 01-03AR-PAPA Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safety and Health 2011-51 N Hydration System, Personal, Water Bottle compatible w/M95 Gas Mask $1,995.00 Miami Beach Miami Beach Equipment 01ZA-06-HYDR Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safety and Health 2011-52 N i Gloves, Utility, Protective, Technical Rescue Incidents $3,580.00 Miami Beach Miami Beach Equipment 01ZA-02-GLVA Strengthen CBRNE Detection, Response and Decontamination Capabilities Search and Rescue 2011-53 N Tape, Chemical Resistant $3,580.00 Miami Beach Miami Beach Equipment 01ZA-06-HYDR Strengthen CBRNE Detection, Response and Decontamination Capabilities Search and Rescue 2011-54 N Vest or Outer Garment,,High-visibility $2,000.00 Miami Beach Miami Beach Equipment - 01ZA-06-VEST Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safety and Health 2011-55 N FLUSAR Training $25,000.00 Miami Beach Miami Beach Training 21-GN-00-TRNG Strengthen CBRNE Detection, Response and Decontamination Capabilities Search and Rescue 2011-56 Y Security Camera for Fire Station 1,2,3,4. There are currently no cameras at the city fire stations - this provides security for this critical infrastructure. $35,000.00 Miami Beach Miami Beach Equipment 14SW Implement the NIPP Critical Infrastructure Protection 2011-57. N Sustain local emergency responder training $13,309.09 <ey Biscayn Key Biscayne Training 21GN-00-TRNG Strengthen CBRNE Detection, Response and Decontamination Capabilities On -Site Incident Management 2011 58 Y Sustain CCTV surveillance system $672.00 Key Biscayne Key Biscayne Equipment 13LE-00-SURV Implement the NIPP " Critical Infrastructure protection 2011-59 N Sustain Mobile Satellite Phones $5,161.00 <ey Biscayne Key Biscayne Equipment 06CC-03-SATM Strengthen Communications Capabilities Communications 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 7 of 24 Line Item 2011-60 2011-61 2011-62 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI N a o-. w. J. N' N N N 2011-63 N 2011-64 2011-65 ' 2011-66 2011-67 2011-68 2011-69 2011-70 Description of Project Interoperable Improvements. This project will sustain existing interoperable systems. Personal Protective Equipment (PPE's). This project will sustain existing equipment previously purchased with UASI Automatic Switch EOC Dual Generators. This will provide a back-up'system to the EOC should the existing systems fail during an emergency. WebEOC Board design, advanced and beginners PT&E of county and municipality users of this interoperable communication 'system. GIS.servers - Plotters - Router Geospatial support, decision support, navigation, monitoring, mitigation, mapping, and reporting. Microsoft Server.' This equipment will enhance information technology capabilities. Training. The request for training funds will allow for the law enforcement.agencies in Monroe County to conduct the recon4mended.training identified in Responder Based Knowledge docuriient, and the RDSTF training recommendation's listed for the Regional Security Team. Masimo Rainbow SET Pulse CO-Oximetry. This equipment will enhance CBRNE detection capabilities. Mobile Command Vehicle Sustainment. This project will cover the costs associated with sustaining technology contained.jn the UASI purchase Mobile Command Unit. Mobile Data Terminals. This project will provide support and connectivity,to;enhance intelligence and information sharing capabilities. Budget Request $3,528.00 $7,172.00 $10,920.00 Primary Grantee <ey Biscayne <ey Biscaynr Monroe Agency Key Biscayne Key Biscayne MCEM POETE Equipment Equipment Equipment AEL # 06CP-02-BRDG 01 EM-02-GARM 10PE-00-PTSW National Priority Strengthen Communications Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities $29,216.72 $21,295.00 $4,078.00 $58,509.00 $52,725.00 $10,000.00 Monroe Monroe Monroe Monroe Monroe Hialeah MCEM MCEM MCEM MCSO MCFR Hialeah Planning, Equipment and Training Equipment Equipment Planning, Equipment and Training Equipment Equipment 04AP-03-G I SS 04HW-01-INHW 04HW-01-INHW Implement the NIMS/NRF Implement the NIMS/NRF Implement the NIMS/NRF Strengthen Communications Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities Target Capability Communications Responder Safety anc Health Emergency Operation: Center Management Emergency Operation: Center Management Emergency Operations Center Management Emergency Operation; Center Management Emergency Public Safety and Security 09ME-03-BCNI 21-G N-00-MAI N Strengthen CBRNE Detection, Response and Decontamination • Capabilities Self -Contained Breathing Apparatus certified as compliant with NFPA 1981 :and certified by NIOSH as compliant with the CBRN approval criteria, $100,000.00 $100,075,00 Hialeah Hialeah Hialeah Hialeah Planning and Equipment Equipment 131T-00-INTL 01AR-01-SCBA Strengthen Communications Capabilities Chemical, Biological, Radiological/Nuclear and Explosive (CBRNE) Detection Communications Strengthen Communications Capabilities Intelligence and Information Sharing Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safety and Health 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 8 of 24 Line Item 2011-71 ' 2011-72 2011-73 2011-74: 2011-75 2011-76 2011-77 2011-78 2011-79 2011-80 2011-81 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. LauderdaleUASI a; ; Description of Project 1- W J; Y' N Interoperability Communications Radios. This project will involve the purchase of individual portable radios. EOC Planner Sustainment. This project will continue to fund the EOC planner position. Target Hardening Fire Department Headquarters. This project will include physical access control elements. Community Emergency Response Training (CERT) Field Force Training for Patrol Officers. This training will be offered in different 6 sessions. Active Shoote'r Training (Ammunition only for training purposes). This`training will provide first responders with skills to respond'tb a terrorist incident involving active shooters.; Sustalnment CCTV Surveillance System Mobile Data Terminals. This project will provide support and connectivity.to enhance intelligence and information sharing capabilities. Explosives Detection Canine. Purchase of canine to assist with detecting explosives. Mobile Rapid Fingerprint I.D. System FA 30 Level Falcon I.D. Fingerprint`processing, including Automated Fingerprint Identification System (AFIS) interface equipment. Fixed License Plate Readers for collection of intelligence at City's points ofegress Budget Request $100,000.00 $40,000.00 $90,000.00 $25,000.14 $16,000.00 $18,250.00 $10,000.00 $39,809.00 $15,000.00 $20,000.00 $160,000.00 Primary Grantee Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Agency Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah POETE Equipment Planning Equipment Planning, Equipment and Training Planning, Equipment and Training Equipment Planning, Equipment and Training Equipment Equipment Equipment Equipment AEL # National Priority — Target Capability 06CP-01-PORT Planner 14SW-01-PACS 21 GN-00-CCEQ 20TR 13 L E-00-S U RV 04HW-01-MOBL 07ED-01-DOGS 20FP-00-AFIS 13LE-00-SURV Strengthen Communications Capabilities Implement the NIMS/NRF Implement the NIPP Strengthen Planning and Citizen Preparedness Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities Implement the NIPP Strengthen Communications Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities Strengthen CBRNE Detection, Response and Decontamination Capabilities Strengthen Information Sharing and Collaboration Capabilities Communications Planning Critical Infrastructure Protection Community Preparedness and Participation Public Safety and Security Response Public Safety and Security Response Critical Infrastructure Protection Intelligence and Information Sharing Explosive Device Response Operations Intelligence Analysis and Production Intelligence Analysis and Production 2011 Miami -Ft LauderdaleUASI Budget 8-23-11 (3).xls ;64 9 of 24 Line Item 2011-82 2011-83 2011-84i 2011-85 2011-86 2011-87 2011-88 2011-89 2011-90 2011-91 2011-92 - 2011-93 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale,UASI ti o-' H ILI J N N N. N N N N I Description of Project SWAT Fiber Optics Camera and Accessories. This equipment will be used for inspecting voids and confined Spices with limited'physical access. Sustainment for Portable P25 Radios (Batteries) Portable P25 Radios 700/800 MHZ Replacement Antennas Portable P25 radios Replacement Shoulder Mic's Handheld GPS Units MGRS Capable, including self- contained handhelds, mobile mounted systems, and accessory devices. 800 MHZ Standalone P25 Repeater. This project will enhance interoperable communications. • 800 MHZ Repeater Antenna. This project will enhance interoperable communications. Hatch Gear. This project will include the purchase of protective padded., -equipment for civil unrest. Interoperable Communications Radios. This project will involve,the purchase of individual portable radios for both Police and Fire. Interoperabillty Communications Radios. This project will involve the purchase of mobile mounted systems and accessory devices. Planning and Exercise. Emergency Response all -hazards annex for CEMP followed by an EOC Table Top Exercise to test annex. Disposable Respirator Canisters. This project will involve sustainment costs'for inventory of Disposable Respirator Canisters for emergency response capabilities. Budget Request $10,000.00 $20,000.00 $6,000.00 $15, 000.00 $8,000.00 $36,000.00 $4,000.00 $4,000.00 $40,000.00 $45,000.00 $21,791.84 $9,000.00 Primary Grantee Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah oral Gable! oral Gable: oral Gable: oral Gable: Agency Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Hialeah Coral Gables Coral Gables Coral Gables Coral Gables POETE AEL # National Priority Target Capability Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Exercise Equipment 03S R-03-SCAM 10-BC-00-BATT 06C P-03-PRAC Strengthen CBRNE Detection, Response and Decontamination Capabilities Strengthen Communications Capabilities — Strengthen Communications Capabilities Information Gathering and Recognition of Indicators and Warnings Communications Communications 06CP-03-PRAC Strengthen Communications Capabilities _ Communications. 04AP-02-DG PS 06CP-01-REPT Strengthen Communications Capabilities Strengthen Communications Capabilities Communications Communications 03CP-03-TOWR Strengthen Communications Capabilities Communications 01-LE-01-PRPD 06CP-01-PORT 06CP-01-MOBL 01 AR-06-D I S P Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safety and Health Strengthen Communications Capabilities Communications Strengthen Communications Capabilities Communications Implement the NIMS/NRF On -Site Incident Management Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safety and Health 2011 Miami -Ft Lauderdale -UASI Budget 8-23-11 (3).xls 10of24 Line Item 2011-94 2011-95 2011-96 2011-97 2011-98 2011-99 2011-100 Mi ti aa. • - J. N N' N Miami/Ft. Lauderdale UASI 2011 Budget mi/Ft, Lauderdale, UASI Description of Project Training Cost for Basic and Advance Courses - CERT Project- Training for volunteers to ehance awareness, mitigation, disaster preparedness, response and recovery. CERT graduates are able to help their communities • prepare for disasters and during response and recovery. CERT Bag Packs with Equipment - CERT Project - equipment needed for use by CERT volunteers during disaster preparedness and response and recovery. Fort LauderdaleCERT Annual Meeting and Recognition Event Fort Lauderdale CERT PPE- Medical Bags/Medical Supplies etc.- CERT Project - equipment needed for use by CERT volunteers during disaster preparedness and response and recovery. Maintenance, sustainment, service level agreements - EOC Management- Services needed to support Satellite Phone Communication System. Enhance Communications Center Infrastructure - Purchase.of equipment such as truck lines, CAD functions, phones, mapping, digital voice and radio logging needed to enhance and strengthen Public Safety communications; infrastructure. Exercise Simulator- this equipment is needed to provide interactive audio, -visual simulation of operational situations to support EOC training, planning or decision making. Budget Request $18,400.00 $1,950.00 $3,525.00 $1,125.00 $20,D95.42 $191,723.00 $49,999.53 Primary Grantee Ft. Lauderdale Ft. Lauderdale Ft. Lauderdale Ft. Lauderdale Ft. Lauderdale Ft. Lauderdale Broward Agency Ft. Lauderdale Ft. Lauderdale Ft. Lauderdale Ft. Lauderdale Ft. Lauderdale Ft. Lauderdale BEMA POETE Training Equipment Planning Equipment Equipment Equipment Exercise AEL # 21 GN-00-TRNG 19GN-00-BGPK 21 GN-00-CCEQ 21 G N-00-CCEQ 21 GN-00-MAIN 06C P-01-PORT, 06CP-01-REPT, 06CP-02-BRDG National Priority Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Implement the NIMS/NRF Implement the NIMS/NRF Target Capability Community Preparedness and Participation Community Preparedness and Participation Community . Preparedness and Participation Community Preparedness and Participation Emergency Operations Center Management Communications 04AP-08-S I M S 2011-101 2011-102 Satellite Communications Capability for Broward EOC this equipment will enhance info sharing through an internet commuhications:System that employs a satellite uplink to be installed. on the rooftop of the county EOC. Emergency Operations Center Capability Enhancements - this project includes the acquistion of hardware, integrated computer hardware and operating system software to work with-WebEOC $50,000.00 Broward BEMA Equipment Implement the NIMS/NRF On -Site Incident Management 06CC-04-EQSD, 06CC-04-SADS Implement the NIMS/NRF $48,000.00 Broward Pompano Beach Equipment 04HW-01-INHW, 04MD-03-DISP Communications Implement the NIMS/NRF Emergency Operations Center Management 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 11 of 24 Line Item 2011-103 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI a a F- w J N 2011-104' 2011-105 2011-106 2011-107 2011-108 N 201 T-109 2011-110 Description of Project Generator Connection for Emergency Management/Utilities Department Offices- funds requested for this project will be used to connect one 'existing generator that will be relocated from the city's old public safety facility to Emergency Management Offices to carryout COOP operations. Critical Facilities Security Camera System - Installation and equipment(-IR Digital cameras, DVR, Cable)needed for physical infrastructure hardening. Budget Request $25,000.00 Primary Grantee Broward Agency Wilton Manors POETE Equipment AEL # 10GE-00-GENR National Priority Implement the NIMS/NRF Target Capability Planning Satellite Phones- this equipment is needed to improve and enhance Communications Capabilities South Florida Red Cross Disaster Training - Train 200 volunteers and staff to enhance awareness of disaster response procedures (training materials and shelter simulation exercise). BMS Microwave Downlink System - This equipment allows for transmittal of valuable information and video dispatch and ground units in real time. This systems provides the capability to produce an actual picture of a situation or scene, Interoperable Communications Package - this equipment is needed:Ito enhance regional info -sharing and collaboration capabilites. This project includes the purchase;bf one trailer to house communications system (such as radios) and will provide a more effective and organized method of response in case of emergencies. This equipment will contribute to the upgrade of operations preparedness and decrease response time. RIOS Interoperable Communications System - radio interface audio gateway that allows for connection to videos, camera systems and other IT devices. This equipment will provide the capability to send videos, phone, radio and PC conversations to users. PhysicalAccess Control systems Police Headquarters - this equipment is. heeded for critical infrastructure hardening and to enhance security at new public safety campus that will consist of both police headquarters and new"cltY"-fiaTr -----! $27,000.00 $16,655.00 $26,674.00 $56,653.37 Broward Broward Broward BSO Town of Davie Town of Southwest Ranches American Red Cross Aviation Equipment Equipment Equipment Equipment 14SW-01-VIDA 06CP-01-MOBL, 06CC-03-SATM 01 C B-03-ENS M Implement the NIPP Strengthen Communications Capabilities Strengthen Planning and Citiien Preparedness Critical Infrastructure Protection • Communications On -Site Incident Management 18SC-00-ACFT $150, 000.00 BSO Communicatio ns Equipment Strengthen Communications Capabilities On -Site Incident Management 12VE-00-MISS Strengthen Communications Capabilities $36,675.16 $133,109.11 BSO Miami Gardens Communicatio ns Miami Gardens Equipment Equipment 06CP-02-BRDG 14SW-01-PACS Communications Strengthen Communications Capabilities Communications Implement the NIPP Critical Infrastructure Protection 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 12 of 24 • Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI Line Item a Description of Project # , Fa- W J Y Physical Access Control systems City Hall Complex -this . equipment is needed for critical infrastructure hardening 2011-111 and "to enhance security at new public safety campus that will consist of both police headquarters and new city hall. Budget Request Primary Grantee $86,065.00 Agency POETE Miami Gardens Miami Gardens Equipment Protech 20"x34" Intruder Ballistic Armor Shield Level IIIA - Eharice Response capabilities- This equipment is needed $46,380.00 Sunrise to provide increased protection to first responder officers in case of attacks. N Advanced Combat Medical Pouch - Enhance Response Capabilites- this equipment is needed to provide on-the- 2011-113 spot first aid medical attention to wounded or trauma victims unable to be reached immediately in the case of $44,880.00 Sunrise emergencies. The pouch includes tourniquet, quick clot and wound care dressin . Talon Generation IV Robot Vehicle - This equipment is 2011-114 needed tp provided the capabilities to investigate suspicious.packages, IEDs and gather real time $115,469.51 Sunrise intelli.ence in an hostile environment. 2011-115 CQB Ram This equipment will be used in conjunction . with the .TacticalBackpack Kit (below) to enable door $2,730.00 Sunrise breaching in cramped environments. Y Tactical Backpack Kit = This equipment will be provided to 2011=116 first responder officers to enable them to breach doors and obstructions that are now impassible. Kits $6,020.00 Sunrise include:boltmaster bolt cutter, thundermaul, active shooter hallagan'tool and manual entry tool pack. N Protective dry suit for use in contaminated water diving operations...This equipment will enhance dive team 2011-117 capabilities while responding to CBRNE incidents. This equipment will enable divers to operate in contaminated waters. Y Two-way_trunked.iadio system - this equipment is needed 20112118 to provide 24 hour contact and communication among officers to ensure safety of the community. $25,000.00 Sunrise $45,797.17 Coral Springs AEL # National Priority 14SW-01-PACS Implement the NIPP Strengthen CBRNE SPD Equipment 01LE-01-SHLD Detection, and Decontamination Capabilities SPD Equipment 09MS-04-HSBN Target Capability Critical Infrastructure Protection Responder Safety and Health Strengthen Medical Emergency Triage and Surge Capabilities Pre -Hospital Treatment Strengthen CBRNE SPD Equipment 030E-07-ROBT Response and Decontamination Ca. abilities Strengthen CBRNE Detection, SPD Equipment 20TE-00-NTRY Response and Decontamination Capabilities SPD Strengthen CBRNE Equipment 20TE-00-NTRY Response and Decontamination Capabilities SPD Equipment 01WA-05-SUTD Strengthen CBRNE Detection, Response and Decontamination Capabilities CSPD Equipment 06CP-01-PORT Comtmu gthen Scat ons Capabilities Explosive Device Response Operations Public Safety and Security Response Public Safety and Security Response Responder Safety and Health i Communications 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 13 of 24 Miami/Ft. Lauderdale UASI 2011 Budget (Miami/Ft. Lauderdale-UASI Line Item # I I LETPP?I Description of Project I Budget Request Primary Grantee Agency POETE AEL # National Priority Target Capability 2011119 Y Global Positioning System Cameras -to document critical infrastructure assessment assests as well as provide documentation for damage assesment during disaster response. i $30,227.17 . Coral Springs CSPD Equipment 04HW-01INHW, 04AP-02- DGPS,04HW-01- INHW, 04AP-02 DGPS Implement the NIPP Critical Infrastructure Protection 2011-120 his Laptop computers with air card access to mobilize EOC- these computers will enable communication with municpal directors, departments and county and regional EOC communication initiatives during emergency operations as well as providing technology to assist with on -going crisis management: • ' $46 ,597.17 Coral Springs CSPD Equipment 14C1-00-COOP, 04HW-01-INHW Implement the NIMS/NRF Emergency Operations Center Management • 2011-121 Y Intelligence software -to enhance undercover intelligence atherin covert investigations, 9 9 g preserve evidence, document investigative•leads and progress and interfacing intelligence with other investigative agencies within the region. $25,797.17 Coral Springs CSPD Equipment 13IT-00-SGNT Strengthen Information Sharing and Collaboration Capabilities Information Gathering and Recognition of Indicators and Warnings 2011-122 N Ballistic shields and breaching tools for tactical response - this equipment is needed to provide protection for first responders during disaster activation. $29,797.17 Coral Springs CSPD Equipment 030E-01-VSTO, 01 LE-01-SHLD, 20TE-00-NTRY Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safety and Health 2011-123 N Ballistic panels for first responders to be added to currently issued tactical equipment vests. - these panels are needed to provided addeciprotection for first responders deployed to critical emergency tactical operations as well as during tactical disaster training drills. $41,597.20 Coral Springs CSPD Equipment 030-01-VSTO, 01 LE• 01-ARMR Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safety and Health 2011-124 Y Rapid ID Fingerprint Scanners - this equipment will be used to enhance the police department's criminal subject identification capabilities and aid in providing accurate information needed by law enforcement officers to idendity terrorists/suspects.:: $39,100.00 Hollywood HPD Equipment 20FP-00AFIS Strengthen Information Sharing and Collaboration Capabilities Information Gathering and Recognition of Indicators and. Warnings 2011-125 Y License Plate Readers- this equipment will be used to enhance the:city's criminal intelligence database. This equipment will assist with the identification, apprehension andprosecution of Suspects while storingand p information. The information stored will! be available to other local agencies thru MOUs or inter -local agreements. $146,837.99 Hollywood HPD Equipment 14SW-01-SIDV Strengthen Information Sharing Collaboration Capabilities Information Gathering and Recognition of Indicators and Warnings 2011-126 N Annual EOC Exercise, EOC Staff Training- funding for this project will be utilize for the annual EOC exercise and all expenses related to training attendance for core emergency management personnel. • $37,000.00 Hollywood HPD Exercise/Trai ning 21GN-00-TRNG Implement the NIMS/NRF On -Site Incident Management 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 14 of 24. Line Item a, a. tiu -J 2011-127 Miami/Ft. Lauderdale UASI 2011 Budget e UASI Description of Project Y Remote Controlled Small CBRNE/EOD Tactical Robot; electric motor; variable speed joystick controls; Color LED vision screen; CALIBRE T-5 model /ICOR, or comparable. N SMART VMS Portable Variable Digital Messaging Sign 2011-128 I Trailer; with self-contained trailer -mounted power generation unit {. N P-25 compliant; 764-870MHzportable public safety radios 2011-129 w/ encryption and digital CAI capabilities; w/ public safety XTS 5000 micro. hone. N • 2011-130 Portable Radio Bette Char.er S stem N Mobile/Portable Communications Antenna Tower (MTU); 2011-131 self contained; w/ self contained shelter trailer; on aluminum trailer N CERT Backpacks -Citizen Corps Program Project- These 2011-132 backpacks are needed to equip volunteers with tools and necessary items needed during emergencies. its N 2011-133 • COP Hendheld'Radios - Citizen Corps Program Project - Radios needed for. communication among volunteer teams durin. emergencies. N 2011-134 2011-135 2011-136 N Citizen Corp Instructor Overtime Pay - Citizen Corps Project' Training and awareness enhancement for volunteers to be p`re.ared for emer.enc o.erations. CERT Coordinator,_ Conference /Travel - Citizen Corps Program Project=;Costs associated with attending CERT conferences. .' N TV/Flat Panel LCD:-Monitor -EOC Enhancement- equipment'needed!for used during emergency to assist with the outfit and'set-up of the city's EOC to serve residents and maintain communication with state and coun EOCs. Budget Request Primary Agency Grantee $71, 749.00 $19,151.00 $29,000.00 $1, 000.00 $100,000.50 Pembroke Pines Pembroke Pines Pembroke Pines Pembroke Pines Pembroke Pines $6,300.00 Miramar $2,025.00 Miramar Miramar $6,828.06 Miramar Miramar $1,650.00 Miramar Miramar Police Police Police Police Police Miramar POETE AEL # Equipment 030E-07-ROBT Equipment Equipment Equipment Equipment Training Training Training Training 030E-03-SIG N 06C P-01-PORT, 06CP-03-PRAC, 10BC-00-SOLR 06CP-03-TOWR 21 GN-00-CCEQ National Priority Target Capability Strengthen CBRNE Detection, Response and Decontamination Capabilities Strengthen Planning and Citizen Planning Preparedness Strengthen Communications Communications Ca. abilities Strengthen Communications Communications Ca. abilities Strengthen Communications Communications Ca. abilities Strengthen Planning and Citizen Preparedness Explosive Device Response Operations Strengthen Planning 21GN-00-CCEQ and Citizen Preparedness $20,000.00 Miramar Miramar Equipment 04MD-03-DISP Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Implement the NIMS/NRF Community Preparedness and Participation Communications Community Preparedness and Participation Community Preparedness and Participation Emergency Operations Center Management 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 15 of 24 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI , - Line Item # :I LETPP`: , Description of Project Budget Request Primary Grantee Agency . POETE AEL # National Priority Target Capability 2011=137 I I N Wireless capable facility with university network access EOC Enhancement- equipment needed for used during emergency to assist with the outfit and set-up of the city's EOC to' serve residents and maintain communication with state and county EOCs. • $5,000.00 Miramar Miramar Equipment 04HW-01 Implement the NIMS/NRF • Emergency Operations • Center Management 2011-138 :N ' Laptop wireless -capable computers -EOC Enhancement- equipment needed for used during emergency to assist with the outfit and set-up of the city's EOC to serve residents and.maintain communication with state and county EOCs. • • $32,400.00 Miramar Miramar Equipment 04HW-01 Implement the NIMS/NRF Emergency Operations Center Management 2011-139 N Network drops (accessed under table) -EOC Enhancement- equipment needed for used during emergency to assist with the outfit and set-up of the city's EOC to serve residents and maintain communication with 'state and county EOCs. $18,000.00 Miramar Miramar Equipment 04HW-01 Implement the NIMS/NRF • Emergency Operations Center Management 2011-140 N . Satellite Phone -EOC Enhancement- equipment needed for used during emergency to assist with the outfit and set- up of the city's EOC to serve residents and maintain communication with state and county EOCs. $7,920.00 Miramar Miramar Equipment 06CC-03-SATP Implement the NIMS/NRF Communications 2011-141 N Polycom video conference equipment (GEMA compatible)- software and webcams -EOC Enhancement- equipment needed for used during emergency to assist with the outfit and set-up of the city's EOC to serve residents and maintain communication with state and county EOCs. $5,000.00 Miramar Miramar Equipment 06CC-03-SATP Implement the NIMS/NRF Communications 2011-142 N UASI Planner - this position will assist with developing the city's emergencya .ninagement plans, coordinate with city departments to develop their response operation procedures, -act as•a liason to the county EM division and coordinate with county, state and federal agencies in regards to response, recovery. and preparedness issues. $65,000.00 Miramar Miramar Planning Strengthen Planning and Citizen Preparedness • . Planning 2011-143 N WebEOC Resource Manager License - Incident Management.System- this equipment is needed to enhance the 'operational capacity of the city's response by adding critical location identification and visual assessment along with GIS interface colloboration. The Resource Manager will also enhance the logistics execution within an operation as critical city assets can be tracked and monitored more effectively. $13,000.00 Miramar Miramar Planning/Trai ning Implement the NIMS/NRF Emergency Operations Center Management 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xis 16 of 24 Line Item 2011-144 2011-145 2011-146 2011-147 2011-148 2011-149 Miami/Ft. Lauderdale UASI 2011 Budget Miami/rt. Lauderdale UASI ti o- a F- W -J N N Description of Project WebEOC Mapper Professional- Incident Management System- this equipment is needed to enhance the operational capacity of the city's response by adding critical location identification and visual assessment along. with GIS interface colloboration WebEOC License Renewal - Incident Management System- this is needed to continue the use of WebEOC software currently used to train city staff. The WebEOC software was previously purchased through the 2006 UASI grant award. Target Safety Software for Emergency Management Training -Incident Management System- Training software needed for over 150 city staff assigned to emergency operations duties. Emergency procedures and plans, tests can be desseminated through this software as well as staff compliance tracking. Video Assessment Systems/CCTV - cameras and motion detection system that will be linked to central monitoring control center staffed 24/7 to protect the county's water system. Video Assessment Systems/ DVR, Cable, Connectors - cameras and motion detection system that will be linked to central monitoring control center staffed 24/7 to protect the county's water system. 12 Channel Mixer Board- Allows usage of many audio channels. Budget Request $13,500.00 $16,000.00 $7,500.00 $47,040.00 $36,960.00 $1,372.00 Primary Grantee Miramar Miramar Miramar Palm Beach County Palm Beach County Palm Beach County Agency Miramar Miramar Miramar Palm Beach Water Utilities Department Palm Beach Water Utilities Department City of Greenacres POETE PlanningfTrai ning Planning/Trai ning Planning/Trai ning Equipment Equipment Equipment AEL # 14SW-01-VIDA 14SW-01-VIDA 04AP-09-ALRT 2011-150 2011-151 2011-152 Audio Processor -.To allow for optimum sound quality. Microphones- High quality microphones provide high quality sound and:.can be used for recording quality sound. Editing/Automation System- System allows recording and storing of announcements for automated broadcasting of station. $504.00 $378.00 $1,540.00 Palm Beach County Palm Beach County Palm Beach County City of Greenacres City of Greenacres City of Greenacres Equipment Equipment Equipment 04AP-09-ALRT 04AP-09-ALRT 04AP-09-ALRT National Priority Target Capability Implement the Emergency Operations NIMS/NRF Center Management Implement the NIMS/NRF Implement the NIMS/NRF Implement the NIPP Implement the NIPP, Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Emergency Operations Center Management On -Site Incident Management • Critical Infrastructure Protection Critical Infrastructure Protection Community Preparedness and Participation Community Preparedness and Participation Community Preparedness and Participation Community Preparedness and Participation 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 17of24 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI Line Item 2011-153 N 2011-154 2011-155 2011-156 2011-157 2011-158 2011-159 2011-160 2011-161 2011-162 Description of Project Computer and audio card- Used to run radio five automated system. Computer and audio card - Used to stream station audio on City website. Compressor/Limiter- Audio conditioner that delivers audio to computer for streaming at a consistent level. AM Broadcast stand alone Antenna- Antenna to be mounted on facility roof. Current antenna to be stored and used for back-u.. Antenna Height Extension Mounting Kit- Mounting Kit to extend antenna height on the roof. Groundplane- Gdpper straps and wiring providing necessary,grounding of station. Antenna Coupler -slinks antenna to groundplane. Coax/Connectors-:Upgrade to Y" Coax transmission line for minimum Iossand maximum signal input to the antenna. Cabling/Connectors- Cabling and connectors linking all studio elements.;; j . Professional Engineering/Build-out- All professional labor necessary for the rebuilding of the antenna system and studio: IniclUdes-fiiiiing of all components. Budget Request $672.00 $672.00 $644.00 $882.00 $98.00 $448.00 $336.00 $98.00 $56.00 $3,920.00 Primary Grantee Paim Beach County Palm Beach County Palm Beach County Palm Beach County Palm Beach County Palm Beach County Palm Beach County Palm Beach County Paim Beach County Palm Beach County Agency City of Greenacres City of Greenacres City of Greenacres City of Greenacres City of Greenacres City of Greenacres City of Greenacres City of Greenacres City of Greenacres City of Greenacres POETE Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Planning AEL # 04AP-09-ALRT 04AP-09-ALRT 04AP-09-ALRT 04AP-09-ALRT 04AP-09-ALRT 04AP-09-ALRT 04AP-09-ALRT 04AP-09-ALRT 04AP-09-ALRT 04AP-09-ALRT National Priority Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Strengthen Planning and Citizen Preparedness Target Capability Community Preparedness and Participation Community Preparedness and Participation Community Preparedness and Participation Community Preparedness and Participation Community Preparedness and Participation Community Preparedness and Participation Community Preparedness and Participation Community Preparedness and Participation Community Preparedness and Participation Community Preparedness and Participation 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 18of24 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI Line Item # I LETPP?I Description of Project ' - Budget Request Primary Grantee Agency POETE AEL # National Priority Target Capability 2011-163 N Audio production of all station imaging. Includes voice talent and copywriting. $420.00 Palm Beach CountyGreenacres City of Planning 04AP-09-ALRT Strengthen Planning and Citizen Preparedness Community Preparedness and Participation 2011 164 N S stem Trainin y g Four (4) hours of on site training on automated system. $280.00 Palm Beach Count y City of Greenacres Training 04AP-09-ALRT Strengthen Planning and Citizen Preparedness Community Preparedness and Participation ' 2011-165 N i Audio production of four (4) vignettes. Each Vignette will be 4-5 minutes in length. ARN willprovide copywriting, g pywritin full production and voice talent on these vignettes. $840.00 Palm. Beach CountyGreenacres Cityof Planning 04AP-09-ALRT Strengthen Planning and Citizen Preparedness - Community Preparedness and Participation 2011-166 N - Optional: De-Tuningof the large tower adjacent to p gCounty building to make tower invisible to frequency of the station. $3,360.00 Palm Beach City of Greenacres Equipment 04AP-09-ALRT Strengthen Planning and Citizen Preparedness Community Preparedness and Participation 2011-167 N 60 inch LCD/LED displays in a 5 x 5 Video Wall with Beveled Edges,- this equipment is needed for EOC information sharing, monitoring and tracking to provide accurate and reliable source of information, distribute information effectively as wet as enhance internal and external communications. $143,662.80 palm Beach County Palm Beach DEM Equipment 04MD-03-DISP Implement the NIMS/NRF Errier enc Operations Center Management 2011-168 Y Helicopter-Draganfly.X8 - remote controlled helicopter- draganfly with video capability for pre -scouting and surveillance during search warrants and call outs. $20,000.80 PBSO PBSO Equipment 03-0E-07-RPVS Implement the NIPP Information Gathering and Recognition of Indicators and Warnings 2011-169 N Business/Community Partners Against Terrorism - intiative to develop a close.tvvo-way relationship between sheriff's office and county private sectors drawnn from materials developed by DHS„ $30,000.00 PBSO PBSO Equipment 21GN-00-CCEQ Strengthen Planning and Citizen Preparedness Community Preparedness and Participation 2011-170 Y SRS 5 Bomb Search Suits- this equipment is needed to enhance protection -of bomb sqad team while on P q emergency call outs: $40,600.00 PBSO PBSO Equipment 02PE-01-SRCH Strengthen CBRNE Detection, Response and Decontamination Capabilities Responder Safetyand p Health 2011-171 Y Intelligence Fusion Analysis $108,889.00 PBSO PBSO Equipment 131T-00-INTL Strengthen Information Sharing and Collaboration Capabilities Intelligence Analysis and Production 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 19 of 24 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI r S. 0) 3 -LETPP? . Description of Project i..... , ,i Budget Request Primary Grantee Agency POETE AEL # National Priority Target Capability 2011 172 Y Levi Enforcehient Exchange (LEX) - this equipment is rieeded to connect participating local and state law enforcement a encies to one central information 9 sharing system: Data exchanges include: incidents, dispatch records, warrants:, taffic citations, booking and pawn data.,. • „ .,.-- $25,000.00 PBSO PBSO Equipment 131T 00 INTL. Strengthen Information Sharing and Collaboration Capabilities Intelligence and Information Sharing and Dissemination . 2011-173 I Y Thermal Imager and Receiver -this equipment is being requested for.use by agency's S.W.A.T team to provide reliable heat pictures of officers' surroundings and detect terrorists/suspects in dark or smoke filled environments. $19,693.00 PBSO PBSO Equipment 030E-02-TILA Strengthen Information Sharing and Collaboration Capabilities Information Gathering and Recognition of Indicators and Warnings 2011-174 N Regional Training and Exercises Planner - this position includes the responsibilities of ensuring compliance with training courses as well as the coordination of necessary regional exercises. $65,000.00 Regional Miami Planning Strengthen Planning and Citizen Preparedness Planning 2011-175 N WebEOC - Interoperable Communications software needed for regional info sharing during emergency operations as well as non -emergency situtations to provide a platform for day-to-day regional info sharing and updates: $300,000.00 Regional Palm Beach Equipment 04HW-01-INHW Implement.the NIMS/NRF emergency Operations Center Management. 2011 176 N Regional Citizens Corps - this project includes funds awarded throughout the region to various CERT/Citizen Corps groujis for. training, planning and purchase of equipment (o enhance volunteer preparedness for community response and recovery in the event of disasters.. ij $250,000.00 Regional Regional Planning, Training and Equipment Strengthen Planning and Citizen Preparedness Community Preparedness and Participation 2011-177 Y Regional Ci/KR Planner - Personnel to develop regional plans and assessments to identify overall growth and needs as well as promote regional collaboration.. • $75,000.00 Regional iami-Dade or FDL Planning Implement the NIPP • Critical Infrastructure Protection 2011-178 N Regional Program Manager. This position assists the Miami and F.t, Lauderdale with regional planning needs (e.g. drafting of investment justifications, coordination of UAWG meetings, development of annual budgets, etc.). $95,000.00 Regional Miami ' Planning Strengthen Planning and Citizen Preparedness Capabilities Planning 2011-179 _ N Project Planning. This project will allow for the hiring of a contractor to. assist with the development of regional plans such as the regional P,T & E plan, Miami/Ft. Lauderdale documents. strategic.plan_and:Levision of regional planning $300,000.00 Regional Miami Planning Strengthen Planning and Citizen Preparedness Capabilities Planning 2011 Miami -Ft Lauderdale UASI Budget B-23-11 (3).xls 20 of 24 Line Item Miami/Ft. Lauderdale UASI 2011 Budget <I LETPP?I Lauderdale UASI # i Description of Project ii Budget Request Prima ry Grantee Agency POETE AEL # National Priority Target Capability 2011-180 Y N R-LEX Regional Coordinator/Trainer. This project will Provide for a position to assist with the administration and training involved with this regional intelligence sharing$100,000.00 g system. -; Planning,`•Training Regional BSO Planning Strengthen Information Sharing and Collaboration Capabilities Intelligence and Information Sharing and Dissemination 2011-181 N and Exercise. These dollars have been set -aside -for the costs associated with conducting regional 'trainings, exercises and planning activities. SMART $200,000.00 Regional Regional Planning, Equipment and Training Strengthen Planning and Citizen Preparedness Capabilities On Site Incident Management 2011-182 Y Digital Imaging. The digital imaging machine will be a Region 7 asset to be deployed and used by the SMRT team when response is provided for local preplanned or disaster situations. The digital imaging machine has a versatile use in MCI, surge situations, mortuary and veterinary operations. With the integrated system that combines patient registration with the digital imaging; accurate identification of film and patient matching is accomplished. Waterborne $51,600.00 Regional Broward Health Equipment 04AP-02-OAPT Strengthen Medical Surge Capabilities Medical Surge 2011-183 Explosives. The training funding will be used to contract a vendor to conduct at least 4 classes in Explosive Ordinance Detection and Render Safe Procedures, This would address a critical gap in our regional response capabilities. Courses would only be open to .OD kechnicians who have attended or are scheduled to attend the Hazardous Devices. School at the Redstone Arsenal. • • $150,000.00 Regional MDPD Training Strengthen CBRNE Detection, Response and Decontamination Capabilities Explosive Device Response Operation: 2011-184 Y CriticalInfrastructure Assessments. Region 7 identified hundreds of Critical Infrastructure/Key Resources (Cl/KR) with the goal of,• conducting ACAMS Risk and Threat Assessments on those sites via a prioritized list. With FY20.10 funding,;25 assessments were conducted. This FY2011 projectwill continue this assessment process and assessments will be done on additional sites. $100,000.00 Regional FDLE Planning Implement the NIPP Critical Infrastructure Protection Y Fusion Center;Pr;.oject $184,767.84 Regional Miami- Dade/Palm Beach Planning Intelligence Analysis and Production 2011-186 N " - Western Shelter Tent System. This project will include the purchase e:N/ of fivestern Shelter Tent Systems for the UASI Region, four of which will be patient compartment tents and one will be an administrative tent. $0.00 Regional Broward Health Equipment 09ME-01-SHEL Strengthen Medical Surge Capabilities N State M&A $289,386.78 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 21 of 24 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI Line Item a a -J -J Description of Project Budget Request Primary Grantee Agency POETE AEL # National Priority Target Capability 2011-187 Miami UASI M&A $280,704.18 x$ar9646r226 2011 Miami -Ft Lauderdale }UASI Budget 8-23-11 (3).xls 22 of 24 Line Item Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI a a. F- W J Description of Project rBudget Request Primary Grantee Agency POETE AEL # National Priority Target Capability LETPP Eligible $ 3,268,7251 $2,411,556.50 (LETPP Required Amount) 2011 Miami -Ft Lauderdale. UASI Budget 8-23-11 (3).xls 23 of 24 Miami/Ft. Lauderdale UASI 2011 Budget Miami/Ft. Lauderdale UASI Line Item a W -J Description of Project Budget Request Primary Grantee Agency POETE AEL # National Priority Miami $1,697,329.75 Miami -Dade $1,605,916.31 Hialeah Monroe•$847,134.14 $176,743.72 Miami Beach $176,740.05 Coral Gables $115,791.84 Key Biscayne $29 842 09 Ft: Lauderdale $236 818 42 Miramar $220,123.06 Palm Beach County $244,182.80 Palm Beach Sheriffs Office $244,182.80 Broward County• $243,328.53 Broward Sheriffs Office $243,328.53 Coral Springs $219,813.05 Pembroke Pines $220,900.50 Sunrise $240,479.51 $222,937.99 Hollywood Miami Gardens • i $219,174.11 Regional Project"s; $1,871,367.84 Target Capability 2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 24 of 24 Contract Number:12-DS-22-11-23-02- FEDERALLY-FUNDED SUBGRANT AGREEMENT THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and City of Miami, (hereinafter referred to as the "Recipient"). THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A. • The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; and B. The Division has received these grant funds from the State of Florida, and has the authority to subgrant these funds to the Recipient upon the terms and conditions below; and C. The Division has statutory authority to disburse the funds under this Agreement. THEREFORE, the Division and the Recipient agree to the following: (1) SCOPE OF WORK. The Recipient shall perform the work in accordance with the Budget and Scope of Work, Attachment A of this Agreement. (2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES The Recipient and the Division shall be governed by applicable State and Federal laws, rules and regulations, including those identified in Attachment B. (3) PERIOD OF AGREEMENT. This Agreement shall begin upon execution by both parties or October 1, 2011, whichever is later, and shall end April 30,2014, unless terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement. (4) MODIFICATION OF CONTRACT Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement. (5) RECORDKEEPING (a) As applicable, Recipient's performance under this Agreement shall be subject to the - federal OMB Circular No. A-102, "Common Rule: Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments" (53 Federal Register 8034) or OMB Circular No: A=110; "Uniform Admihistrative`Requirements for Grants and`Agi•eerrients.with Institutions=of Higher Education Hospitals, and Other Nonprofit Organizations," and either OMB Circular No. A-87, "Cost -Principlesfor State, Local and Indian Tribal Governments," OMB Circular No A 21, "Cost Principles for Educational Institutions, or OMB Circular No. A-122, "Cost Principles for Non-profit Organizations." 1 Rs ftzTI (/- (b) The Recipient shall retain sufficient records to show its compliance with the terms of this Agreement, and the compliance of all subcontractors or consultants paid from funds under this Agreement, for a period of five years from the date the audit report is issued, and shall allow the Division or its designee, the State Chief Financial Officer or the State Auditor General access to the records upon request. The Recipient shall ensure that audit working papers are available to them upon request for a period of five years from the date the audit report is issued, unless extended in writing by the Division. The five year period may be extended for the following exceptions: 1. If any litigation, claim or audit is started before the five year period expires, and extends beyond the five year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. 2. Records for the disposition of non -expendable personal property valued at $5,000 or more at the time it is acquired shall be retained for five years after final disposition. 3. Records relating to real property acquired shall be retained for five years after the closing on the transfer of title. (c) The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives of the Budget and Scope of Work - Attachment A - and all other applicable laws and regulations. (d) The Recipient, its employees or agents, including all subcontractors or consultants to be paid from funds provided under this Agreement, shall allow access to its records at reasonable times to the Division, its employees, and agents. "Reasonable" shall ordinarily mean during normal business hours of 8:00 a.m. to 5:00 p.m., local time, on Monday through Friday. "Agents" shall include, but not be limited to, auditors retained by the Division. (6) AUDIT REQUIREMENTS (a) The Recipient agrees to maintain financial procedures and support documents, in accordance with generally accepted accounting principles, to account for the receipt and expenditure of funds under this Agreement. (b) These records shall be available at reasonable times for inspection, review, or audit by state personnel and other personnel authorized by the Division. "Reasonable" shall ordinarily mean normal business hours of 8:00 a.m. to 5:00 p.m., local time, Monday through Friday. (c) The Recipient shall provide the Division with the records, reports or financial statements'upon request for the purposes of auditing and monitoring the funds awarded under this Agreement. '(d) If the'Recipient is a State or local government or a non-profit organization as defined = in OMB Circular'as revised, and in the event that the Recipientexpends$500,000 or more in `Federalawards in its fiscal year, the Recipient must have a single or program -specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised. EXHIBIT 1 to this Agreement shows the Federal resources awarded through the Division by this Agreement. In determining the Federal awards expended in its fiscal year,the Recipient shall consider all sources of Federal awards, including Federal resources received from the Division. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the Recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133, as revised, will meet the requirements of this paragraph. In connection with the audit requirements addressed in this Paragraph 6 (d) above, the Recipient shall fulfill the requirements for auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised. If. the Recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the Recipient expends less than $500,000 in Federal awards in its fiscal year and chooses to have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must be paid from non -Federal funds. (e) Send copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required by subparagraph (d) above, when required by Section .320 (d), OMB Circular A-133, as revised, by or on behalf of the Recipient to: The Division at the following address: Division of Emergency Management Office of Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Send the Single Audit reporting package and Form SF -SAC to the Federal Audit Clearinghouse by submission online at http://harvester.census.gov/fac/collect/ddeindex.html And to any other Federal agencies and pass -through entities in accordance with Sections .320 (e) and (f), OMB Circular A-133, as revised. (f) Pursuant to Section .320 (f), OMB Circular A-133, as revised, the Recipient shall send a copy of the reporting package described in Section .320 (c), OMB Circular A-133, as revised, and any management letter issued by the auditor, to the Division at the following address: Division of Emergency Management Office of Inspector General 2555 Shumard Oak Boulevard '— Tallahassee, Florida 32399-2100 (g)Bythe.date•due,-send any reports, management letter, or other information required -to be submitted to'the Division pursuant to this Agreement in accordance with OMB Circular A-133, 3 Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, as applicable. (h) Recipients stiould state the date that the reporting package was delivered to the Recipient when submitting financial reporting packages to the Division for audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, (i) If the audit shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement, the Recipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Recipient of such non-compliance. (j) The Recipient shall have all audits completed by an independent certified public accountant (IPA), either a certified public accountant or a public accountant licensed under Chapter 473, Fla. Stat. The IPA shall state that the audit complied with the applicable provisions noted above. The audit must be received by the Division no later than nine months from the end of the Recipient's fiscal year. (7) REPORTS (a) The Recipient shall provide the Division with quarterly reports and a close-out report. These reports shall include the current status and progress by the Recipient and all subrecipients and subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other information requested by the Division. (b) Quarterly reports are due to the Division no later than 30 days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close- out report. The ending dates for each quarter of the program year are March 31, June 30, September 30 and December 31. (c) The close-out report is due 60 days after termination of this Agreement or 60 days after completion of the activities contained in this Agreement, whichever first occurs. (d) If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division, the Division may withhold further payments until they are completed or may take other action as stated in Paragraph (11) REMEDIES. "Acceptable to the Division" means that the work product was completed in accordance with the Budget and Scope of Work. -- (e) The Recipient shall provide additionalprogram updates or information that may be required by the Division. (8) MONITORING. The Recipient shall monitor its performance under this. Agreement, as,well asthat of.its subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that 4 time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A review shall be done for each function'or activityin Attachment.A to this Agreement, and reported in the quarterly report. In addition to reviews of audits conducted in accordance with paragraph (6) above, monitoring procedures may include, but not be limited to, on -site visits by Division staff, limited scope audits, and/or other procedures. The Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Division. In the event that the Division determines that a limited scope audit of the Recipient is appropriate, the Recipient agrees to comply with any additional instructions provided by the Division to the Recipient regarding such audit. The Recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor General. In addition, the Division will monitor the performance and financial management by the Recipient throughout the contract term to ensure timely completion of all tasks. (9) LIABILITY (a) Unless Recipient is a State agency or subdivision, as defined in Section 768.28, Fla. Stat., the Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement, and shall hold the Division harmless against all claims of whatever nature by third parties arising from the work performance under this Agreement. For purposes of this Agreement, Recipient agrees that it is not an employee or agent of the Division, but is an independent contractor. (b) Any Recipient which is a state agency or subdivision, as defined in Section 768.28, Fla. Stat., agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against the Division, and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in Section 768.28, Fla. Stat. Nothing herein is intended to serve as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract. (10) DEFAULT. If any of the following events occur ("Events of Default"), all obligations on the part of the Division to make further payment of funds shall, if the Division elects, terminate and the Division has the Option to exercise any of its remedies set forth in Paragraph (11). However, the Division may make payments or partial payments after any Events of Default without waiving the right to exercise such r4.remedies, and without becoming liable to make any further payment: - (a) If any warranty or representation made by the Recipient in this Agreement or any ' previous agreement -with the Division is or becomes false or misleading in any respect, or if the Recipient fails to keep orperform-any of the obligations, terms or covenantsin this. Agreement, or_ any previous__ 5 agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under this Agreement; (b) If material adverse changes occur:in the financial condition of the Recipient at any time during the term of.this Agreement and the Recipient fails to cure this adverse change within thirty days from the date written notice is sent by the Division. (c) If any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect, incomplete or insufficient information; (d) If the Recipient has failed to perform and complete on time any of its obligations under this Agreement. (11). REMEDIES. If an Event of Default occurs, then the Division may, after thirty calendar days written notice to the Recipient and upon the Recipient's failure to cure within those thirty days, exercise any one or more of the following remedies, either concurrently or consecutively: (a) Terminate this Agreement, provided that the Recipient is given at least thirty days prior written notice of the termination. The notice shall be effective when placed in the United States, first class mail, postage prepaid, by registered or certified mail -return receipt requested, to the address in paragraph (13) herein; (b) Begin an appropriate legal or equitable action to enforce performance of this Agreement; (c) Withhold or suspend payment of all or.any part of a request for payment; (d) Require that the Recipient refund to the Division any monies used for ineligible purposes under the laws, rules and regulations governing the use of these funds. (e) Exercise any corrective or remedial actions, to include but not be limited to: 1. request additional information from the Recipient to determine the reasons for or the extent of non-compliance or lack of performance, 2. issue a written warning to advise that more serious measures may be taken if the situation is not corrected, 3. advise the Recipient to suspend, discontinue or refrain from incurring costsfor any activities in question or 4. require the Recipient to reimburse the Division for the amount of costs incurred for any items determined to be ineligible; =(f) Exercise any other rights or remedies which may be available under law. -(g) Pursuing any of the above remedies Will not -stop the Division-from_pursuingany=other- remedies in thisAgreement or provided at law or in equity. If the Division waives any right or remedy in ' this Agreement ot-fails-to insist on strict performance by the Reciipient„it:will not affect;:extend.-orwaive any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the Division for any other default by the Recipient. (12) TERMINATION. (a) The Division may terminate this Agreement for cause after thirty days written notice. Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations, failure to perform on time, and refusal by the Recipient to permit public access to any document, paper, letter, or other material subject to disclosure under Chapter 119, Fla. Stat., as amended. (b) The Division may terminate this Agreement for convenience or when it determines, in its sole discretion, that continuing the Agreement would not produce beneficial results in line with the furtherexpenditure of funds, by providing the Recipient with thirty calendar days prior written notice. (c) The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement. The amendment will state the effective date of the termination and the procedures for proper closeout of the. Agreement. (d) In the event that this Agreement is terminated, the Recipient will not incur new obligations for the terminated portion of the Agreement after the Recipient has received the notification of termination. The Recipient will cancel as many outstanding obligations as possible. Costs incurred after receipt of the termination notice will be disallowed. The Recipient shall not be relieved of liability to the Division because of any breach of Agreement by the Recipient. The Division may, to the extent authorized by law, withhold payments to the Recipient for the purpose of set-off until the exact amount of damages due the Division from the Recipient is determined. (13) NOTICE AND CONTACT. (a) All notices provided under or pursuant to this Agreement shall be in writing, either by hand delivery, or first class, certified mail, return receipt requested, to the representative named below, at the address below, and this notification attached to the original of this Agreement. (b) The name and address of the Division contract manager for this Agreement is: Michael J. Day Florida Division of Emergnecy Management 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100 Telephone: (850)488-9441 Email:Michael.day@em.myflorida.com 7 (c) The name and address of the Representative of the Recipient responsible for the - administration of this Agreement is: Joseph Zahralban, Assistant Fire Chief 1151 NW 7th Street Miami, FL 33136 Telephone: 305-416-5402 Fax: 305-416-5444 Email: jzahralban@miamigov.com (d) In the event that different representatives or addresses are designated by either party after execution of this Agreement, notice of the name, title and address of the new representative will be provided as outlined in_(13)(a) above. (14) SUBCONTRACTS If the Recipient subcontracts any of the work required under this Agreement, a copy of the unsigned subcontract must be forwarded to the Division for review and approval before it is executed by the Recipient. The Recipient agrees to include in the subcontract that (i) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Division and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The Recipient shall document in the quarterly report the subcontractor's progress in performing its work under this Agreement. For each subcontract, the Recipient shall provide a written statement to the Division as to whether that subcontractor is a minority business enterprise, as defined in Section 288.703, Fla. Stat. (15) TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. (16) ATTACHMENTS (a) All attachments to this Agreement are incorporated as if set out fully. (b) In the event of any inconsistencies or conflict between the language of this Agreement and the attachments, the language of the. attachments shall control, but only to the extent of the conflict or inconsistency. (c) This Agreement has the following attachments: Exhibit 1 Funding Sources Attachment A — Budget and Scope of Work Attachment B — Program Statutes, Regulations and Special Conditions Attachment C — Justification of Advance Payment Attachment D — Warranties and Representations Attachment E — Certification Regarding Debarment., ;, _,. _ ,y. _. Attachment F — Statement of Assurances 8 Attachment G — Reimbursement Checklist (17) FUNDING/CONSIDERATION (a) This is a cost -reimbursement Agreement. The Recipient shall be reimbursed for costs incurred in the satisfactory performance of work hereunder in an amount not to exceed $9,356,839.00, subject to the availability of funds. Attachment G specifies the required documentation needed when submitting for cost reimbursement under this agreement. (b) Any advance payment under this Agreement is subject to Section 216.181(16), FIa.Stat., and is contingent upon the Recipient's acceptance of the rights of the Division under Paragraph (12)(b) of this. Agreement.. The amount which may be advanced may not exceed the expected cash needs of the Recipient within the first three (3) months of the contract term. For a federally funded contract, any advance payment is also subject to federal OMB Circulars A-87, A-110, A-122 and the Cash Management Improvement Act of 1990. All advances are required to be held in an interest -bearing account. If an advance payment is requested, the budget data on which the request is based and a justification statement shall be included in this Agreement as Attachment C. Attachment C will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these funds. No advance shall be accepted for processing if a reimbursement has been paid prior to the submittal of a request for advanced payment. (c) After the initial advance, if any, payment shall be made on a reimbursement basis as needed. The Recipient agrees to expend funds in accordance with the Budget and Scope of Work, Attachment A of this Agreement. (d) Invoices shall be submitted at least quarterly and shall include the supporting documentation for all costs of the project or services. Invoices shall be accompanied by a statement signed and dated by an authorized representative of the Recipient certifying. that "all disbursements made in accordance with conditions of the Division agreement and payment is due and has not been previously requested for these amounts." The supporting documentation must comply with the documentation requirements of applicable OMB Circular Cost Principles. The final invoice shall be submitted within sixty (60) days after the expiration date of the agreement. An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the Division contract manager as part of the Recipient's quarterly reporting as referenced in Paragraph 7 of this Agreement. If the necessary funds are not available to fund this Agreement as a result of action by the United States Congress; the federal Office of Management and Budgeting, the State Chief Financial Officer or under subparagraph (19)(h) of this Agreement, all obligations on the part of the Division to make any further payment of funds shall terminate, and the Recipient shall submit its closeout report within thirty days of receiving notice from the Division. 9 (18) REPAYMENTS All refunds or repayments due to the Division under this Agreement are to be made payable to the order of "Division of Emergency Management, and mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 In accordance with Section 215.34(2), Fla. Stat., if a check or other draft is returned to the Division for collection, Recipient shall pay the Division a service fee of $15.00 or 5% of the face amount of the returned check or draft, whichever is greater. (19) MANDATED CONDITIONS (a) The validity of this Agreement is subject to the truth and accuracy of all the information, representations, and materials submitted or provided by the Recipient in this Agreement, in any later submission or response to a Division request, or in any submission or response to fulfill the ' requirements of this Agreement. All of said information, representations, and materials is incorporated by reference. Additional special conditions are listed on Attachment B. The inaccuracy of the submissions or any material changes shall, at the option of the Division and with thirty days written notice to the Recipient, cause the termination of this Agreement and the release of the Division from -all its obligations to the Recipient. (b) This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other provision of this Agreement. (c) Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement. (d) This Agreement may be executed in any number of counterparts, any one of which may be taken as an original. (e) The Recipient agrees to comply with the Americans With Disabilities Act (Public Law 101-336, 42 U.S.C. Section 12101 et seq.), which prohibits discrimination by public and private entities on the basis of disability in employment, public accommodations, transportation, State and local government services, and telecommunications. - (f) Those who have been placed on the convicted vendor list following a conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services `to'a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a"publcbuilding" or public -work, may not bids on leases of real property to a public entity, may notce awarded or perform work as a contractor, supplier, subcontractor, or 10 consultant under a contract with a public entity, and may not transact business with any public entity in excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list or on the discriminatory vendor list. (g) Any Recipient which is not a local government or state agency, and which receives funds under this Agreement from the federal government, certifies, to the best of its knowledge and belief, that it and its principals: 1. are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department or agency; 2. have not, within a five-year period preceding this proposal been convicted of or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. are not presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph 19(g)2. of this certification; and 4. have not within a five-year period preceding this Agreement had one or more public transactions (federal, state or local) terminated for cause or default. If the Recipient is unable to certify to any of the statements in this certification, then the Recipient shall attach an explanation to this Agreement. In addition, the Recipient shall send to the Division (by email or by facsimile transmission) the completed "Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion" (Attachment E) for each intended subcontractor which Recipient plans to fund under this Agreement. The form must be received by the Division before the Recipient enters into a contract with any subcontractor. (h) The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature, and subject to any modification in accordance with Chapter 216, Fla. Stat. or the Florida Constitution. (i) All bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. (j) Any bills for travel expenses shall be submitted in accordance with Section 112.061, Fla. Stat. The provisions of any special or local law, present or future, shall prevail over any conflicting provisions in -this section, -but -only to the extent of the conflict. - - (k)--The Division reserves the right to unilaterally cancel this Agreement if the Recipient refuses to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Fla. Stat., which the Recipient created or received under this Agreement. 11 (I) If the Recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest income shall either be returned to the Division or be applied against the Division's obligation to pay the contract amount. (m) The State of Florida will not intentionally award publicly -funded contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act ("INA")]. The Division shall consider the employmentby any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the Recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division. (n) The Recipient is subject to Florida's Government in the Sunshine Law (Section 286.011, Fla. Stat.) with respect to the meetings of the Recipient's governing board or the meetings of any subcommittee making recommendations to the governing board. All of these meetings shall be publicly noticed, open to the public, and the minutes of all the meetings shall be public records, available to .the public in accordance with Chapter 119, Fla. Stat. (o) All unmanufactured and manufactured articles, materials and supplies which are acquired for public use under this Agreement must have been produced in the United States as required under41 U.S.C. 10a, unless it would not be in the public interest or unreasonable in cost. (20) LOBBYING PROHIBITION (a) No funds or other resources received from the Division under this Agreement may be useddirectly or indirectly to influence legislation or any other official action by the Florida Legislature or any state agency. (b) The Recipient certifies, by its signature to this Agreement, that to the best of his or her knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Recipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Memnber of Congress, an officer or employee of Congress, or an employee of a Member of Congress in -connection with this Federal contract, grant, loan or cooperative agreement, the Recipient shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities." 12 3. The Recipient shall require that this certification be included in the award documents for all subawards (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. (21) COPYRIGHT, PATENT AND TRADEMARK ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA. ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF FLORIDA. (a) If the Recipient has a pre-existing patent or copyright, the Recipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. (b) If any discovery or invention is developed in the course of or as a result of work or services performed under this Agreement, or in any way connected with it, the Recipient shall refer the discovery or invention to the Division for a determination whether the State of Florida will seek patent protection in its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable material are produced, the Recipient shall notify the Division. Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Recipient to the State of Florida. (c) Within -thirty days of execution of this Agreement, the Recipient shall disclose all intellectual properties relating to the performance of this Agreement which he or she knows or should know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property exists. The Division shall then, under Paragraph (b), have the right to all patents and copyrights which accrue during performance of the Agreement. (22) LEGAL AUTHORIZATION. The Recipient certifies that it has the legal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Recipient also certifies that the undersigned person has the authority to legally execute and bind Recipient to the terms of this Agreement: 13 (23) ASSURANCES. The Recipient shall comply with any Statement of Assurances incorporated as Attachment F. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. RECIPIENT: CITY OF MIAMI By: Johnny Martinez Name and title: City Manager Date: FID# 59-6000375 STATE OF FLORIDA DIVISION OF EMERGENCY MANGEMENT By: Name and Title: Bryan Koon,'Director Date: 14 ATTEST: CITY OF MIAMI FLORIDA, a municipal corporation Priscilla A. Thompson Johnny Martinez, PE City Clerk City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: Julie O. Bru City Attorney Calvin Ellis, Director Department of Risk Management EXHIBIT —1 THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE RECIPIENT UNDER THIS AGREEMENT: NOTE: If the resources awarded to the Recipient are from more than one Federal program, provide the same information shown below for each Federal program and show total Federal resources awarded. Federal Program Federal agency: Department of Homeland Security Catalog of Federal Domestic Assistance title and number: 97.067 Award amount: $ 9,356,839.00 THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER THIS AGREEMENT: NOTE: If the resources awarded to the Recipient represent more than one Federal program, list applicable compliance requirements for each Federal program in the same manner as shown below. Federal Program: List applicable compliance requirements as follows: 1. First applicable compliance requirement (e.g., what activities/services/purposes the federal resources must be used for): Recipient is to use funding to perform the following eligible activities as identified in the United States Department of Homeland Security, Federal Emergency Management Agency, National Preparedness Directorate Fiscal Year 2011-12 State Homeland Security Grant Program (SHSGP), consistent with the Department of Homeland Security State Strategy. -2. Second applicable compliance requirement (e.g., eligibility requirements for recipients of the resources. "Recipient is —subject to all' administrative and financial requirements as set forth in this Agreement, or will be in violation of the terms of the Agreement. 16 NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes, require that the information about Federal Programs and State Projects included in Exhibit 1 be provided to the Recipient. 17 Attachment A Budget and Scope of Work Proposed Program Budget ad. Below is a general budget which outlines eligible categories and their allocation under this award. The Recipient is to utilize the "Proposed Program Budget" as a guide for completing the "Budget Detail Worksheet" below. ,y The equipment category will require a "Detailed Budget Worksheet" including the proposed equipment to be purchased and the corresponding Authorized Equipment List (AEL) reference number. The AEL can be found at www.rkb.us. il. The transfer of funds between the categories listed in the "Proposed Program Budget" is permitted. However, 25% of the award allocation has to be used for. eligible LETP- Type activities. 4 At the discretion of the Recipient, funds allocated to Management and Administration costs (as described in the "Proposed Program Budget") may be put towards Programmatic costs instead. However, no more than 3% of each Recipients' total award may be expended on Management and Administration costs. FY 2011 State Homeland Security Grant Program — Urban Area Miami/Fort Lauderdale UASI State Management & Administration withheld $289,387.00 Security Initiative - Issue 39 Award Allocation $9,646,226.00 3% Expendable Award Allocation after 3% $9,356,839.00 reduction LETP-Type Activities (25% of award. allocation) This amount is not in addition to the remaining award amount but instead signifies the amount needed to meet the 25% requirement. $2,411,557.00 Management and Administration (the dollar amount which corresponds to 3% of the total local agency allocation is shown in the column on the right). $280,705.00 18 Budget Detail Worksheet The Recipient is required to provide a completed budget detail worksheet, to the Division, which accounts for the total award as described in the "Proposed Program Budget". If any changes need to be made to the "Budget Detail Worksheet", after the execution of this agreement, contact the grant manager listed in this agreement via email or letter. e 39 Bud et Detaorksheet` UASI Issuil W Ehg>IbleActivities a Quanta r iiTiC ° -ntyGos :.4 ., 9i tr. {3 �:u'o.hlGos w w• a� ^ t, a r r �r�s S L .: .. l T7 Y2 Lkl.. V:'� n. "4T St �MF,'iAMiV'R °'.�J"v5=- .: r•. Developing hazard/threat-specific annexes that incorporate the range of prevention, protection, response, and recovery activities Developing and implementing homeland security support programs and adopting ongoing DHS national initiatives Developing related terrorism prevention activities Developing and enhancing plans and protocols Developing or conducting assessments Hiring of full or part-time staff or contractors/consultants to assist with planning activities (not for the purpose of hiring public safety personnel fulfilling traditional public safety duties) Conferences to facilitate planning activities Materials required to conduct planning activities TraveVper diem related to planning activities Overtime and backfill costs (in accordance with operational Cost Guidance) Other projects areas with prior approval from FEMA •Issuance of WHTI-compliant tribal identification cards (HSGP only) Activities{{iv�totachieve planning inclusive of people with disabilities `1X�k'rA y IL4 °n I J l atJ tl q Ate+ 1 y-1,�y 0 i � ( �7{i D$ " ".. '7 �e ayfer �k£�-Yf lla -. 11?w.�, t 'to I. 7uA i 0) 7 ,1.0 tJ'S t. 8!S UI�l-' -; ,. ...,.. 1` t : 1, `7 y fi 41 5 f '7 � r��r . .. ,�i �1 ° r,a• of al �1 i e + Y y+aIf35 ...., ,e 1 ?'ef - r' �y 4 .. Reimbursement for select operational expenses associated with increased security measures at critical infrastructure sites incurred (up to 50 percent of the allocation) Overtime for information, investigative, and intelligence sharing activities (up to 50 percent of the allocation) - Hiring of new staff positions/contractors/consultants for participation in information/intelligence analysis and sharing groups or fusion center activities (up to 50 percent of the allocation) - Z ;a+ a, $. 'lr.1 r,aRr' tt K.yan,s. wi r. Itk r . 1.0 it. t ...{.�. ai, st Iq a_�x r Q , �nrs � -' Overtime and backfill for emergency preparedness and response personnel attending FEMA-sponsored and approved training classes. 19 . Overtime and backfill expenses for partOtime and volunteer emergency response personnel participating in FEMA training. Training Workshops and Conferences Activities to achieve training inclusive of people with disabilities Full or Part -Time Staff or Contractors/Consultants Travel Supplies Tuition for higher education Other items list FEMA courses may be found at www.ola.usdoj.gov/FEMA/docs/Eliaible Federal Courses.pdf A complete of approved 11t R b.1edi•F�jl. k,, �d4 A� .: j1415y I 4 13 Design, Develop, Conduct and Evaluate an Exercise Exercise Planning Workshop - Grant funds may be used to plan and conduct an Exercise Planning Workshop to include costs related to planning, meeting space and other meeting costs, facilitation costs, materials and supplies, travel and exercise plan development. Full or Part -Time Staff or Contractors/Consultants - Full or part-time staff may be hired to support exercise -related activities. Payment of salaries and fringe benefits must be in.accordance with the policies of the state or local unit(s) of govemment and have the approval of the state or the awarding agency, whichever is applicable. The services of contractors/consultants may also be procured to support the design, development, conduct and evaluation of CBRNE exercises. The applicant's formal written procurement policy or the Federal Acquisition Regulations (FAR) must be followed. Overtime and backfill costs — Overtime and backfill costs, including expenses for part-time and volunteer emergency response personnel participating in FEMA exercises Implementation of HSEEP Activities to achieve exercises inclusive of people with disabilities 20 Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the exercise project(s). These costs must be in accordance with state law as highlighted in the OJP Financial Guide. States must also follow state regulations regarding travel. If a state or territory does not have a travel policy they must follow federal guidelines and rates, as explained in the OJP Financial Guide. For further information on federal law pertaining to travel costs please refer to http://www.oin.usdoi.aov/FinGuide. Supplies - Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise project(s) (e.g., copying paper, gloves, tape, non -sterile masks, and disposable protective equipment). Other Items - These costs include the rental of space/locations for exercise planning and conduct, exercise signs, badges, etc. •p, ".i" 3�x`y .e ..i .rL' st' yp' a, c4 .4.. '+F9S%Ktd°''7r�,ri $ t.. 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' . , ..w 8 ' tTl''' ` Ki cu(ture`,ie o sinPreveni°n espo se..an M ga' o t qu ,(,,,5,G,,41,,y)7� i' ... s .9_ rcent�,and espouse acraft' • 'f vatra' Pft` Va . `:`N'i; e�n�ItfY''f0.-+ate r 4,<�BRNEAatn Equ�pment,x,:� .��+�,��a���3'�..r�a aFn��:;`�`���s 2 M°�, 4 ;..F-���.��'�,_r'L y -F�Rla? `��F�'i ...F �I Tom,„: aS ?J : :, fa r ms sd� z i fio t Fr F port<e ut men , Q '•.x. ,...,g pp,,., �.s�sr�xr�. �a�t�`��� v� stssY.'rM7717 VI.7,1t= 2gk "' Y'r$ u "j.^'-Lf'WC'e�d . ty.,� nte�ve awaouipmenY „^ss & . `. p ,fie x� u l°ighle and arcing" ipmen zr in r r x u k a z- -:orsa ili tAccets i ionV- i c ' ���a r h W '�W freiMa t Ot he�authonzedlegrpmen costs (mci't,�dey� y�construchon or renoahon eosts�tni-tPis ,tom i . „c= z , tr, ki -� i x ��priorrto�Rthe�guse�aofrany,�fund�ortteonsttuation o1renoauation)P ,category Writtenra royal- must tiFinrci pp d bye eo e ,M., Up to 50 percent of total program funds may be used for personnel and personnel -related activities -.. ! i 'S�P i -Y! liX y i a' , _S g • x cS�+ ) ,P s..j.�iS - y M - `R-• h `: �fwi,�7yy 15 s f f i ;i . Hiring of full-time or part-time staff or contractors/consultants: a To assist with the management of the respective grant program :E To assist with application requirements of the grant program 4. To assist with the compliancy with reporting and data collection as it may relate to the grant program Development of operating plans for information collection and processing necessary to respond to DHS/ODP data calls. Costs associate with achieving emergency management that is inclusive of the access and functional needs of workers and citizens with disabilities. 22 Overtime and backfill costs — Overtime expenses are defined as the result of personnel who worked over and above Their normal scheduled daily or weekly worked time in the performance of FEMA — approved activities. Backfill Costs also called "Overtime as Backfill" are defined as expenses from the result of personnel who are working overtime in order to performthe duties of other personnel who are temporarily assigned to FEMA — approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of Full — Time Equivalent (FTEs) employees. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local government and has the approval of the state or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, an employee of a unit of govemment may not receive compensation from their unit or agency of govemment AND from an award for a single period of time (e.g., 1:00 pm to 5:00 pm), even though such work may benefit both activities. Fringe benefits on overtime hours are limited to Federal Insurance Contributions Act (FICA), Workers' Compensation and Unemployment Compensation. Travel expenses Meeting -related expenses (For a complete list of allowable meeting -related expenses, please review the OJP Financial Guide at http://www.ojp.usdoj.gov/FinGuide). Acquisition of authorized office equipment, including personal computers, laptop computers, printers, LCD projectors, and other equipment or software which may be required to support the implementation of the homeland security strategy. The following are allowable only within the contract period: 4- Recurring fees/charges associated with certain equipment, such as cell phones, faxes, etc. 4 Leasing and/or renting of space for newly hired personnel to administer programs within the grant program. 23 B. Scope of Work Funding is provided to perform eligible activities as identified in the Office of Grants and Training Fiscal Year 2010 Urban Area Security Initiative (UASI) Grant Program, consistent with the Department of Homeland Security State Strategy and the Urban Area Strategy. Eligible activities are outlined in the Scope of Work for each category below: I. Categories and Eligible Activities Urban Area Security Initiative FY2011 UASI allowable costs are divided into the following categories: planning, organization, equipment, training, exercises, management and administration cost are allowable cost. Up to 25% of UASI funds must be dedicated towards law enforcement terrorism prevention -oriented planning, organization, training, exercise and equipment activities. Each category's allowable costs have been listed in the "Budget Detail Worksheet" above. A. Planning Developing hazard/threat-specific annexes that incorporate the range of prevention, protection, response, and recovery activities. Developing and implementing homeland security support programs and adopting DHS national initiatives including but not limited to the following: • Implementing the National Preparedness Guidelines • Pre -event recovery planning • Implementing the National Infrastructure Protection Plan and associated Sector Specific Plans • Enhancing and implementing Statewide Communication Interoperability Plans (SCIP) and Tactical Interoperable Communications Plans (TICP) that align with the goals, objectives, and initiatives of the National Emergency Communications Plan (NECP) • Costs associated with the adoption, implementation, and adherence to NIMS compliance requirements, including implementing the NIMS National Credentialing Framework • Modifying existing incident management and EOPs to ensure proper alignment with the NRF coordinating structures, processes,.and protocols • Establishing or enhancing mutual aid agreements • Developing communications and interoperability protocols and solutions • Conducting local, regional, and tribal program implementation meetings • Developing or updating resource inventory assets in accordance to typed resource definitions issued by the NIMS Integration Center (NIC) • Designing State and local geospatial data systems •" Conducting public education and.outreach campaigns, including promoting individual, family., and business emergency" • preparedness; aleits and warnings education; and evacuation plans as well as CBRNE prevention awareness • Preparing materials for State Preparedness Reports (SPRs) • WHTI implementation activities including the issuance of WHTI-compiiant tribal identification cards Developing related terrorism prevention activities including: 24 • Developing law enforcement prevention activities, to include establishing and/or enhancing a fusion center • Hiring an IT specialist to plan, develop, and implement the IT applications necessary for a fusion center • Developing and planning for information/intelligence sharing groups • Hiring contractors and consultants to make recommendations on the development of capabilities at State and Major Urban Area fusion centers; such centers should be designed in support of the analytic and other baseline capabilities as outlined in the Global Justice Information Sharing Initiative's (Global) Baseline Capabilities for State and Major Urban Area Fusion Centers • Integrating and coordinating public health care, public safety, and health security data -gathering (threats to human and animal health) within State and Major Urban Area fusion centers to achieve early warning and mitigation of health events • Integrating and coordinating private sector participation with fusion center activities • Acquiring systems allowing connectivity to State, local, tribal, territorial, and Federal data networks, such as the National Crime Information Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS), as appropriate • Planning to enhance security during heightened alerts, terrorist incidents, and/or during mitigation and recovery • Multi -discipline preparation across first responder community, including EMS for response to catastrophic events and acts of terrorism • Accessible public information/education: printed and electronic materials, public service announcements, seminars/town hall meetings, and web postings coordinated through local Citizen Corps Councils • Citizen Corps volunteer programs and other activities to strengthen citizen participation • Conducting public education campaigns including promoting individual, family, and business emergency preparedness; promoting the Ready campaign; and/or creating State, regional, or local emergency preparedness efforts that build upon the Ready campaign • Evaluating Critical Infrastructure Protection (CIP) security equipment and/or personnel requirements to protect and secure sites • • CIP cost assessments, including resources (e.g., financial, personnel) required for security enhancements/deployments • Multi -Jurisdiction Bombing Prevention Plans (MJBPP) • Underwater Terrorist Protection Plans Developing and enhancing plans and protocols, including but not limited to: • Developing or enhancing EOPs and operating procedures • Developing or enhancing local, regional, or Statewide strategic or tactical interoperable emergency communications plans • Activities associated with a conversion from wideband to narrowband voice channels • Implementing Statewide Communications Interoperability Plan (SLIP) and Tactical Interoperable Communications Plans (TICPs) that align with the goals, objectives, and initiatives of the National Emergency Communications Plan (NECP) • Developing protocols or standard operating procedures for specialized teams to incorporate the use of equipment acquired through this grant program • Developing terrorism prevention/protection plans • Developing plans, procedures, and requirements for the management of infrastructure and resources related to HSGP and implementation of State or Urban Area Homeland Security Strategies • Developing plans for mass evacuation and pre -positioning equipment • Developing or enhancing border security plans Developing or enhancing cyber security plans • Developing or enhancing secondary health screening protocols at major points of entry (e.g., air, rail, port) • Developing or enhancing cyber risk mitigation plans • Developing or enhancing agriculture/food security risk mitigation, response, and recovery plans • Developing public/private sector partnership emergency response, assessment, and resource sharing plans • Developing or enhancing plans to engage and interface with, and to increase the capacity of, private sector/non- govemmental entities working to meet the human service response and recovery needs of victims • Developing or updating local or regional communications plans • Developing plans to support and assist jurisdictions, such as port authorities and rail and mass transit agencies • Developing or enhancing continuity of operations and continuity of govemment plans • Developing or enhancing existing catastrophic incident response and recovery plans to include and integrate Federal assets provided under the NRF • Developing plans and response procedures for validating and responding to an alarm from a chemical or biological detector (response procedures should include emergency response procedures integrating local first responders) • Developing or enhancing evacuation plans • Developing mechanisms for utilizing the National Emergency Family Registry and Locator System (NEFRLS • Developing or enhancing plans to prepare for surge capacity of ... olunteers • Developing or enhancing the State emergency medical services systems . ... -_- . Developing of enhancing plans for donations and volunteer management and the engagement/integration of private sector/non-govemmental entities in preparedness, response, and recovery activities • Developing or enhancing Bombing Prevention Plans • Developing school preparedness plans • Developing preparedness plans for child congregate care facilities, including group residential facilities, juvenile detention facilities, and public/private child care facilities 25 • Ensuring jurisdiction EOPs adequately address warnings, emergency public information, evacuation, sheltering, mass care, resource management from non -governmental sources, unaffiliated volunteer and donations management, and volunteer resource integration to support each Emergency Support Function, to include appropriate considerations for special needs populations • Developing and implementing civil rights, civil liberties, and privacy policies, procedures, and protocols • Designing and developing State, local, tribal, and territorial geospatial data systems • Developing and implementing statewide electronic patient care reporting systems compliant with the National Emergency Medical Services Information System (NEMSIS) Developing or conducting assessments, including but not limited to: • Developing pre -event recovery plans • Conducting point vulnerability assessments at critical infrastructure sites/key assets and develop remediation/security plans • Conducting or updating interoperable emergency communications capabilities assessments at the local, regional, or Statewide level • Developing border security operations plans in coordination with CBP • Developing, implementing, and reviewing Area Maritime Security Plans for ports, waterways, and coastal areas • Updating and refining threat matrices • Conducting cyber risk and vulnerability assessments • Conducting assessments and exercising existing catastrophic incident response and recovery plans and capabilities to identify critical gaps that cannot be met by existing local and State resources • Conducting Bombing Prevention Capability Analysis Activities that directly support the identification of specific catastrophic incident priority response and recovery projected needs across disciplines (e.g., law enforcement, fire, EMS, public health, behavioral health, public works, agriculture, information technology, and citizen preparedness) • Activities that directly support the identification of pre -designated temporary housing sites • Conducting community assessments, surveys, and research of vulnerabilities and resource needs, and determine citizen education and participation to meet the needs • Conducting Citizen Corps program assessments and evaluations, citizen preparedness surveys, volunteer impact studies, and cost/benefit analysis • Soft target security planning (e.g., public gatherings) • Participating in the FEMA Gap Analysis Program B. Organizational Activities - Urban Areas are allowed up to 50 percent of their FY 2011 UASI funding for Organizational activities. Section 2008 of the Homeland Security Act of2002, as amended by the 9/11 Act, includes the following allowable activities: • Responding to an increase in the threat level under the Homeland Security Advisory System, or needs resulting from a National Special Security Event • Establishing, enhancing, and staffing State and Major Urban Area fusion centers • Paying salariesand benefits for personnel to serve as qualified intelligence analysts Overtime Costs — Overtime costs are allowable for personnel to participate in information, investigative, and intelligence sharing activities specifically related to homeland security and specifically requested by a Federal agency. Allowable costs are limited to overtime associated with Federally requested participation in eligible fusion activities including anti -terrorism task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime Security Committees (as required by the Maritime Transportation Security Act of 2002), DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement Teams. Grant funding canonly be used in proportion to the Federal man-hour estimate, and only after funding for these activities from other Federal sources (i.e. FBI JTTF payments to State and local agencies) has been exhausted. Under no circumstances should DHS grant funding be used to pay for costs already supported by funding from another Federal source. Intelligence Analysts — Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (Public Law 110-412), SHSP and UASI funds may be used to hire new staff and/or contractor positions to serve as intelligence analysts to enable information/intelligence sharing capabilities, as well as support existing intelligence analysts previously. covered by SHSP or UASI funding. In order to be hired as an intelligence analyst, staff and/or contractor personnel must meet at least one of the following criteria: o ' Successftilly complete training to ensure baseline proficiency in intelligence analysis and production within six months of being hired; and/or, .. o-Previously'seived as an intelligence analyst for a minimum of two years either in a Federal intelligence agency, the military, or State and/or local law enforcement intelligence unit All intelligence analyst training should be in accordance with the Global Justice Information Sharing lnitiative's (Global) Minimun; Criminal Intelligence Training Standards for Law Enforcement and Other Criminal Justice Agencies in the United 26 States, which outlines the minimum categories of training needed for intelligence analysts. These include subject -matter expertise, analytic:methodologies, customer -service ethics, information handling and processing skills, critical thinking skills, computer literacy, and objectivity and intellectual honesty. A certificate of completion of such training must be on file with the SAA and must be made available to FEMA Program Analysts upon request. Operational Overtime Costs — In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism, operational overtime costs are allowable for increased security measures at critical infrastructure sites. FY 2011 SHSP or UASI funds for organizational costs may be used to support select operational expenses associated with increased security measures at critical infrastructure sites in the following authorized categories: • Backfill and overtime expenses (as defined in this Guidance) for staffing State or Major Urban Area fusion centers • Hiring of contracted security for critical infrastructure sites • Public safety overtime (as defined in this Guidance) • Title 32 or State Active Duty National Guard deployments to protect critical infrastructure sites, including all resources thatare part of the standard National Guard deployment package (Note: Consumable costs, such as fuel expenses, are not allowed except as part of the standard National Guard deployment package) • Increased border security activities in coordination with CBP, as outlined in Information Bulletin #135 FY 2011 SHSP or UASI funds may only be spent for operational overtime costs upon prior approval provided in writing by the FEMA Administrator. B. Personnel Personnel hiring, overtime, and backfill expenses are permitted under this grant in order to perform allowable FY 2011 HSGP planning, training, exercise, and equipment activities. • A personnel cost cap of up to 50 percent of total SHSP and UASI program funds may be used for personnel and personnel - related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (Public Law 110-412). Grantees who wish to seek a waiver from the personnel cost cap must provide documentation explaining why the cap is unacceptable; waiver requests will be considered only under extreme circumstances. In general, the use of SHSP and UASI funding to pay for staff and/or contractor regular time or overtime/backfill is considered a personnel cost. Activities that are considered "personnel" and "personnel -related," and therefore count against the personnel cost cap of 50 percent, include, but are not limited to: • Operational overtime • Overtime/backfill to participate in approved training or exercise deliveries • Salaries and personnel costs of intelligence analysts • Overtime to participate in intelligence sharing activities • Salaries and personnel costs of planners, equipment managers, • exercise coordinators, and/or training coordinators • Salaries and personnel costs under the M&A category • Contractor costs associated with performing the above activities C. Equipment Acquisition The 22 allowable prevention, protection, response, and recovery equipment categories and equipment standards for FY 2011 HSGP are listed on the web -based version of the Authorized Equipment List (AEL) on the Responder Knowledge Base (RKB), at haps://www.rkb.us. Unless otherwise stated, equipment must meet all mandatory regulatory and/or DHS-adopted standards to be eligible for purchase using these funds. In addition, agencies will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. The equipment, goods, and supplies ("the eligible, equipment") purchased with funds provided under this agreement are for the purposes specified in "Florida's Domestic Security Strategy". Equipment purchased with these funds will be utilized in the event of emergencies, including, but not limited to, terrorism -related hazards. The sub -recipient shall place the equipment throughout the State of Florida in such a manner that, in the event of an emergency, the equipment can be deployed on the scene of the emergency or be available for use at a fixed location within two (2) hours of a request for said deployment. The Florida Division of Emergency Management (FDEM) must approve any purchases of equipment not itemized in a project's approved Initial Strategic Implementation -Plan (ISIP) in advance of the purchase. -The sub -recipient will, in accordance with the statewide mutual aid agreement or other emergency response purpose' as specified in 'the "Florida Domestic Security Strategy," ensure that all equipment purchased with these funds-is:used to respond'to any and all incidents within its regional response area as applicable for so long as this Agreement remains in effect. Prior to requesting a response, the FDEM will take prudent and appropriate action to determine that the level or intensity of the incident is such that the specialized equipment and resources are necessary to mitigate the outcome of the - incident. 27 The sub -recipient shall notify the FDEM Office of Domestic Preparedness at 2555 Shumard Oak Blvd., Tallahassee, Florida 32399 one year in' advance of the expiration of the equipmnent's posted shelf -life or normal life expectancy or when it has been expended. The sub -recipient shall notify the FDEM immediately if the equipment is destroyed, lost, or stolen. The sub -recipient shall not transfer, rent, self, lease, alienate, donate, mortgage, encumber or otherwise dispose of the eligible equipment without the prior written consent of the FDEM. D. Training Allowable training -related costs include, but are not limited to, the following: • Developing, Delivering, and Evaluating Training— Includes costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment. • Overtime and Backfill — The entire amount of overtime costs, including payments related to backfilling personnel, which are the direct result of attendance at FEMA and/or approved training courses and programs, are allowable. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation from their unit or agency of govemment AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit both activities. • Travel — Costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses by employees who are on travel status for official business related to approved training. • Hiring of Full or Part -Time Staff or Contractors/Consultants — Payment of salaries and fringe benefits to full or part-time staff or contractors/consultants must be in accordance with the policies of the State or unit(s) of local government and have the approval of the State or awarding agency, whichever is applicable. Such costs must be included within the funding allowed for program management personnel expenses, which must not exceed 15 percent of the total allocation as specified in section E:6. In no case is dual compensation allowable (see above). • Certification/Recertification of Instructors — States are encouraged to follow the FEMA Instructor Quality Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student learning. This is particularly important for those courses that involve training of trainers. This information is contained in Information Bulletin 4193, issued October 20, 2005. Training Activities States, territories, and Urban Areas may use HSGP funds to develop a homeland security training program. Allowable training -related costs under HSGP include the establishment, support, conduct, and attendance of training specifically identified under the SHSP, UASI, MMRS, and CCP grant programs and/or in conjunction with emergency preparedness training by other Federal agencies (e.g., HHS, DOT). Allowable training topics include, but are not limited to, CBRNE terrorism, cyber/agriculture/food security, intelligence gathering and analysis, NIMS related training, citizen and community preparedness, interoperable and emergency communications, and training for volunteers, infants and children and individuals with disabilities in disasters, pediatric medical surge, and evacuation and sheltering with particular emphasis on children, keeping children with parents or guardians, addressing needs of unaccompanied minors, and integrating the accessibility and functional needs of children and adults with disabilities (see Comprehensive Preparedness Guide 301 [CPG-301]: Interim Emergency Management Planning Guide for Special Needs Populations and other resources for additional information). Training conducted using HSGP funds should address a performance gap identified through an After Action Report/Improvement Plan (AAR/IP) or contribute to building a capability that will be evaluated through an exercise. Exercises should be used to provide the opportunity to demonstrate and validate skills learned in training, as well as to identify training gaps. Any training or training gaps should be identified in the AAR/IP and addressed in the State or Urban Area training cycle. All training and exercises conducted with. HSGP funds should support the development and testing of the jurisdiction's EOP or specific annexes, where applicable. E. Exercises All Urban Areas are required to develop a Multi -Year Training and Exercise Plan (TEP) and submit to the FEMA Grants and Preparedness Community of Interest (COI) on the Homeland Security Information Network (HSIN). Further, Urban Areas,are 'encouraged to develop a Multi -Year Plan and Schedule that takes into consideration anticipated training needs of the Urban Area for at'least the iininediate'year, with exercises being timed to provide responders the opportunity.to utilize training received. Further guidance concerning the Training and Exercise Plan and the Training and Exercise Plan Workshop can be found at https://hseep.dhs.gov. Allowable exercise -related costs include: • Funds Used to Design, Develop, Conduct, and Evaluate an Exercise — Includes costs related to planning, meeting space and other meeting costs, facilitation costs, materials and supplies, travel, and documentation. Grantees are encouraged to use govemment facilities to conduct meetings and conferences whenever possible. 28 • Hiring ofFell or Part -Time Staffor.Contractors/Consultants — Full or part-time staff may be hired to support exercise -related activities. Such costs must be included within the funding allowed for program management personnel expenses, which must not exceed 15 percent of the total allocation. The applicant's formal written procurement policy or the Federal Acquisition Regulations (FAR) — whichever is more stringent — must be followed. In no case is dual compensation allowable. • Overtime and Backfill — The entire amount of overtime costs, including payments related to backfilling personnel, which are the direct result of time spent on the design; development, and conduct of exercises are allowable expenses. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit both.activities. • Travel — Travel costs are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of exercise project(s) or HSEEP programmatic requirements as described in the HSEEP website (e.g., Improvement Plan Workshops, Training and Exercise Plan). Supplies — Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise project(s) (e.g., copying paper, gloves, tape, non -sterile masks, and disposable protective equipment). Other Items — These costs include the rental of equipment (e.g., portable toilets, tents), food, gasoline, exercise signs, badges, etc. Unauthorized exercise -related costs include: Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles) and emergency response apparatus (e.g., fire trucks, ambulances). Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e.g., electronic messaging signs). Exercise Requirements Exercises conducted with FEMA support must be managed and executed in accordance with the Homeland Security Exercise and Evaluation Program (HSEEP). HSEEP Guidance for exercise design, development, conduct, evaluation, and improvement planning is located at https://hseep.dhs.gov. The HSEEP Library provides sample exercise materials and templates. All exercises using HSGP funding must beNIMS compliant. More information is available online at the NIMS Integration Center, http://www.fema.gov/emergency/nims/index.shtm. Where applicable, the Training and Exercise Plans should include training and exercises that support specialized programs, such as the Regional Catastrophic Preparedness Grant Program. States are encouraged to exercise their capabilities with regard to infants and children across all aspects of response and recovery, including pediatric medical surge capabilities and integrating the accessibility and functional needs of children and adults with disabilities. • Exercise Scenarios. The scenarios used in HSGP-funded exercises must be based on the State/Urban Area's Homeland Security Strategy and plans. Acceptable scenarios for SHSP, UASI, MMRS, and CCP exercises include: chemical, biological, radiological, nuclear, explosive, cyber, agricultural and natural or technological disasters. Exercise scenarios must be catastrophic in scope and size as defined by the National Response Framework. The scenarios used in HSGP-funded exercises must focus on validating existing capabilities and must be large enough in scope and size to exercise multiple tasks and warrant involvement from multiple jurisdictions and disciplines and nongovernmental organizations. Exercise scenarios should also be. based on the Multiyear Training and Exercise Plan. • =Special Event Planning. If a State or Urban Area will be hosting a special event (e.g., Super Bowl, G-8 Summit) they are approved to participate in a Tier 1 or Tier II exercise as,approyed,by:the,National Exercise Program (NEP) Executive Steering Committee per the NEP Implementation'Plan. TheS' should plari to'use' SHSP UASI'funding to ' finance training and exercise activities in preparation for those events. States and Urban Areas should also consider 'exercises at major venues (e.g., arenas, convention centers) that focus on evacuations, communications, and command and control. States should also anticipate participating in, at least one Regional Exercise annually., States 'must include all confirmed or planned special events in the Multi -year Training and Exercise Plan. Exei vise Evaluation. All exercises will be capabilities and performance -based and evaluated using Exercise •' Evaluation Guides (EEGs) found on the HSEEP website at https://hseep.dhs.gov. An After -Action 29 Report/Improvement Plan (AAR/IP) will be prepared and submitted to the FEMA Grants and Preparedness Community of Interest,(COI) on the ,Homeland Security Information Network (HSIN) within 90 days following completion of the exercise, regardless of type.or scope. AAR/IPs must conform to the HSEEP format, should capture objective data pertaining to exercise conduct, and must be developed based on information gathered through EEGs found in HSEEP. All applicants are encouraged to use the Lessons Learned Information Sharing System as a source for lessons learned and to exchange besfpractices. • Role of Non -Governmental Entities in Exercises. Non -governmental participation in all levels of exercises is strongly encouraged. Leaders from nongovernmental entities should be included in the planning, conduct, and evaluation of an exercise. State, local, tribal, and territorial jurisdictions are encouraged to develop exercises that test the integration and use of non-govemmental resources provided by non -governmental entities, defined as the private sector and private non-profit, faith -based, community, volunteer, and other non -governmental organizations. Non -governmental participation in exercises should be coordinated with the local Citizen Corps Council(s) and other partner agencies. Unauthorized Exercise Costs Unauthorized exercise -related costs include: • Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles) and emergency response apparatus (e.g., fire trucks, ambulances). Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e.g., electronic messaging signs). C. Management and Administration - no more than 3% of each sub -recipient's total award may be expended on Management and Administration costs. Hiring of full-time or part-time staff or contractors/consultants: • To assist with the management of the respective grant program • To assist with application requirements • To assist with the compliancy with reporting and data collection requirements Development of operating plans for information collection and processing necessary to respond to FEMA data calls Overtime and backfill costs - Overtime expenses are defined as the result of personnel who worked over and above their normal scheduled daily or weekly worked time in the performance of FEMA— approved activities. Backfill Costs also called "Overtime as Backfill" are defined as expenses from the result of personnel who are working overtime in order to perform the duties of other personnel who are temporarily assigned to FEMA— approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of Full — Time Equivalent (FTEs) employees. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local govemment and has the approval of the state or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, -an employee of a unit of govemment may not receive compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 pm to 5:00 pm), even though such work may benefit both activities. Fringe benefits on overtime hours are limited to Federal Insurance Contributions Act (FICA), Workers' Compensation and Unemployment Compensation. Travel expenses Meeting -related expenses (For a complete list of allowable meeting -related expenses, please review the OJP Financial Guide at http://www.ojp.usdoi.00v/FinGuide). Acquisition of authorized office equipment, including: • Personal computers • Laptop. computers • Printers • • LCD projectors, and Other equipment or software which may be required to support the implementation of the homeland security strategy The following are allowable only within the period of performance of the contract: • Recurring fees/charges associated with certain equipment, such as cell phones, faxes, etc. Leasing and/or renting of space for newly hired personnel during the period of performance of the grant program D. Unauthorized Expenditures - • Activities unrelated to the completion and implementation of the grant program • • ' 'Other items not in accordance with the Authorized Equipment List or previously listed as allowable costs 30 • Funding may not beused to supplant ongoing, routine public safety activities of state and local emergency responders, and may:notbe-used to•hire staff -for operational.activities_or backfill..Funds cannot not replace (supplant) funds that have been appropriated for the same purpose. E. Construction and Renovation Use of HSGP funds for construction and renovation is generally prohibited except as outlined below. Such construction and renovation shall be strictly limited and allowable only when it is a necessary component of a security system at critical infrastructure facilities. Project construction and renovation not exceeding $1,000,000 is allowable, as deemed necessary. The following types of projects are considered to constitute construction or renovation, and must be submitted to FEMA for compliance review under Federal environmental planning and historic preservation (EHP) laws and requirements prior to initiation of the project: Construction and renovation of guard facilities Renovation of and modifications, including the installation of security and communication equipment, to buildings and structures that are 50 years old or older Any other construction or renovation efforts that change or expand the footprint of a facility or structure, including security enhancements to improve perimeter security. Physical security enhancements, including but not limited to: o Lighting o Fencing o Closed-circuit television (CCTV) systems o Motion detection systems o Barriers, doors, gates and related security enhancements 0 In addition, the erection of communications towers that are included in a jurisdiction's interoperable communications plan is allowed, subject to all applicable. laws, regulations, and licensing provisions. Communication tower projects must be submitted to FEMA for EHP review. Per the Consolidated Security, Disaster Assistance, and Continuing Appropriations Act of 2009 (Public Law 110-329), communications towers are not subject to the$1,000,000 construction and renovation cap. Approval Process: In order for grantees to drawdown funds for construction and renovation costs, the grantee must provide the Division with: • A description of the asset or facility, asset location, whether the infrastructure is publicly or privately owned, and the construction or renovation project; • Certification that a facility vulnerability assessment has been conducted • An outline addressing how the construction or renovation project will address the identified vulnerabilities from the assessment • Consequences of not implementing the construction or renovation project • Any additional information requested by FEMA to ensure compliance with Federal environmental and historic preservation requirements Additional information may also be found on the FEMA's website located at http:://www.fema.Qov/plan/ehp/ Note: Written approval must be provided by FEMA prior to the use of any UASI funds for construction or renovation. F. Overtime and Backfill Guidance Overtime — These expenses are limited to the additional costs which result from personnel working over and above 40 hours of weekly work time as a direct result of their performance of FEMA-approved activities specified in this guidance. Overtime associated with any other activity is not eligible. Backfill-related Overtime — Also called "Overtime as Backfill," these expenses are limited to overtime costs which result from personnel who are working overtime (as identified above) to perform the duties of other personnel who are temporarily assigned to FEMA-approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of FTE employees. J. - National Incident Management System (NIMS) Compliance HSPD-5,"Management of Domestic Incidents," mandated the creation of NIMS and the National Response Plan (NRP). NIMS provides a consistent framework for entities at all jurisdictional levels to work together to manage domestic • '` ' incidents, regardless of cause, size, or complexity. To promote interoperability and compatibility among Federal, State, local, and tribal 'capabilities, NIMS includes a core set of guidelines; standards, and protocolsfor command and management, preparedness, resource management, communications and information management, supporting technologies, and management and maintenance of NIMS. The NRP, using the template established by NIMS, is an all- discipline,all-hazards plan that provides the structure and mechanisms to coordinate operations for evolving or potential 31 Incidents of National Significance, which are major events that "require a coordinated and effective response by an appropriate•combination of Federal, State;-local;tribal, private sector, and nongovernmental entities." The NIMS Integration Center (NIC) recommends 38 NIMS Compliance Objectives for nongovernmental organizations that support NIMS implementation. These activities closely parallel the implementation activities that have been required of State, territorial, tribal, and local governments since 2004 and can be found at www.fema.gov/pdf/emergency/nims/ngo fs.pdf. To integrate nonprofit organizations into the broader national preparedness effort, DHS encourages grantees to consider pursuing these recommended activities. Additionally, nongovemmental organizations grantees and sub -grantees will be required to meet certain NIMS compliance requirements. This includes all emergency preparedness,response, and/or security personnel in the organization participating in the development, implementation, and/or operation of resources and/or activities awarded through this grant must complete training programs consistent with the NIMS National Standard Curriculum Development Guide. Minimum training includes IS-700 NIMS: An Introduction. In addition, IS-800.a NRP: An Introduction, Incident Command System (ICS-100), Incident Command System (ICS-200), Intermediate Incident Command System (G-300), and Advanced Incident Command System (G-400) are also recommended. For additional guidance on NIMS training, please refer to http://www.fema.aov/emergency/nims/nims training.shtm. Additional information about NIMS implementation and resources for achieving compliance are available through the NIMS Integration Center (NIC), at http://www.fema.aov/emergency/nims/. III. Reporting Requirements 1. Quarterly Programmatic Reporting: The Quarterly Programmatic Report is due within 30 days after the end of the reporting periods (March 31, June 30, September 30 and December 30) for the life of this contract. If a report(s) is delinquent, future financial reimbursements will be withheld until the Recipient's reporting is current. chedule Reporting Period Report due to DEM no later than January 1 through March 31 April 30 April 1 through June 30 July 31 July 1 through September 30 October 31 October 1 through December 31 January 31 2. Programmatic Reporting-BSIR Biannual Strategic Implementation Report: After the end of each reporting period, for the life of the contract unless directed otherwise but the SAA, the recipient will complete their Biannual Strategic Implementation Report in the Grants Reporting Tool (GRT) https://www.reportina.odp.dhs.gov. The reporting periods are January 1-June 30 and July 1-December 31. Data entry is scheduled for December 1 and June 1 respectively. Future awards and reimbursement may be withheld if these reports are delinquent. .3. Reimbursement Requests: A request for reimbursement may be sent to your grant manager for review and approval at anytime during the contract period. The Recipient should include the category's corresponding line item number in the "Detail of Claims" form. This number can be found in the "Proposed Program Budget". A line item number is to be included for every dollar amount listed in the "Detail of Claims" form. _ 4. Close-out Programmatic Reporting: The Close-out Report is due to the Florida Division of.Emergency Management no later, than 60 calendar days, ;- after the agreement is either completed or the agreement`has expired:' " 5. Monitoring: Florida. Division of Emergency Management US Department of Homeland Security Grants Program 32 Grant Monitoring Process Florida has enhanced state and local capability and capacity to prevent, prepare.and respond to terrorist threats since 1999 through various funding sources including federal grant funds. The Florida Division of Emergency Management (FDEM) has a responsibility to track and monitor the status of grant activity and items purchased to ensure compliance with applicable SHSGP grant guidance and statutory regulations. The monitoring process is designed to assess a recipient agency's compliance with applicable state and federal guidelines. Monitoring is accomplished utilizing various methods including desk monitoring and on -site visits. There are two primary areas reviewed during monitoring activities - financial and programmatic monitoring. Financial monitoring is the review of records associated with the purchase and disposition of property, projects and contracts. Programmatic monitoring is the observation of equipment purchased, protocols and other associated records. Various levels of financial and programmatic review may be accomplished during this process. Desk monitoring is the review of projects, financial activity and technical assistance between FDEM and the applicant via e-mail and telephone. On -Site Monitoring are actual visits to the recipient agencies by a Division representative who examines records, procedures and equipment. Frequency of annual monitorinE activity: Each year the FDEM will conduct monitoring for up to 50% of their sub -grantees. It is important to note that although a given grant has been closed, it is still subject to either desk or on -site monitoring for a five year period following closure. Areas that will be examined include: Management and administrative procedures; Grant folder maintenance; Equipment accountability and sub -hand receipt procedures; Program for obsolescence; Status of equipment purchases; Status of training for purchased equipment; Status and number of response trainings conducted to include number trained; Status and number of exercises; Status of planning activity; Anticipated projected completion; Difficulties encountered in completing projects; Agency NIMS/ICS compliance documentation; Equal Employment Opportunity (EEO Status); Procurement Policy FDEM may request additional monitoring/information if the activity, or lack there of, generates questions from the region, the sponsoring agency • -—or FDEM leadership. The method of gathering this information will be determined on a case -by -case basis. "' Desk monitoring is an on -going process.. -Recipients will be required to participate_in desk topmonrtoring on an annual basis and as determined ``by the FDEM. This contact will provide an opportunity to identify the need for technical assistance (TA) and/or a site visit if the FDEM determines that a recipient is having difficulty completing their project. As:difficulties/deficiencies are identified, the respective region or sponsoring agency will be notified by the program office via email. Itiforinationwill-include the -grant recipient agency'name, year and project description and the nature of the issue in question. Many of the issues 33 Ili('{ ill;'. _11 that arise may be resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to the FDEM for assistance. Examples of TA include but are not limited to: al Equipment selection or available vendors 4 Eligibility of items or services 4 Coordination and partnership with other agencies within or outside the region or discipline 4 Record Keeping 4. Reporting Requirements 4. Documentation in support of a Request for Reimbursement On -Site Monitoring will be conducted by the FDEM or designated personnel. On -site Monitoring visits will be scheduled in advance with the recipient agency POC designated in the grant agreement. The FDEM will also conduct coordinated financial and grant file monitoring. These monitoring visits will be coordinated with the capability review visits. Subject matter experts from other agencies within the region or state may be called upon to assist in the form of a peer review as needed. All findings related to the capability review will be documented and maintained within the FDEM. On -site Monitoring Protocol On -site Monitoring Visits will begin with those grantees that are currently spending or have completed spending for that federal fiscal year (FFY). Site visits may be combined when geographically convenient. There is a financial and programmatic on -site monitoring checklist to assist in the completion of all required tasks. Site Visit Preparation A letter will be sent to the recipient agency Point of Contact (POC) outlining the date, time and purpose of the site visit before the planned arrival date. The appointment should be confirmed with the grantee in writing (email is acceptable) and documented in the grantee folder. The physical location of any equipment located at an alternate site should be confirmed with a representative from that location and the address should be documented in the grantee folder before the site visit. On -Site Monitoring Visit Once FDEM personnel have arrived at the site, an orientation conference will be conducted. During this time, the purpose of the site visit and the items FDEM intends to examine will be identified. If financial monitoring visit will be conducted, they will then explain their objectivesand will proceed to perform the financial review. `FDEM personnel'will'review'all files'and supporting.documentation. Once the supporting documentation has been reviewed, a tour/visual/spot inspection of equipment will be conducted. Each item should be Visually inspected whenever possible. Bigger items (computers, response vehicles, etc.) should have an asset decal (information/serial-nuniber)'placed in a prominent Iodation on each piece of equipment as per recipient agency requirements. The serial number 34 should correspond with the appropriate receipt to confirm purchase. Photographs should be taken of the equipment (large capitol expenditures in excess of $1,000. per item). If an item is not available (being used during time of the site visit), the appropriate documentation must be provided to account for that particular piece of equipment. Once the tour/visual/spot inspection of equipment has been completed, the FDEM personnel will then conduct an exit conference with the grantee to review the findings. Other programmatic issues can be discussed at this time, such as missing quarterly reports, payment voucher/reimbursement, equipment, questions, etc. Post Monitoring Visit FDEM personnel will review the on -site monitoring review worksheets and backup documentation as a team and discuss the events of the on -site monitoring. Within 30 calendar days of the site visit, a monitoring report will be generated and sent to the grantee explaining any issues and corrective actions required or recommendations. Should no issues or findings be identified, a monitoring report to that effect will be generated and sent to the grantee. The grantee will submit a Corrective Action Plan within a timeframe as determined by the FDEM. Noncompliance on behalf of sub - grantees is resolved by management under the terms of the Sub grant Agreement. The On -Site Monitoring Worksheets, the monitoring report and all back up documentation will then be included in the grantee's file. K. Programmatic Point of Contact Contractual Point of Contact Programmatic Point of Contact Michael J. Day FDEM 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 (850) 488-9441 michael.dav@em.mvflorida.com Andrea Becraft FDEM 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 (850) 410-3457 Andrea.becraft@em.myflorida.com L. Contractual Responsibilities • The FDEM shall determine eligibility of projects and approve changes in scope of work. • The FDEM shall administer the financial processes. 35 Attachment B Program Statutes, Regulations and Special Conditions 1) 53 Federal Register 8034 2) 31 U.S.C. §1352 3) Chapter 473, Florida Statutes 4) Chapter 215, Florida Statutes 5) E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR Part 66, Common rule 6) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 7) Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975 8) Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593 9) Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) 10) Title I of the Omnibus Crime Control and Safe Streets Act of 1968, 11) Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act 12) 28 CFR applicable to grants and cooperative agreements 13) Omnibus Crime Control and Safe Streets Act of 1968, as amended, 14) 42 USC 3789(d), or Victims of Crime Act (as appropriate); 15) Title VI of the Civil Rights Act of 1964, as amended; 16) Section 504 of the Rehabilitation Act of 1973, as amended; 17) Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); 18) Title IX of the Education Amendments of 1972; 19) Age Discrimination Act of 1975; Department of Justice Non -Discrimination Regulations, 20) 28 CFR Part 42, Subparts C,D,E, and G 21) Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39 Special Conditions Article I Financial Guidelines 1. The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to DHS grants are listed below: A. Administrative Requirements 1. -44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 36 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non - Profit Organizations (OMB Circular A-110) 3. 44 CFR Part 10, Environmental Considerations B. Cost Principles 1. 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB Circular A-87) 2. .2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR Part 230, Cost Principles for Non -Profit Organizations (OMB Circular A-122) 4. 48 CFR 31.2, Federal Acquisition Regulations (FAR), Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations Article II — Prohibition on Using Federal Funds Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without theexpress prior written approval of FEMA. Article III — Compliance with Program Guidance The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2011 Homeland Security Grant Program (HSGP) guidance and application kit. Article IV — Financial Reports (FDEM Form 1 & 2) Required Quarterly The recipient shall submit the Financial Report (FDEM Form 1 & 2) within 30 days of the end of the first Federal quarter covering the grant period of performance. The recipient shall submit quarterly reports thereafter until the grant ends and final payment is received. Reports are due on January 31, April 30, July 31 and October 30. A report must be submitted for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Future reimbursement requests may be withheld if these reports are delinquent.' The Close -Out Report (FDEM Form 5) is due within sixty (60) days after the end date of the performance period. Article V — Acceptance of Post Award Changes 37 In the event that FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Article VI — Trafficking In Persons A. Provision applicable to a recipient that is a private entity. 1. You as the recipient, your employees, subrecipients under this award, and subrecipients' employees may not: a. Engage in severe forms of trafficking in persons during the period of time that the award is in effect; b. Procure a commercial sex act during the period of time that the award is in effect; or c. Use forced labor in the performance of the award or subawards under the award. 2. We, as the State awarding agency, may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity: a. Is determined to have violated a prohibition in paragraph A.1 of this award term; or b. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph A.1 of this award term through conduct that is either: i Associated with performance under this award; or ii Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, "OMB Guidelines to Agencies on Government wide Debarment and Suspension (Non -procurement)," as implemented by our agency at 2 CFR Part 3000. B. Provisions applicable to a recipient other than a private entity. We as the Federal • warding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity: Is determined to have violated a prohibition in paragraph`A:1 of this award term; or 38 2. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph A.1 of this award term through conduct that is either: a. Associated with performance under this award; or b. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, "OMB Guidelines to Agencies on Government wide Debarment and Suspension (Non - procurement)," as implemented by our agency at 2 CFR Part 3000. C. Provision applicable to any recipient. 1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph A.1 of this award term. 2. Our right to terminate unilaterally that is described in paragraph A.2 or B of this section: a. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and b. Is in addition to all other remedies for noncompliance that are available to us under this award. 3. You must include the requirements of paragraph A.1 of this award term in any subaward you make to a private entity. D. Definitions. For purposes of this award term: 1. "Employee" means either: a. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or b. Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in -kind contribution toward cost sharing or matching requirements. 2. "Forced labor" means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision or obtaining of a person :for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage,:; debt bondage, or slavery. 3. "Private entity" means: 39 a. Any entity other than a State, local government, Indian Tribe, or foreign public entity, as those terms are, defined in 2 CFR 175.25. b. Includes: i. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian Tribe at 2 CFR 175.25(b). ii. A for -profit organization. 4. "Severe forms of trafficking in persons," "commercial sex act," and "coercion" have the meanings given at section 103 of the TVPA, as amended (22U.S.C. 7102). Article VII — Classified Security Condition A. "Classified national security information," as defined in Executive Order (EO) 12958, as amended, means information that has been determined .pursuant to EO 12958 or any predecessor order to require protection against unauthorized disclosure and is marked to indicate its classified status when in documentary form. B. No funding under this award shall be used to support a contract, subaward, or other agreement for goods or services that will include access to classified national security information if the award recipient has not been approved for and has access to such information. C. Where an award recipient has been approved for and has access to classified national security information, no funding under this award shall be used to support a contract, subaward, or other agreement for goods or services that will include access to classified national, security information by the contractor, subawardee, or other entity without prior written approval from the DHS Office of Security, Industrial Security Program Branch (ISPB), or, an appropriate official within the Federal department or agency with whom the classified effort will be performed. D. Such contracts, subawards, or other agreements shall be processed and administered in accordance with the DHS "Standard Operating Procedures, Classified Contracting by States and Local Entities," dated July 7, 2008; EOs 12829, 12958, 12968, as amended; the National Industrial Security Program Operating Manual (NISPOM); and/or other applicable implementing directives or instructions. Ali security requirement documents are located at: http://www.dhs.gov/xopnbix/grants/index.shtm b yuponsuch a contract, subaward or other agreement, and prioraward E. ' will be used tdetermination ination bythe award recipient thatfundingunderthis to execution of any actions to facilitate the acquisition of such a contract, subaward, or other agreement, the award recipient shall contact ISPB, or the applicable Federal department or agency, for approval and processing instructions. 40 • DHS Office of Security ISPB contact information: Telephone: 202-447-5346 Email: DD254AdministrativeSecurity(a,dhs.gov Mail: Department of Homeland Security Office of the Chief Security Officer ATTN: ASD/Industrial Security Program Branch Washington, D.C. 20528 Article VIII — Central Contractor Registration and Universal Identifier Requirements A. Requirement for Central Contractor Registration (CCR) Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain the currency of your information in the CCR until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that applicants and recipients review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. B. Requirement for Data Universal Numbering System (DUNS) Numbers If recipients are authorized to make subawards under this award, they: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you unless the entity has provided its DUNS number to you. 2. May not make a subaward to an entity unless the entity has provided its DUNS number to you. C. Definitions For purposes of this award term: 1. Central Contractor Registration (CCR) means the Federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the CCR Internet site (currently at http://www.ccr.gov). Data Universal Numbering System (DUNS) number means the nine digit number ;. established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify 'business' entities. A DUNS number.may be obtained from D&B by telephone (currently 866-705-5711) or the intemet(currently at 41 http://fedgov.ndb.com/webform). 3. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR part 25, subpart C: a. A Governmental organization, which is State, local government or Indian Tribe; b. A foreign public entity; c. A domestic or foreign nonprofit organization; d. A domestic or foreign for -profit organization; and e. A Federal agency, but only as a sub recipient under an award or subaward to a non -Federal entity. 4. Subaward: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec.----.210 of the attachment to OMB Circular A-133, "Audits of States, Local Governments, and Non -Profit Organizations"). c. A subaward may be provided through any legal agreement, including an agreement that you consider a contract. 5. Subrecipient means an entity that: a. Receives a subaward from you under this award; and b. Is accountable to you for the use of the Federal funds provided by the subaward. Article IX — Reporting Subawards and Executive Compensation A. Reporting of first -tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award teiui, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L 111-5) for a subaward to an entity (see definitions in paragraph e. of this award term). 2. Where and when to report. a. You'must report each obligating action described in paragraph"a:l. of this award term to http://www.fsrs.gov. -.b. _ For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, 42 if the obligation was made on November 7, 2010, the obligation must be reported no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions at http://www.fsrs.gov specify. B. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if - a. the total Federal funding authorized to date under this award is $25,000 or more; b. in the preceding fiscal year, your received- i. 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and c. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm) 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: a. As part of your registration profile at http://www.ccr.gov. b. By the end of the month following the month in which this award is made, and annually thereafter. C. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d.'-of this award term, for each first -tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal •r year, iz- a: In the ,subrecipient s preceding fiscal year, the subrecipient received- 43 i 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and b. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm) 2. Where and when to report. You must report executive total compensation described in paragraph c.l . of this award term: a. To the recipient. b. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. D. Exemptions 1. If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: a. Subawards, and b. The total compensation of the five most highly compensated executives of any subrecipient. E. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 CFR part 25: a. A Governmental organization, which is State, local government or Indian Tribe; b. A foreign public entity; c. A domestic or foreign nonprofit organization; d. A domestic or foreign for -profit organization; and °e. A Federal agency, but only as a sub recipient under an award or subaward to a non -Federal entity. 44 2. Executive means officers, managing partners, orr any other employees in management positions. 3. Subaward: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. .210 of the attachment to OMB Circular A-133, "Audits of States, Local Governments, and Non -Profit Organizations"). c. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 4. Subrecipient means an entity that: a. Receives a subaward from you (the recipient) under this award; and b. Is accountable to you for the use of the Federal funds provided by the subaward. 5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): a. Salary and bonus. b. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. c. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. d. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. e. Above -market earning on deferred compensation which is not tax - qualified. f. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. 45 Article X — Summary Description of Project The FY 2011 Homeland Security Grant Program (HSGP) funding shall be used for costs related to preparedness activities associated with implementing the State Homeland Security Strategy, any respective Urban Area Security Strategies, and the investments identified during the application period. The HSGP consists of the State Homeland Security Program (SHSP), the Urban Area Security Initiative (VASI), the Citizen Corps Program (CCP), the Metropolitan Medical Response System (MMRS) program, and Operation Stonegarden (OPSG). Together, these programs provide an integrated mechanism to enhance the coordination of National Priority efforts to prevent, respond to, and recover from terrorist attacks, major disasters and other emergencies. Article XI — National Environmental Policy Act (NEPA) The recipient shall comply with all applicable Federal, State, and local environment and historic preservation (EHP) requirements and shall provide any infoiuuation requested by FEMA to ensure compliance with applicable laws including: National Environmental Policy Act, National Historic Preservation Act, Endangered Species Act, and Executive Orders on Floodplains (11988), Wetlands (11990) and Environmental Justice (12898). Failure of the recipient to meet Federal, State, and local EHP requirements and obtain applicable permits may jeopardize Federal funding. Recipient shall not undertake any project having the potential to impact Environmental or Historical Preservation (EHP) resources without the prior approval of FEMA, including but not limited to communication towers, physical security enhancements, new construction, and modifications to buildings that are 50 years old or greater. Recipient must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re-evaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation, the recipient must ensure monitoring of ground disturbance, and if any potential archeological resources are discovered, the recipient will immediately cease construction in that area and notify FEMA and the appropriate State Historic Preservation Office. Any construction activities that have been initiated prior to the full EHP review could result in a non-compliance finding. For your convenience, here is the screening form link: (The Screening Form is available at: (www.fema.gov/doc/government/grant/bulletins/info329 final screening memo.doc). For these types of projects, grantees must complete the FEMA EHP Screening Form (OMB Number 1660- 0115/FEMA Form 024-0-01) and submit it, will all supporting documentation, to their respective FDEM grant manager for review. Grantees should submit the FEMA EHP Screening Form for each project as soon as possible upon receiving their grant award. 46 Attachment C JUSTIFICATION OF ADVANCE PAYMENT RECIPIENT: If you are requesting an advance, indicate same by checking the box below. [ ] ADVANCE REQUESTED Advance payment of $ is requested. Balance of payments will be made on a reimbursement basis. These funds are needed to pay staff, award benefits to clients, duplicate forms and purchase start-up supplies and equipment. We would not be able to operate the program without this advance. If you are requesting an advance, complete the following chart and line item justification below. ESTIMATED EXPENSES BUDGET CATEGORY/LINE ITEMS (list applicable line items) 20_-20_ Anticipated Expenditures for First Three Months of Subgrant Agreement For example ADMINISTRATIVE COSTS (Include Secondary Administration.) For example PROGRAM EXPENSES TOTAL EXPENSES LINE ITEM JUSTIFICATION (For each line item, provide a detailed justification explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety (90) days of the contract term. Support documentation should include quotes for purchases, delivery timelines, salary and expense projections, etc. to provide the Division reasonable and necessary support that the advance will be expended within the first ninety (90) days of the contract term. Any advance funds not expended within the first ninety (90) days of the contract term shall be returned to the Division Cashier, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399, within thirty (30) days of receipt, along with any interest earned on the advance) - 47 Attachment D Warranties and Representations Financial Management Recipient's financial management system must include the following: (1) Accurate, current and complete disclosure of the financial results of this project or program (2) Records that identify the source and use of funds for all activities. These records shall contain information pertaining to grant awards, authorizations, obligations, unobligated balances, assets, outlays, income and interest. (3) Effective control over and accountability for all funds, property and other assets. Recipient shall safeguard all assets and assure that they are used solely for authorized purposes. (4) Comparison of expenditures with budget amounts for each Request For Payment. Whenever appropriate, financial information should be related to performance and unit cost data. (5) Written procedures to determine whether costs are allowed and reasonable under the provisions of the applicable OMB cost principles and the terms and.conditions of this Agreement. (6) Cost accounting records that are supported by backup documentation. Competition All procurement transactions shall be done in a manner to provide open and free competition. The Recipient shall be alert to conflicts of interest as well as noncompetitive practices among contractors that may restrict or eliminate competition or otherwise restrain trade. In order to ensure excellent contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, and invitations for bids and/or requests for proposals shall be excluded -from competing for such procurements. -Awards shall be made to the bidder or offeror whose bid or offer is responsive to the solicitation and is most advantageous to the Recipient, considering the price, quality 'and other factors'°Solicitations shall clearly set forth all requirements that the..bidder orofferor must fulfill, in orderfor'the bid orofferto be evaluated by the Recipient. Any and all bids or offers may be rejected when it is in the Recipient's interest to do so. 48 Codes of conduct. The Recipient shall maintain written standards of conduct governing the performance of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported by public grant funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated, has a financial or other interest in the firm selected for an award. The officers, employees, and agentsof the Recipient shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or partiesto subcontracts. The standards of conduct shall provide for disciplinary actions to be applied for violations of the standards by officers, employees, or agents of the Recipient. Business Hours The Recipient shall have its offices open for business, with the entrance door open to the public, and at least one employee on site, from Licensing and Permitting All subcontractors or employees hired by the Recipient shall have all current licenses and permits required for all of the particular work for which they are hired by the Recipient. 49 Attachment E Subcontractor Covered Transactions (1) The prospective subcontractor of the Recipient, , certifies, by • submission of this document, that neither it nor its principals is presently debarred, suspended, proposed fordebarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the Recipient's subcontractor is unable to certify to the above statement, the prospective subcontractor shallattach an explanation to this form. SUBCONTRACTOR: By: Signature Recipient's Name Name and Title Street Address City, State, Zip Date DEM Contract Number Project Number 50 Attachment F Statement of Assurances The Recipient hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that govern the application, acceptance and use of Federal funds for this federally -assisted project. Also the Applicant assures and certifies that: 1. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally -assisted programs. 2. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. (5 USC 1501, et seq.) 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act. 4. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 5. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 6. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. 7. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 8. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, orany other form of direct or indirect Federal assistance. '9. It will assist the Federal grantor agency in its compliance with Section 106 of the National. Historic Preservation Act of 1966 as amended .(16 USC 470), Executive Order 11593 and the Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) `donsultirig witl theState Historic Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or eligible for inclusion -in the National Register of Historic Places that are subject to adverse effects (see 36 :CFR Part 800'8) by the activity, --and notifying the, Federal grantor agency of the existence of any such `properties and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 51 10. It will comply, and assure the compliance of all its subgrantees and contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations. 11. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 12. It will comply, and all its contractors will comply, with the non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 13. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the Grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 14. It will provide an Equal Employment Opportunity Program if required to maintain one, where the application is for $500,000 or more. 15. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 16. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug - Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620. 52 Attachment G Reimbursement Checklist Please Note: FDEM reserves the right to update this check list throughout the life of the grant to ensure compliance with applicable federal and state rules and regulations. Equipment 1. Have all invoices been included? 2. Has an AEL # been identified for each purchase? 3. If service/warranty expenses are listed, are they only for the performance period of the grant? 4. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement) 5. If EHP form needed — has copy of it and approval from State/DHS been included? Planning Consultants/Contractors (Note: this applies to contractors also billed under Organization) 1. Does the amount billed by consultant add up correctly? 2. Has all appropriate documentation to denote hours worked been properly signed? Have copies of all planning materials and work product (e.g. meeting documents, copies of plans) been included? (If a meeting was held by recipient or contractor/consultant of recipient, an agenda and signup sheet with meeting date must be included). 4. Has the invoice from consultant/contrator been included? 5. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation which will -include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that n 3. statement). : Has Attachment' F (found within Agreement with FDEM) been completed --for this consultant and included in the reimbursement package? Salary.Positions=(Note: this applies to positions billed under M&A and Organization as well) 53 n ❑ 1. Have the. following been provided: signed time sheet by employee and supervisor and proof that employee was paid for time worked (statement of earnings, copy of payroll check or payroll register)? Has a time period summary sheet been included for total claimed amount? 2. Does the back-up documentation provided match the time period for which reimbursement is being requested? Training 1. Is the course DHS approved? Is there a course or catalog number? If not, has FDEM approved the non-DHS training? Is supporting documentation included your reimbursement request? 2. Have sign -in sheets, rosters and agenda been provided? 3. If billing for overtime and/or backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at training, hourly rate and total amount paid to each attendee? Have print outs from entity's financial system been provided as proof attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? 4. Have the names on the sign -in sheets been cross-referenced with the names of the individuals for whom training reimbursement costs are being sought? 5. Has any expenditures occurred in support of the training (e.g., printing costs, costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment)? If so, receipts and proof of payment must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement). Exercise n 1. Has documentation been provided on the purpose/objectives of the exercise? Such as, SITMAN/EXPLAN. - 2. If exercise has been conducted - has after -action report been included?_._ ._ Have sign -in sheets, agenda, rosters been provided? 3 If billing :Overtime and backfill, has ;a spreadsheet been provided that lists attendee names, department, # of hours spent at exercise, hourly rate aridoctal paid "to`each attendee? Have print outs from entity's financial c:systerriteen provided toprove attendeeswere paid? For backfill, has a 54 n clear delineation/cross reference been provided showing who was backfilling who? 4. Have the names on the sign -in sheets been cross-referenced with the names of the individuals for whom exercise reimbursement costs are being sought? 5. Has any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in support of the exercise? If so, receipts and proof of payment must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation to include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement). 6. Has any expenditures occurred on rental of space/locations for exercises planning and conduct, exercise signs, badges, etc.? If so, receipts and proof of payment must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation to include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement). Travel/Conferences 1. Have all receipts been turned in such as: airplane receipts, proof of mileage, toll receipts, hotel receipts, car rental receipts, registration fee receipts and parking receipts? Are these receipts itemized? Do the dates of the receipts match the date(s) of travel/conference? Does the hotel receipt have a zero balance? If applicable, have a travel authorization and travel reimbursement form been included to account for per diem, mileage and other travel expenses which have been reimbursed to the traveler by sub grantee? 2. If travel is a conference has the conference agenda been included? 3. Has proof of payment to traveler been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or copy of payroll check if reimbursed through payroll). Organization 1: 'If -billing for overtime and backfill, has a spreadsheet been provided that :.::i � :}. �` _: �. �. =.�,_ lists attendee names, -department, # of hours spent ........ y rate at EOC, hourly =and total :paid to each attendee? -Have: print ;outs ,from, entity'-financia 'system been provided to prove attendees were paid? For backfill, has a clear - delineation/cross . reference been provided showing who was backfilling who? 55 n n Matching Funds 1. Contributions are from Non Federal funding sources. 2. Contributions are from cash or in -kind contributions which may include training investments. 3. Contributions are not from salary, overtime or other operational costs unrelated to training. For All Reimbursements - The Final Check 1. Have Forms 3, 4a, 4b and 4c been completed and included with each request for reimbursement? 2. Have the costs incurred been charged to the appropriate POETE category? 3. Does the total on Form 3 match the totals on Forms 4a, 4b and 4c? 4. Has Form 3 been signed by the Grant Manager? 5. Has the reimbursement package been entered into sub grantee's records/spreadsheet? 6. Have the quantity and unit cost been notated on Form 4b? 56 Budget Detail Worksheet The Recipient is required to provide a completed budget detail worksheet, to the Division, which accounts for the total award as described in the "Proposed Program Budget". If any changes need to be made to the "Budget Detail Worksheet", after the execution of this agreement, contact the grant manager listed in this agreement via email or letter. -;. Ylf•r E-.. i '� [_*, `' ""-' y t. a .. -,. rh ' �, UASI:Issue 39 Budget Detail Worksheet Sri ,. , . Eligible 4,�...`• �. - Activities } fi r aTw, LrY nrS a n Y^' �.j}{�i 1 t�' i FFYr:. 4 Y=� a - .'^'4 t. �,-7 -4.- +srr� , +i r �*1. I ' } w. -S�'' r � ° i i � T. rdo �:A•A`a�q t i•�,t tT � , is YVi,� id „s.?i, �r s �4. �G` A ... E... A. $ ••'. F +r !s. `.*:.. .: ri - l I a' j{3'!G" ,7 �, `* ,; 0 - I (} I k!. 1 y I� dry N�ki' Y I 71 �l 17 �lY t �;t Developing hazard/threat-specific annexes that incorporate the range of prevention, protection, response, and recovery activities Developing and implementing homeland security support programs and adopting ongoing DHS national initiatives Developing related terrorism prevention activities 1. Fusion Center Project 1 $184,767.84 $184,767.84 Developing and enhancing plans and protocols 1. Regional Citizens Corps - thisproject includes funds awarded throughout the region to various CERT/Citizen Corps groups for training, planning and purchase of equipment to enhance volunteer preparedness for community response and recovery in the event of disasters. 1 $250,000 $250,000 1 $200,000 $200,000 2. Planning, Training and Exercise. These dollars have been set - aside for the costs associated with conducting regional trainings, exercises and planning activities. Developing or conducting assessments 1. Critical Infrastructure Assessments. Region 7 identified hundreds of Critical Infrastructure/Key Resources (Cl/KR) with the goal of conducting ACAMS Risk and Threat Assessments on those sites via a prioritized list. With FY2010 funding, 25 assessments were conducted. This FY2011 project will continue this assessment process and assessments will be done on additional sites. 1 $100,000 $100,000 Hiring of full or part-time staff or contractors/consultants to assist with planning activities (not for the purpose of hiring public safety personnel fulfilling traditional public safety duties) 1. EOC Planner Sustainment. This project will continue to fund the EOC planner position. 1 • $40,000 $40,000 1 $160,000 $160,000 2. Emergency Management Planning Coordinator (12 months). This position will assist with the development/revision of citywide emergency management plans such as the CEMP, 1 $80,000 $80,000 COG and COOP. 3. Emergency Management Planner (12 months). This position will assist with general planning responsibilities related to the 1 $60,000 $60,000 — implementation of the UA51 grant program. - 1 $118 640 $118 640 4. Equipment Inventory Planner (12 months). This position will . be responsible for tracking the equipment purchased under the Miami OAS! Grant Program and will draft all EHP forms. 1 $65,000 $65,000 5. Emergency Management Specialist. This project will continue • to fund' emergency management staffing, which is a 19 continuation of an existing project , 6. UASI Planner - this position will assist with developing the city's emergency management plans, coordinate with city departments to develop their response operation.procedures, act as a liason to the county EM division and coordinate with county, state and federal agencies in regards to response, recovery and preparedness issues. 7: Regional Training and Exercises Planner - this position includes the responsibilities of ensuring compliance with training courses as well as the coordination of necessary regional exercises. 8. .Regional Cl/KR Planner - Personnel to develop regional plans and assessments to identify overall growth and needs as well as promote regional collaboration. 9. Regional Program Manager. This position assists the Miami and Ft. Lauderdale with regional planning needs (e.g. drafting of investment justifications, coordination of UAWG meetings, development of annual budgets, etc.). 10. Project Planning. This project will allow for the hiring of a contractor to assist with the development of regional plans such as the regional P,T & E plan, Miami/Ft. Lauderdale strategic plan and revision of regional planning documents. 11. R-LEX Regional Coordinator/Trainer. This project will provide for a position to assist with the administration and training involved with this regional intelligence sharing system. 1 1 1 1 1 $65,000 $75,000 $95,000 $300,000 $100,000 $65,000 $75,000 $95,000 $300,000 $100,000 Conferences to facilitate planning activities Materials required to conduct planning activities Travel/per diem related to planning activities 1. Travel. This is costs for staff to attend DHS and State sponsored grant management/UASI courses/conferences. 1 $30,000 $30,000 Overtime and backfill costs (in accordance with operational Cost Guidance) Other projects areas with prior approval from FEMA Issuance of WHTI-compliant tribal identification cards (HSGP only) Activities to achieve planning inclusive of people with disabilities t7-.: hl'gi. it aof101'lth-lx.§ i�/ iiiii>(l 4si4 %l'ii liit�Ucil(�'�a�F iqJ z); r� o,;.1. ,� I6 dl lil`i�`jlt K�„ns7dah)' ^: ..., ;. .� .. ,.:_.. .,, r }/Ri �4 ,_ ...�, yti# G 'hR 3itl @IM ),Ii_ ., i.... n �F-ate _.',.. l ". 1�� ry' IrF r,,1 k71 1. G ...-L..i_,_. _.x. ... ,.� .. M ... .,. Reimbursement for select operational expenses associated with increased security measures at critical infrastructure sites incurred (up to 50 percent of the allocation) Overtime for information, investigative, and intelligence sharing activities (up to 50 percent of the allocation) 20 Hiring of new staff positions/contractors/consultants for participation in information/intelligence analysis and sharing groups or fusion center activities (up to 50 percent of the allocation) ',.-, Wi,.,,,,...,''')45..n.riY1:4,--,___'''''ff;Eg.'Y'7:1V•tiViEN,:, iEgTiF1P.: ,vfl t7!‘ , '121: VA WaWi'F'xi.li-S.r.,(Vir:?P' .,.1- :41,, Ili:W.7MT iiTi140,- Overtime and backfill for emergency preparedness and response personnel attending FEMA-sponsored and approved training classes. 1. ERT Training Overtime Backfill. This will cover the backfill costs 1 $227,050.60 $227,050.60 associated with the ERT training. 1 $6,828.06 $6,828.06 2. Citizen Corp Instructor Overtime Pay - Citizen Corps Project - Training and awareness enhancement for volunteers to be prepared for emergency operations. Overtime and backfill expenses for part0time and volunteer emergency response personnel participating in FEMA training. Training Workshops and Conferences 1. Medical Management of CBRNE Events. This training will train personnel how to protect themselves and crew during a 1 $60,000 $60,000 CBRNE event response. They will learn the effects, how to treat signs and symptoms of chemical & radiation agent exposure including pediatric needs. .Also will be taught to identify and treat injuries from an explosion. 1 $15,300 $15,300 2. Response to Terrorist Bombings, This training will prepare emergency responders to perform safe operations during bomb incidents (principally in the warm and cold zone.) 1 $30,000 $30,000 3. Medical Preparedness and Response to Bombings. This project will train personnel in techniques designed as a result of the London Subway bombing (pre and post event). Will focus on commonly used explosives, bombing injuries and treatment. 1 $32,029 $32,029 4. Hazardous Materials Toxic -Medic Program. This training will educate and certify all MFR paramedics on chemical behavior, toxicology and treat of hazardous material medical emergencies. 1 1 $125,000 $29,216.72 $125,000 $29,216.72 5. Preparedness Campaign. All -Hazards Public Education 1 $58,509 $58,509 Campaign, to include materials and displays 6. WebE0C Board design, advanced and beginners PT&E of county and municipality users of this interoperable communication system. 1 $16,000 $16,000 7. Training. The request for training funds will allow for the law enforcement agencies in Monroe County to conduct the recommended training identified in Responder Based 1 $150,000 $150,000 Knowledge document, and the RDSTF training recommendations listed for the Regional Security Team. 8. Field Force Training for Patrol Officers. This training will be offered in different 6 sessions. 9. Waterborne Explosives. The training funding will be used to contract a vendor to conduct at least 4 classes in Explosive Ordinance Detection and Render Safe Procedures. This would address a critical gap in our regional response capabilities. Courses would only be open to EOD technicians who have attended or are scheduled to attend the Hazardous Devices ' School at the Redstone Arsenal. 21 Activities to achieve training inclusive of people with disabilities Full or Part -Time Staff or Contractors/Consultants Travel 1. CERT Coordinator Conference /Travel - Citizen Corps Program Project- Costs associated with attending CERT conferences. 1 $1,650 $1,650 Supplies 1. Target Safety Software for Emergency Management Training- Incident Management System- Training software needed for over 150 city staff assigned to emergency operations duties. Emergency procedures and plans, tests can be desseminated through this software as well as staff compliance tracking. 1 $7,500 $7,500 Tuition for higher education Other items may be found at www.oip.usdoj.gov/FEMA/docs/Eligible Federal Courses.pdf A complete list of FEMA approved courses t� . G. 11•. Jel iN th,.r iti r }.. � .-.4 �. � .. f rii r 9y Design, Develop, Conduct and Evaluate an Exercise 1. Planning and Exercise. Emergency Response all -hazards annex for CEMP followed by an EOC Table Top Exercise to test annex. (Split between planning and exercise) 1 $21,791.84 $21,791.84 Exercise Planning Workshop - Grant funds may be used to plan and conduct an Exercise Planning Workshop to include costs related to planning, meeting space and other meeting costs, facilitation costs, materials and supplies, travel and exercise plan development. Full or Part -Time Staff or Contractors/Consultants - Full or part-time staff may be hired to support exercise -related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or local unit(s) of government and have the approval of the state or the awarding agency, whichever is applicable. The services of contractors/consultants may also be procured to support the design, development, conduct and evaluation of CBRNE exercises. The applicant's formal written procurement policy or the Federal Acquisition Regulations (FAR) must be followed. Overtime and backfill costs — Overtime and backfill costs, including expenses for part-time and volunteer emergency response personnel participating in FEMA exercises Implementation ofHSEEP Activities to achieve exercises inclusive of people with disabilities 22 Travel - Travel costs (i.e., airfare, mileage, per.diem, hotel, etc.) are - allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the exercise project(s). These costs must be in accordance with state law as highlighted in the'DJP Financial Guide. States must also follow state regulations regarding travel. If a state or territory does not have a travel policy they must follow federal guidelines and rates, as explained in the OJP Financial Guide. For further information on federal law pertaining to travel costs please refer to httn://www.oin.usdoi.eov/FinGuide. Supplies - Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise project(s) (e.g., copying paper, gloves, tape, non -sterile masks, and disposable protective equipment). Other Items - These costs include the rental of space/locations for exercise planning and conduct, exercise signs, badges, etc. ,�. . • 5 rn -^�j i ;i Ie Equipment � �, 'l I t 9 li ible ur mentFAc ursrtron..Cos: s ,belownhighlights the allowable eguipmentcategones_for thrs .able7 -awardMcomprrehensrtlisting-of ese, !loo'.wablee,equipment c�ateg ies sand specrfic equipment eligrbl each categorycan be, found on ihe� w �, atj »• A ,web`,.based Auu l onzed E u men ,C s( aa�htt /%www3rkb=us a p � ilk r t 4;. I '[t s/ in�m Ei 1 Pt �} �i: S'k Jn E -. s Q ty f k anti t= � y �r 1 � �.�c.,S�Pi r r , � ~�`4 it - �s..g a,n r d ''." E`r'"e n'� i. �• S` M' N� Yf - Q C,r II �a1r � y3y � ,� }3 �� 31 �� ' fi v „ d "� J,� ��Unrt Vogt i; q F r as I��+h �,���,.) �'�'k � t � p f,+ w ' t,yty a*.�i"'.n. 6 �^ n r°�4 try .S�` 4 "Y.S. 'CP ''� 3 �,:: {` si" +-� ti Y r➢` 15" .A.p{•'.N� �..fcn._ ,„,..- r L shy°- its x rr. ,At'' � f �a ae � }.ra * oo.: p�. ,1 ` Total.Gos, i yr , Er f ,c't � ���M �t �' uif : � �a 5 >� `k YK'%W 5�`f ii d i 1�''- k „ 077%>1' �4 ^�cH.6`.� , .. a t' , �yiaClrck�on Authoriied4 ippmen � tst Lam) ,T 1 iSf.�a u "drzAM1ry}.� •4�Y' 3. � '. .�. ' LL r3If youi rsh to urchase a pieceiof eguipmen omrany category 1 ga�below, then m the space grven�b`elow.that category&put tee AEL ,�'Ss+�3 inumbe L'iiti t .x„ rsah `� S K, demsnumber and title l ; �a M1 qz�� e* 9 kiA ^u L �„�Y ��t'1 G''F��',�3."-� 3 'S. 1� ,G'4�Na ^'9ri3 w ' "'F. :47:1 '.NgiggiaM.; iv�r.°4'7 +�. yip T+ µ }�f` Si +...^4 erson protectly eteequtpment- .,..s r � 4 %f Via, L tabs i n as �r aa,� ,yr K! ^^,�: * •�ts 3e ?tom: t'ta'u, a * r 'Y �' . ` ',,,, 1. Self -Contained Breathing Apparatus certified as compliant with NFPA 1981 and certified by NIOSH as compliant with the CBRN approval criteria. (Line Item# 2011-70)(AEL# 01AR-SCBA) 2. Respirator, Air -Purifying, Full Face, Tight Fitting, Negative Pressure, CBRN (Line Item# 2011-50)(AEL# 0103-AR-PAPA) 3. Gas Mask replacement cartridge (Line Item# 2011-49)(AEL# 01AR-03-PAPC) 4. Disposable Respirator Canisters. This project will involve sustainment costs for inventory of Disposable Respirator Canisters for emergency response capabilities. (Line Item# 2011-93) (AEL# 01AR-06-DISP) 5. South Florida Red Cross Disaster Training - Train 200 volunteers and staff to enhance awareness of disaster response procedures (training materials and shelter simulation exercise). (Line Item# 2011-106)(AEL# 01CB-03-ENSM) 6. Personal Protective Equipment (PPE's). This project will sustain existing equipment previously purchased with UASI (Line Item# 2011-61)(AEL# 01EM-02-GARM) 7. Tactical Body Armor for SWAT Team & K9 Unit. Dragon Fire Tactical Vest, KXPIIIA Ballistics, Ceramic Plates (Line Item# 2011-45) (AEL# 01LE-01-ARMR) 8. : Helmet, Ballistic (Line Item#:2011-47) AEL#(01LE-01-HLMT) 9. Hatch Gear. This project will include the purchase of protective padded equipment for civil unrest. (Line Item# 2011-89) (AEL# 1 1 1 1 1 1 1 1 1 1 1 $100,075 $12,500 $1,140.95 $9,000 $26,674 $7,172 $37,156.10 $2,496 $4,000 $46,380 $120,000 $1.00,075 $12,500 $1,140.95 $9,000 $26,674 $7,172 $37,156.10 $2,496 $4,000 $46,380 $120,000 23. 01LE-01-PRPD) 10. Protech 20"x34" Intruder Ballistic Armor Shield Level IIIA - Enhance Response capabilities- This equipment is needed to provide increased protection to first responder officers• in case of attacks. (Line Item# 2011-112) (AEL# 01LE-01-SHLD) 11. Underwater Emergency Response Equipment. This is dive equipment that will facilitate emergency response as it relates to critical incidents on the waterways involving underwater (Line Item# 2011-27) (AEL# 01WA-01-SCBA) 12. Protective dry suit for use in contaminated water diving operations. This equipment will enhance dive team capabilities while responding to CBRNE incidents. This equipment will enable divers to operate in contaminated waters. (Line Item# 2011-117) (AEL# 01WA-05-SUTD) 13. Gloves, Rescue and Recovery, Protective, Technical Rescue Incidents (Line Item# 2011-48) (AEL# 012A-02-GLVA) 14. Gloves, Utility, Protective, Technical Rescue Incidents (Line Item# 2011-52) (AEL# 01ZA-02-GLVA) 15. Protection, Eye (Line Item# 2011-46) (AEL# 01ZA=03-EYEP) 16. Hydration System, Personal, Water Bottle compatible w/M95 Gas Mask (Line Item# 2011-51) (AEL# 01ZA-06-HYDR) 17. Tape, Chemical Resistant (Line Item# 2011-53)(AEL# 012A-06- HYDR) 18. Vest or Outer Garment, High -visibility (Line Item# 2011-54) (AEL# 01ZA-06-VEST) 1 1 1 1 1 1 1 $25,000 $1,120 $3,580 $990 $1,995 $3,580 $2,000 $25,000 $1,120 $3,580 $990 $1,995 $3,580 $2,000 P' ;'Y.r.i'� t.r`7� �S.y = lbs ie de gelpAgatioaplitemediiaaf on}equ�pmen L." 444i I, � � 1. Explosive Entry Equipment, Upgrades/ (Breaching Arm) (Line Item# 2011-20) (AEL# 02EX-00-EXEN) 2. Electronic Counter Measures Equipment (ECM) Device (Line Item# 2011-19) (AEL# 02EX-03-ELCM) 3. SRS 5 Bomb Search Suits- this equipment is needed to enhance protection of bomb squad team while on emergency call outs. (Line Item# 2011-170) (AEL#.[02PE-01-SRCH) 1 1 1 $20,000 $50,000 $40,600 $20,000 $50,000 $40,600 yj' .F�' ".'!w5V-MX .Cf`,im:tY-7g ,V �w6,iV, rift 1415M7 ' ,�{yG P✓�}.�{i `tiL � •4 r. . g3RN_Dope tdaralaseazdch an g c _ uipr$me nt �.z? x 4 - ''%{T )�v.. ..�- p�l,5g H {� g • F � J �� .• ^1N� .:. 1. Ballistic panels for first responders to be added to currently 2. issued tactical equipment vests. - these panels are needed to provided added protection for first responders deployed to critical emergency tactical operations as well as during tactical disaster training drills. (Line Item# 2011-123)(AEL# 030-01- _ VSTO, 01LE-01-ARMR) 3. Ballistic shields and breaching tools for tactical response - this equipment is needed to provide protection for first responders during -disaster activation. (Line Item# 2011-122)(AEL# 030E- 01-VSTO, 01LE-01-SHLD, 20TE-00-NTRY) 4. • SMART VMS Portable Variable Digital _Messaging Sign Trailer; 1 1 1 1 $41,597.20 $29,797.17 $19,151 - $50,000 $41,597.20 $29,797.17 $19,151 $50,000 24 with self-contained trailer -mounted power generation unit(Line Item# 2011-128)(AEL# 030E-03-SIGN) i 5. Critical Event Rescue Training. This project includes firefighter training at the operations level to provide effective rescue during critical event mass casualty disasters as well as urban collapse incidents. This funding would train 400-500 more MDFR personnel. (Line Item# 2011-26)(AEL# 030E-05-ROPS; 030E-05-HARN) 6. Remote Controlled Small CBRNE/EOD Tactical Robot; electric motor; variable speed joystick controls; Color LED vision screen; CALIBRE T-5 model /ICOR, or comparable. (Line Item# 2011-127)(AEL# 030E-07-ROBT) 7. 800 MHZ Repeater Antenna. This project will enhance interoperable communications. (Line Item# 2011-88)(AEL# 03CP-03-TOWR) 8. Thermal Imager and Receiver -this equipment is being requested for use by agency's S.W.A.T team to provide reliable heat pictures of officers' surroundings and detect terrorists/suspects in dark or smoke filled environments. (Line Item# 2011-173)(AEL# 030E-02-TILA) 9. Talon Generation IV Robot Vehicle - This equipment is needed to provided the capabilities to investigate suspicious packages, IEDs and gather real time intelligence in an hostile environment. (Line Item# 2011-114)(AEL# 030E-07-ROBT) 10. Helicopter-Draganfly X8 - remote controlled helicopter- draganfly with video capability for pre -scouting and surveillance during search warrants and call outs. (Line Item# 2011-168)(AEL# 030E-07-ROBT) 11. SWAT Fiber Optics Camera and Accessories. This equipment will be used for inspecting voids and confined spaces with limited physical access. (Line Item# 2011-82)(AEL# 03SR-03- SCAM) 12. Sonar, Imaging. This equipment is designed to detect and track underwater targets that enter an alarm zone and qualify as an underwater threat. (Line Item# 2011-22)(AEL# 03WA-02- SONR) 1 1 1 1 1 1 1 $71,749 , $4,000 $19,693 $115,469.51 $20,000.80 $10,000 $70,000 $71,749 $4,000 $19,693 $115,469.51 $20,000.80 $10,000 $70,000 iI o Wowo F$i�t gl m, ,;. r � +t � ' t � )q „ � ` t,„ .. 1. License Plate Reader. The project consist of a Regional License 1 $300,154 $300,154 Plate Reader System. (Line Item# 2011-30)(AEL# 04AP-02- AVLS) 1 $8000 $8000 2. Handheld GPS Units MGRS Capable, including self-contained handhelds, mobile mounted systems, and accessory devices. 1 $51,600 $51,600 (Line Item# 2011-86)(AEL# 04AP-02-DGPS) -- 3. SMART Digital Imaging. The digital imaging machine will be a Region 7 asset to be deployed and used by the SMRT team when response is provided for local preplanned or disaster.:._ situations. The digital imaging machine has a versatile use in MCI, surge situations, mortuary and veterinary operations. With the integrated system that combines patient registration 1 $25,000 $25,000 with the digital imaging; accurate identification of film and patient matching is accomplished. (Line Item# 2011-182)(AEL# =-- , 25 04AP-02-OAPT) 1 $23,000 $23,000 4. EOC Technology Disaster Redundancy. The equipment to be purchased will be back-up Servers and Equipment to enhance 1 $2,400 $2,400 EOC redundancy and resiliency. (Line Item# 2011-34)(AEL# 04AP-03-GISD, 04HW-01-INHW) 5. A/V computer. The audiovisual workstation is needed to have one computer manage all different screens in the audiovisual system. (Line Item# 2011-39) (AEL# 04HW-01-1NHW) 1 $21,295 $21,295 1 $8,000 $8,000 6. Project Docs workstation (GIS). This workstation would allow GIS manager to be able to create/modify maps with mission critical information from the EOC. (Line Item# 2011-40)(AEL# 04AP-03-GISS) 1 $75,000 $75,000 • 7. GIS servers - Plotters •- Router Geospatial support, decision support, navigation, monitoring, mitigation, mapping, and reporting. (Line Item# 2011-64)(AEL# 04AP-03-GISS O4HW-01- 1 $12,000 $12,000 INHW) 8. Damage Assessment Software Maintenance. This project will allow for rapid field assessment of the structural condition of the buildings within an effected area post -disaster. (Line Item# 1 $49,999.53 $49,999.53 2011-6)(AEL# 04AP-04-RISK) 9. EOC Web EOC Enhancements. This project will involve upgrades to EOC Management System (System previously funded with HSGP funds). (Line Item# 2011-35)(AEL# 04AP-04 1 $60,000 $60,000 RISK) 10. Targus Software. The Software will be used to provide Department Analysts and Investigators with on -demand data about potential subjects. Targus is able to provide the most current, information on telephone intelligence. (Line Item# 1 $25,000 $25,000 2011-29)(AEL# 04AP-06-CBRN) 11. Exercise Simulator- this equipment is needed to provide 1 $1,372 $1,372 interactive audio -visual simulation of operational situations to support EOC training, planning or decision making. (Line Item# 1 $504 $504 2011-100)(AEL# 04AP-08-SIMS) 1 $378 $378 12. Public Affairs "Mobile Billboards for All Hazards Events." The billboards purchased under this project will display messages such as evacuation routes, evacuation messages, special threat conditions, community protective measures as well as directing the community to other media links for further 1 1 $1,540 $672 $1,540 $672 information on the threat facing their community. (Line Item# 1 $672 $672 2011-17)(AEL# 04AP-09-ALRT) 13. Public Affairs "Public Education and Awareness Campaign." 1 $644 $644 This project will be a grassroots public education campaign to prepare the community to protect themselves and their families during all -hazards events. (Line Item# 2011-18)(AEL# .. „ 04AP-09-ALRT) 14. '12 Channel Mixer Board- Allows usage of many audio channels. (Line Item# 2011-149)(AEL# ) ,:..,. $882 $882. 15. Audio Processor- To allow for optimum sound quality. (Line 1 $98 $98 : Item# 2011-150)(AEL# 04AP-09-ALRT) 16. Microphones- High quality microphones provide high quality 1 $448 $448 26 sound and can be used for recording quality sound. (Line Item# '2011-151)(AEL# 04AP-09-ALRT) 1 $336 $336 17. Microphones- High quality microphones provide high quality sound and can be used for recording quality sound. (Line Item# 1 $98 $98 2011-152)(AEL# 04AP-09-ALRT) 1 $56 $56 18. Editing/Automation System- System allows recording and storing of announcements for automated broadcasting of station. (Line Item# 2011-153)(AEL# 04AP-09-ALRT) 1 $3,920 $3,920 19. Computer and audio card- Used to run radio five automated system. (Line Item# 2011-154)(AEL# 04AP-09-ALRT) 1 $420 $420 20. Compressor/Limiter- Audio conditioner that delivers audio to 1 $280 $280 computer for streaming at a consistent level. (Line Item# 2011- 1 $g40 $840 155)(AEL# 04AP-09-ALRT) 21. AM Broadcast stand alone Antenna- Antenna to be mounted on facility roof. Current antenna to be stored and used for back-up. (Line Item# 2011-156)(AEL# 04AP-09-ALRT) 1 $3,360 $3,360 22. Antenna Height Extension Mounting Kit- Mounting Kit to extend antenna height on.the roof. (Line Item# 2011- 1 $5,000 $5,000 157)(AEL# 04AP-09-ALRT) 23. Groundplane- Copper straps and wiring providing necessary grounding of station. (Line Item# 2011-158)(AEL# 04AP-09- 1 $32,400 $32,400 ALRT) 24. Antenna Coupler- Links antenna to groundplane. (Line Item# 2011-159)(AEL# 04AP-09-ALRT) 25. Coax/Connectors- Upgrade to Y::" Coax transmission line for minimum loss and maximum signal input to the antenna. (Line 1 $18,000 $18,000 Item# 2011-160)(AEL# 04AP-09-ALRT) 26. Cabling/Connectors- Cabling and connectors linking all studio elements. (Line Item# 2011-161)(AEL# 04AP-09-ALRT) 1 $23 000 $23,000 • 27. Professional Engineering/Build-out- All professional labor necessary for the rebuilding of the antenna system and studio. 1 $4078 $4078 Includes tuning of all components. (Line Item# 2011-162)(AEL# 04AP-09-ALRT) 1 $300,000 $300,000 28. Audio production of all station imaging. Includes voice talent and copywriting. (Line Item# 2011-163)(AEL# 04AP-09-ALRT) 29. System Training- Four (4) hours of on -site training on automated system. (Line Item# 2011-164)(AEL# 04AP-09-ALRT) 1 $30,227.17 $30,227.17 30. Audio production of four (4) vignettes. Each Vignette will be 4- 5 minutes in length. ARN will provide copywriting, full production and voice talent on these vignettes. (Line Item# $48,000 $48,000 2011-165)(AEL# 04AP-09-ALRT) 1 31. Optional: De -Tuning of the large tower adjacent to building to make tower invisible to frequency of the station. (Line Item# 2011-166)(AEL#04AP-09-ALRT) 1 $39,809 $39,809 32. • Wireless• capable facility with. university network access EOC 1 $3000 -- $3,000 Enhancement- equipment needed for used during emergency •to assist with the outfit and set-up of the city's EOC to serve residents and maintain communication with state and county EOCs. (Line Item# 2011-137)(AEL#04HW-D1) , 1 $3,000 $3,000 33. Laptop wireless -capable computers -EOC Enhancement - equipment needed for used during emergency to assist with the outfit and set-up of the city's EOC to serve residents and maintain communication with state and county EOCs. (Line 1 $20,000 $20,000 Item# 2011-138)(AEL# 04HW-01) 34. Network drops (accessed under table) -EOC Enhancement- equipment needed for used during emergency to assist with the outfit and set-up of the city's EOC to serve residents and maintain communication with state and county EOCs. (Line 1 $143,662.80 $143,662.80 Item# 2011-139)(AEL# 04HW-01) 35. A/V computer. The audiovisual workstation is needed to have one computer manage alldifferentscreens in the audiovisual system. (Line Item# 2011-39)(AEL# 04HW-01-INHW) 1 $40,000 $40,000 36. Microsoft Server. This equipment will enhance information technology capabilities. (Line Item# 2011-65)(AEL# 04HW-01- INHW) 37. WebEOC - Interoperable Communications software needed for regional info sharing during emergency operations as well as non -emergency situtations to provide a platform for day-to- day regional info sharing and updates. (Line Item# 2011- 175)(AEL# 04HW-01-INHW) 38. Global Positioning System Cameras -to document critical infrastructure assessment assests as well as provide documentation for damage assesment during disaster response. (Line Item# 2011-119)(AEL# 4HW-01INHW, 04AP-02- DGPS,04HW-01-INHW, 04AP-02-DGPS) 39. Emergency Operations Center Capability Enhancements- this project includes the acquistion of hardware, integrated computer hardware and operating system software to work with WebEOC. (Line Item# 2011-102)(AEL# 04HW-01-INHW, 04MD-03-DISP) 40. Mobile Data Terminals. This project will provide support and . connectivity to enhance intelligence and information sharing capabilities. (Line Item# 2011-78)(AEL# 04HW-01-MOBL) 41. A/V upgrade. This upgrade is necessary in order for audiovisual equipment to have capability to receive multiple PC inputs in order to display slides and FEMA/Weather website information simultaneously. (Line Item# 2011-38)(AEL# 04MD- 03-DISP) 42. 4 TVs for PIO area. This workstation would allow GIS manager to be able to create/modify maps with mission critical information from the EOC. (Line Item# 2011-41)(AEL# 04MD 03-DISP) 43. 'TV/Flat Panel LCD Monitor -EOC Enhancement- equipment needed for used during emergency to assist with the outfit and set-up of the city's EOC to serve: residents and maintain communication with state and county E0Cs. (Line Item# 2011- 136)(AEL# 04MD-03-DISP) -- 44. -60 inch LCD/LED-displays in a 5-x 5-Video Wall with Beveled 28 Edges - this equipment is needed for EOC information sharing, monitoring and tracking ,to provide accurate and reliable source of information, distribute information effectively as well as enhance internal and external communications. (Line Item# 2011-167)(AEL# 04MD-03-DISP) 45. EOC Sustainment. This will pay for on -going information technology costs related to the operation of the City of Miami EOC. (Line Item# 2011-5)(AEL# 04MD-03-DISP; 21GN-00-INST; 04HW-01-INHW; 06CP-02-BRDG; 14SW-01-PACS) fiber curity. nhanee sementregmpmen p�. I�neroppaY orcations•equipmen fit arm gt}�um��� earr� 1. - Sustain Mobile Satellite Phones (Line Item# 2011-59) (AEL# 06CC-03-SATM) 2. Satellite Phone Sustainment Citywide (18 months). This project will sustain the satellite phones that are installed throughout City Departments including police and fire stations which allow all first responders to communicate when primary communication services are down. (Line Item# 2011-4) (AEL# 06CC-03-SATP) 3. Satellite Phone -EOC :Enhancement- equipment needed for used during emergency to assist with the outfit and set-up of the city's EOC to serve residents and maintain communication with state and county EOCs. (Line Item# 2011-140) (AEL# 06CC-03-SATP) 4. Polycom video conference equipment (GEMA cdmpatible)- software and webcams -EOC Enhancement- equipment needed for used during emergency to assist with the outfit and set-up of the city's EOC to serve residents and maintain communication with state and county EOCs. (Line Item# 2011- 141) (AEL# 06CC-03-SATP) 5. Satellite Communications Capability for Broward EOC this equipment will enhance info sharing through an Internet communications system that employs a satellite uplink to be installed on the rooftop of the county EOC. (Line Item# 2011- 101) (AEL# 06CC-04-EQSD, 06CC-04-SADS) 6. Ethernet Secured @ Fire College for Redundant Communications for Miami's First Responders (18 months). This project will continue services for a Metro -Ethernet line that provides fast network connectivity between the City's network and the E911 back up center. (Line Item# 2011-8) (AEL# 06CC-05-PRT') 7. Interoperability Communications Radios. This project will involve the purchase of mobile mounted systems and accessory devices. (Line Item# 2011-91) (AEL# 06CP-01-MOBL) 8. Satellite Phones- this equipment is needed. to improve and enhance Communications Capabilities (Line Item# 2011-105) (AEL# 06CP-01-MOBL, 06CC-03-SATM) 9. Interoperability Communications Radios. This project will involve the purchase of individual portable radios. (Line Item# 1 1 1 1 1 1 1 1 1 1 1 $5,161 $23,400 $7,920 $5,000 $50,000 $27,000 $45,000 $16,655 $100,000 $40,000 $45,797.17 $29;000' -$191,723 $5,161 $23,400 $7,920 $5,000 $50,000 $27,000 $45,000 $16,655 $100,000 $40,000 $45,797.17 $29,000 '.., $191,723 29 2011-71) (AEL# 06CP-01-PORT) 10. Interoperable Communications Radios. This project will involve the purchase of individual portable radios for both Police and Fire: (Line Item# 2011-90) (AEL# 06CP-01-PORT) 11. Two-way trunked radio system - this equipment is needed to provide 24 hour contact and communication among officers to ensure safety of the community. (Line Item# 2011-118) (AEL# 06CP-01-PORT) 12. P-25 compliant; 764-870MHzportable public safety radios w/ encryption and digital CAI capabilities; w/ .public safety XTS 5000 microphone. (Line Item# 2011-129) (AEL# 06CP-01-PORT) 13. Enhance Communications Center Infrastructure - Purchase of equipment such as truck lines, CAD functions, phones, mapping, digital voice and radio logging needed to enhance and strengthen Public Safety communications infrastructure. (Line Item# 2011-99) (AEL# 06CP-01-PORT, 06CP-01-REPT, 06CP-02-BRDG) 14. 800 MHZ Standalone P25 Repeater. This project will enhance interoperable communications. (Line Item# 2011-87) (AEL# 06CP-01-REPT) 15. Interoperable Improvements. This project will sustain existing interoperable systems. (Line Item# 2D11-60) (AEL# 06CP-02- BRDG) 16. RIOS Interoperable Communications System - radio interface audio gateway that allows for connection to videos, .camera systems and other IT devices. This equipment will provide the capability to send videos, phone, radio and PC conversations to users. (Line Item# 2011-109) (AEL# 06CP-02-BRDG) 17. Portable P25 Radios 700/800 MHZ Replacement Antennas(Line Item# 2011-84) (AEL# 06CP-03-PRAC) 18. Portable P25 radios Replacement Shoulder Mic's(Line Item# 2011-85) (AEL# 06CP-03-PRAC) 19. Portable Radio Battery Charger System(Line item# 2011-130) (AEL# 06CP-03-PRAC, 10BC-00-SOLR) 20. Mobile/Portable Communications Antenna Tower (MTU); self contained; w/ self contained shelter trailer; on aluminum trailer(LineIItem# 2011-131) (AEL# 0T 6CP-0`3 -TOW R) 1 1 1 1 1 1 1 $36,000 $3,528 $36,675.16 $6,000 $15,000 $1,000 $100,000.50 $36,000 $3,528 $36,675.16 $6,000 $15,000 $1,000 $100,000.50 inE uipmenf ' eo.9T-7.e EZMV.P `✓S ;fV "�+, ;FF.Yc'au�l 4r54F(L1',0,w P kviArz • .J'W u•.4`1 $7 Vgf Y1P9~..-4ef ,i. 1. Explosives Detection Canine. Purchase of canine to assist with detecting explosives. (Line Item# 2011-79) (AEL# 07ED-01- DOGS) 1 $15,000 •; . $15,000 0©econtamma ion qulpm n GS. Pon 1: Masimo Rainbow SET Pulse CO-Oximetry. This equipment will enhance CBRNE detection capabilities. (Line Item#.2011-67) 1 52,725 52,725 30 (AEL# 09ME-03-BCNI) 1 $44,880 $44,880 2. Advanced Combat Medical Pouch - Enhance Response Capabilites- this equipment is needed to provide on -the -spot first aid medical attention to wounded or trauma victims unable to be reached immediately in the case of emergencies. The pouch includes tourniquet, quick clot and wound care dressing. (Line Item# 2011-113) (AEL# 09MS-04-HSBN) .§, t t F .ei...y..,,y .1 t at �ik`N' 7'1i�' a'i{ r r.... v 4 .+r ._` Ca -i 5 ;1,'a- , ower egalpmen,�r , �- ��, ..._ �ti•aZE�..:� �S cx�ii11=`��A3T =L.^����� i"` R u t. 1 $20,000 $20,000 1. Sustainment for Portable P25 Radios (Batteries) (Line Item# 2011-83) (AEL# 10-BC-00-BAIT) 1 $25,000 $25,000 2. Generator Connection for Emergency Management/Utilities Department Offices- funds requested for this project will be used to connect one existing generator that will be relocated from the city's old public safety facility to Emergency Management Offices to carry out COOP operations. (Line Item# 2011-103) (AEL# 10GE-00-GENR) 1 $10,920 $10,920 3. Automatic Switch EOC Dual Generators. This will provide a back-up system to the EOC should the existing systems fail during an emergency. (Line Item# 2011-62) (AEL# 10PE-00- PTSW) • B z :4refer' rence maferial3 s5m ' s''� { r gai 1. City Aerial Map for Use During EOC Activations. This project will include the purchase of an aerial map of Miami Beach to be placed in the EOC for use in planning during an emergency. 1 $939 $939 (Line Item# 2011-43) (AEL# 11RE-00-RFNC) II Gr471ettrv.'.�.uL.:+N.91 'f" inem a .`.i,l�� { d i.,.� ���.. 1. City of Miami Beach Command Van. This project will involve the purchase of a command van for use during emergency events. (Line Item# 2011-44) (AEL# 12VE-00-CMDV) 1 $30,000 $30,000 1 $150,000 $150,000 2. Interoperable Communications Package - this equipment is needed to enhance regional info -sharing and collaboration capabilites. This project includes the purchase of one trailer to house communications system (such as radios) and will provide a more effective and organized method of response in case of emergencies. This equipment will contribute to the upgrade of operations preparedness and decrease response time. (Line Item# 2011-108)(AEL# 12VE-00-MISS) 1 $55,000 $55,000 3. Urban Search & Rescue SKID -Steer Debris Removal. This equipment will facilitate large scale debris removal at emergency scenes following natural and man-made disasters. ,mepst1tile • tF K A. W M Flriv i p .772%E_.% 1. Mobile Data Terminals. This project will provide support and connectivity to enhance intelligence and information sharing capabilities. (Line Item# 2011-69)(AEL# 131T-00-INTL) o,: '• 1 1 $100,000 $108,889 $100,000 $108;889 2 Intelligence Fusion Analysis(Line Item# 2011-171)(AEL# 131T- "'. 00-INTL' 1 ` $25,000 . $25;000 3. Law Enforcement Exchange (LEX) - this equipment is needed to connect participating local and state law enforcement agencies to one central information sharing system. Data exchanges include: incidents, -dispatch records, warrants , .. 1 $25,797.17 $25,797.17 31 traffic citations, booking and pawn data. (Line Item# 2011- 172)(AEL# 131T-00-INTL) i 4. Intelligence software -to enhance undercover intelligence gathering,covert investigations, preserve evidence, document investigative leads and progress and interfacing intelligence with other investigative agencies within the region. (Line Item# 2011-121)(AEL# 131T-00-SGNT) 5. Law Enforcement Surveillance (CCTV). This project is designed to deploy CCTV capability in specific soft target areas throughout the City of Miami. (Line Item# 2011-24)(AEL# 13LE- 00-SURV) 6. Sustain CCTV surveillance system(Line Item# 2011-58)(AEL# 13LE-00-SURV) 7. Sustainment CCTV Surveillance System(Line Item# 2011- 77)(AEL# 13LE-00-SURV) 8. Fixed License Plate Readers for collection of intelligence at City's points of egress(Line Item# 2011-81)(AEL# 13LE-00- SURV) 1 1 1 1 $240,300 $672 $10,000 $160,000 $240,300 $672 $10,000 $160,000 s'tars,s ' • ,ES- 1' s,{<e `i�"���°F' s ,�,`a3.+23'kv>F hysical secur�tyenhancemen egui men n s u y,� a 1. Laptop computers with air card access to mobilize EOC- these computers will enable communication with municpal directors, departments and county and regional EOC communication initiatives during emergency operations as well as providing technology to assist with on -going crisis management. (Line Item# 2011-120) (AEL# 14C1-00-COOP, 04HW-01-INHW) 1 1 $46,597.17 $35,000 $46,597.17 '$35,000 2. Security Camera for Fire Station 1,2,3,4. There are currently no cameras at the city fire stations - this provides security for this critical infrastructure. (Line Item# 2011-56) (AEL# 14SW) 1 $90,000 $90,000 3. Target Hardening .Fire Department Headquarters. This project will include physical access control elements. (Line Item# 1 $133,109.11 $133,109.11 2011-73) (AEL# 14SW-01-PACS) 4. Physical Access Control systems Police Headquarters - this equipment is needed for critical infrastructure hardening and to enhance security at new public safety campus that will consist of both police headquarters and new city hall. (Line 1 $86,065 $86,065 Item# 2011-110) (AEL# 14SW-01-PACS) 5. Physical Access Control systems City Hall Complex -this equipment is needed for critical infrastructure hardening and to enhance security at new .public safety campus that will consist of both police headquarters and new city hall. (Line 1 $146,837.99 $146,837.99 Item# 2011-111) (AEL# 14SW-01-PACS) 6. License Plate Readers- this equipment will be used to enhance the city!s criminal intelligence database. This equipment will assist with the identification, apprehension and prosecution of suspects while storing information. The information stored willl be available to other local agencies thru MOUs or inter- local agreements. (Line Item# 2011-125) (AEL# 14SW-01-SIDV) 1-- 1 $100,000 ' „-$27,000 $100,000 • 527 0 _ __..,.,.- 7. •Marina CCTV Project. This project will involve the installation 1 $47,040 $47,040 _.of CCTV cameras.at various marinas in the City of Miami. (Line 32 Item# 2011-9) (AEL# 14SW-01-VIDA) 8. Critical Facilities Security Camera System - Installation and equipment(-IR Digital cameras, DVR, Cable)needed for physical infrastructure hardening. (Line Item# 2011-104) (AEL# 145W- 01-VIDA) 9. Video Assessment Systems/CCTV - cameras and motion detection system that will be linked to central monitoring control center staffed 24/7 to protect the county's water system. (Line Item# 2011-147) (AEL# 14SW-01-VIDA) 10. Video Assessment Systems/ DVR, Cable, Connectors -cameras and motion detection system that will be linked to central monitoring control center staffed 24/7 to protect the county's water system. (Line Item# 2011-148) (AEL# 14SW-01-VIDA) 11. Light Speed Building Target Hardening. The Light Speed facility is a critical infrastructure that supports over $28 million dollars in mission critical communications assets and over 300 personnel. The project consists of the installation of a perimeter fence and security measure to either prevent pedestrian and vehicular traffic or provide authorized and controlled access to the exterior of the facility. The current goal is to fence the entire perimeter of the property, provide an electronic gate with a pedestrian access, a separate access gate at the rear of the facility, and enhance its security infrastructure by adding security cameras, lighting, and two guard stations. (Line Item# 2011-37) (AEL# 14SW-01-WALL, 14SW-01-VI DA,145W-01-LITE) 1 1 $36,960 $263,484 $36,960 $263,484 " t4oY 1 0 , am� ' ` icy 11'''' �_In° - Swd nspecnmnar ngtsys ems,_ >?�i'��sr � 'Et�3,-e$fiY�%�3', Agriculture Terronsmeueri(tonponse,and MttigationEquipment (HSGP•only)1� s_.z, aag,' a,ac ta. l w,., Fte � , a 1oz,n1, ! � � 'rar_�,M ,b a�c;j am' ��sa`�� .. _ V�ent«fepr�-27-ml" nona t 'F�Ew i�to�azt* a'.4�i< Yv :$p5' WL0f1....`,+�F♦�..yi'� +♦'�,, V.;.. ' 1 eBRNE,Aviafion Egdioment � _- 3a 5 i'o 3aiait-' ' .(e1.�+i3- { KiisiaQ 3Ay ru .P h' -rv+'C yt y 4 y 3f 1. BMS Microwave Downlink System - This equipment allows for transmittal of valuable information and video dispatch and ground units in real time. This system provides the capability to produce an actual picture of a situation or scene. (Line Item# 2011-107) (AEL# 18SC-00-ACFT) 1 $56,653.37 $56,653.37 4Yr` gR ' •+">w., SEa o � $1,950 p.-.+.�,Y _ .fin Lg nF $1,950 , ..n. .' .s >s y i2e�u Bw'7n. E�Ya Swi' 1. CERT Bag Packs with Equipment - CERT Project - equipment needed for use by CERT volunteers during disaster preparedness and response and recovery. (Line Item# 2011- 95) (AEL# 19GN-00-BGPK) 1 da. ESfi*s �}1x 's3Sr` nt'�18'S:.ISk.�4 +'J.a "jit* Ld�GCtEc'r�'tibY+ nerve'i31CHCi dezr uP nSdE 1. Rapid ID Fingerprint Scanners -this equipment will be used to enhance the police department's criminal subject identification capabilities and aid in providing accurate •information needed by law enforcementofficers to identity terrorists/suspects. (Line Item# 2011-) (AEL# 20FP-00-AFIS) '• '1 ____ ___2.. . Mobile Rapid. Fingerprint.I.D. System FA 30 Level Falcon I.D. 1 $39,100 $20,000 $39,100 $20,000 33 Fingerprint processing, including Automated Fingerprint Identification System.(Af1S) interface equipment. (Line item# 2011-) (AEL# 20FP-00-AFIS) 3. Enhanced Firearms Interactive Training Equipment. The project will enhance firearms training and response capabilities by acquiring an interactive firearms training platform that allows the use of live fire ammunition and simulated firearms for use in training scenarios. (Line Item# 2011-) (AEL# 20TE-00-NTRY) 4. CQB Ram - This equipment will be used in conjunction with the Tactical Backpack Kit (below) to enable door breaching in cramped environments. (Line Item# 2011-) (AEL# 20TE-00- NTRY) • 5. Tactical Backpack Kit - This equipment will be provided to first responder officers to enable them to breach doors and obstructions that are now impassible. Kits include:bottmaster bolt cutter, thundermaul, active shooter hallagan tool and manual entry tool pack. (Line Item# 2011-) (AEL#20TE-00-NTRY 6. Active Shooter Training (Ammunition only for training purposes). This training will provide first responders with skills to respond to a terrorist incident involving active shooters. (Line Item# 2011-) (AEL# 20TR) 1 1 1 1 $43,000 $2,730 $6,020 $18,250 $43,000 $2,730 $6,020 $18,250 11' e °an.� ; Y araiiig� ivp�i s �a� n r� Di t,Mes•sees ant to ti dOO Ttie o i d quipmen cos irialudel cW s iEfion or.rai oiatio o tslm:ttus ca{rea Wiii teen app al rn stroprovide arBy gEM_A_prior Bathe _.e;oka yaninds forconstrucfio-n,ordrenovation E h � CERT / Citizen Corps Program. This project will include Volunteer Training and Recruitment / Retention activities and items. (Line Item# 2011-33) (AEL# 21GN-00-CCEQ) 1. 2. Community Emergency Response Training (CERT) (Line Item# 2011-74) (AEL# 21GN-00-CCEQ) 3. Fort Lauderdale CERT Annual Meeting and Recognition Event(Line Item# 2011-96) (AEL# 21GN-00-CCEQ) 4. Fort Lauderdale CERT PPE- Medical Bags/Medical Supplies etc.- CERT Project - equipment needed for use by CERT volunteers during disaster preparedness and response and recovery. (Line Item# 2011-97) (AEL# 21GN-00-CCEQ) 5. CERT Backpacks -Citizen Corps Program Project- These backpacks are needed to equip volunteers with tools and necessary items needed during emergencies. (Line Item# 2011-132) (AEL# 21GN-00-CCEQ) 6. COP Handheld Radios - Citizen Corps Program Project- Radios needed for communication among volunteer teams during emergencies. (Line Item# 2011-133) (AEL# 21GN-00-CCEQ) 7. Business/Community Partners Against Terrorism - initiative to develop a close two-way relationship between sheriff's office and county private sectors drawn -from materials developed by 34 1 1 1 1 1 1 1 1 1 $25,000 $25,000.14 $3,525 $1,125 $6,300 $2,025 $30,000 $8,543 $20,095.42 $25,000 $25,000.14 $3,525 $1,125 $6,300 $2,025 $30,000 $8,543 $20,095.42 DHS. (Line Item# 2011-169) (AEL# 21GN-00-CCEQ) 1 $10,000 $10,000 8. CERT Tools. Tools for the City's CERT team for emergency purposes(Line Item# 2011-42) (AEL# 21GN-00-CCEQ) 9. Maintenance, sustainment, service level agreements - EOC 1 $50,000 $50,000 Management- Services needed to support Satellite Phone Communication System. (Line Item# 2011-98) (AEL# 21GN-00- MAIN) 1 $100,000 $100,000 10. Mobile Command Vehicle Sustainment. This project will cover the costs associated with sustaining technology contained in the UASI purchase Mobile Command Unit. (Line Item# 2011- 68) (AEL# 21GN-00-MAIN) 11. Repair & Replacement for UASI Purchased Equipment. This will 1 $189,250.15 $189,250.15 .cover the costs associated with maintaining, replacing and repairing UASI purchased equipment. (Line Item# 2011-10) (AEL# 21GN-00-MAIN) 1 $393,638.31 $393,638.31 12. UASI Fire Vessel Maintenance & Equipment. This funding will sustain the 48ft fire boat and 27ft dive boat purchased under UASI to support public safety, firefighting operations, urban search and rescue and emergency medical operations for homeland security -related threats/activities on the waterways. (Line Item# 2011-11) (AEL# 21GN-00-MAIN) 1 $13,309.09 $13,309.09 13. PT&E. Funding for Planning, Training and Exercises so that 1 $18,400 $18,400 MPD can maintain a ready state and be prepared to respond to any terrorism related situation. (Line Item# 2011-23) (AEL# 21GN-00-TRNG) 14. Are Boat Rescue Training. This project will entail extensive 1 $25,000 $25,000 training for Marine firefighting and rescue to include, marine vessel operations and complex electronic operation. The project will enhance the department's capability to respond and mitigate potential WMD incidents at sea. (Line Item# 1 $37,000 $37,000 2011-25) (AEL# 21GN-00-TRNG) 1 $13,000 $13,000 15. Sustain local emergency responder training(Line Item# 2011- 57) (AEL# 21GN-00-TRNG) 16. Training Cost for. Basic and Advance Courses - CERT Project - Training for volunteers to ehance awareness, mitigation, disaster preparedness, response and recovery. CERT graduates are able to help their communities prepare for disasters and during response and recovery. (Line Item# 2011-94) (AEL# 1 $13,500 $13,500 21GN-00-TRNG) 17. FLUSAR Training(Line Item# 2011-55) (AEL# 21GN-00-TRNG) 1 $16,000 $16,000 18. Annual EOC Exercise, EOC Staff Training- funding for this project will be utilize for the annual EOC exercise and all expenses related to training attendance for core emergency management personnel. (Line Item# 2011-126) (AEL# 21GN- 00-TRNG) 19. WebEOC Resource Manager License - Incident Management System- this equipment is needed to enhance the operational capacity of the city's response by adding critical location identification and visual assessment along with GIS interface colloboration. The Resource Managerwill-also enhance the logistics_execution within. an .operation as critical city assets 35 can be tracked and monitored more effectively. (Line Item# 2011-143) (AEL# 21GN-O0-0CEQ) 20. WebEOC Mapper Professional- Incident Management System - this equipment is needed to enhance the operational capacity of the city's response by adding critical location identification and visual assessment along with GIS interface colloboration(Line Item# 2011-144) (AEL# 21GN-00-OCEQ) 21. WebEOC License Renewal - Incident Management System- this is needed to continue the use of WebEOC software currently used to train city staff. The WebEOC software was previously purchased through the 2006 UASI grant award. Line Item# 2011-145) (AEL# 21GN-00-OCEQ) Up to 50 percent of total program funds may be used for personnel and personnel -related activities ., _ .y..i,Y}! �� y3� f S 1' 0 r 11, - k4�d 1 ... ".,.7. tw; , ,. J tl s � — tt- x= r ' L.{ �y✓aa �asry.- ',�' s 7 3 L r t.� rdlb i7,�yl�v •�? xY.,t�iiT C � riV"1y'P T { 1} .Wy t �` s k Hct. icy, Hiring of full-time or part-time staff or contractors/consultants: 4 To assist with the management of the respective grant program :IF To assist with application requirements of the grant program :1 To assist with the compliancy with reporting and data collection as it may relate to the grant program Development of operating plans for information collection and processing necessary to respond to DHS/ODP data calls. Costs associate with achieving emergency management that is inclusive of the access and functional needs of workers and citizens with disabilities. Overtime and backfill costs — Overtime expenses are defined as the result of personnel who worked overandabove their normal scheduled daily or weekly worked time in the performance of FEMA — approved activities. Backfill Costs also called "Overtime as Backfill" are defined as expenses from the result of personnel who are working overtime in order to perform the duties of other personnel who are temporarily assigned to FEMA — approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of Full — Time Equivalent (FTEs) employees. These costs are allowed onlyto the extent the payment for such services is in accordance with the policies of the state or unit(s) of local government and has the approval of the state or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 pin to 5:00 pm), even though such work may benefit both activities. Fringe benefits on overtime hours are limited to Federal Insurance Contributions Act (FICA), Workers' Compensation and Unemployment Compensation. Travel expenses Meeting -related expenses (For a complete list of allowable meeting - related expenses, please review the OJP Financial Guide at http://www_ojp.usdoj.gov/FinGuide). Acquisition of authorized office equipment, including personal computers, laptop computers, printers, LCD projectors, and other equipment or software which may be required to support the implementation of the homeland security strategy. 36 The following are allowable only within the contractperiod: . Recurring fees/charges associated with certain equipment, such as cell phones, faxes, etc. rk Leasing and/or renting of space for newly hired personnel to administer programs within the grant program. TOTAL $9,356,839.00 37 B. Scope of Work Funding is provided to perform eligible activities as identified in the Office of Grants and Training Fiscal Year 2010 Urban Area Security Initiative (UASI) Grant Program, consistent with the Department of Homeland Security State Strategy and the Urban Area Strategy. Eligible activities are outlined in the Scope of Work for each category below: I. Categories and Eligible Activities Urban Area Security Initiative FY2011 UASI allowable costs are divided into the following categories: planning, organization, equipment, training, exercises, management. and administration cost are allowable cost. Up to 25% of UASI funds must be dedicated towards law enforcement terrorism prevention -oriented planning, organization, training, exercise and equipment activities. Each category's allowable costs have been listed in the "Budget Detail Worksheet" above. A. Planning Developing hazard/threat-specific annexes that incorporate the range of prevention, protection, response, and recovery activities. Developing and implementing homeland security support programs and adopting DHS national initiatives including but not limited to the following: • Implementing the National Preparedness Guidelines • Pre -event recovery planning • Implementing the National Infrastructure Protection Plan and associated Sector Specific Plans • Enhancing and implementing Statewide Communication Interoperability Plans (SCIP) and Tactical Interoperable Communications Plans (TICP) that align with the goals, objectives, and initiatives of the National Emergency Communications Plan (NECP) • Costs associated with the adoption, implementation, and adherence to NIMS compliance requirements, including implementing the NIMS National Credentialing Framework • Modifying existing incident management and EOPs to.ensure proper alignment with the NRF coordinating structures, processes, and protocols • Establishing or enhancing mutual aid agreements • Developing communications and interoperability protocols and solutions • Conducting local, regional, and tribal program implementation meetings • Developing or updating resource inventory assets in accordance to typed resource definitions issued by the NIMS Integration Center (NIC) • Designing State and local geospatial data systems • Conducting public education and outreach campaigns, including promoting individual, family, and business emergency preparedness; alerts and warnings education; and evacuation plans as well as CBRNE prevention awareness • Preparing materials for State Preparedness Reports (SPRs) • WHTI implementation activities including the issuance of WHTI-compliant tribal identification cards Developing related terrorism prevention activities including: • Developing law enforcement prevention activities, to includeestablishing and/or enhancing a fusion center • Hiring an IT specialist to plan, develop, and implement the IT applications necessary for a fusion center • Developing and planning for information/intelligence sharing groups Hiring contractors and consultants to make recommendations on the development of capabilities at State and Major Urban Area fusion centers; such centers should be designed in support of the analytic and other baseline capabilities as outlined in the Global Justice Information Sharing Initiative's (Global) Baseline Capabilities for State and Major Urban Area Fusion Centers • Integrating and coordinating public health care, public safety, and health security. data -gathering (threats to human and animal health) within State and Major Urban Area fusion centerSto achieve early warning and mitigation of health events • Integrating and coordinating private sector participation with fusion center activities Acquiring 'systeriis`allowing connectivity to State, local, tribal, territorial, and Federal data networks, such as the National Crime Information Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS), as appropriate Planning to enhance security during heightened alerts, terrorist incidents, and/or during mitigation and recovery Multi -discipline preparation across first responder community, including EMS for response to catastrophic events and acts of terrorism 35 • Accessiblepublic information/education: printed and electronic materials, public service announcements, seminars/town hall meetings,,and web•postings coordinated Through local Citizen Corps Councils • Citizen Corps volunteer programs and other activities to strengthen citizen participation • Conducting public education campaigns including promoting individual, family, and business emergency preparedness; promoting the Ready campaign; and/or creating State, regional, or local emergency preparedness efforts that build upon the Ready campaign • Evaluating Critical Infrastructure Protection (CIP) security equipment and/or personnel requirements to protect and secure sites • CIP cost assessments, including resources (e.g., financial, personnel) required for security enhancements/deployments • Multi -Jurisdiction Bombing Prevention Plans (MJBPP) • Underwater Terrorist Protection Plans Developing and enhancing plans and protocols, including but not limited to: • Developing or enhancing EOPs and operating procedures • Developing or enhancing local, regional, or Statewide strategic or tactical interoperable emergency communications plans • Activities associated with a conversion from wideband to narrowband voice channels • Implementing Statewide Communications Interoperability Plan (SCIP) and Tactical Interoperable Communications Plans (TICPs) that align with the goals, objectives, and initiatives of the National Emergency Communications Plan (NECP) • Developing protocols or standard operating procedures for specialized teams to incorporate the use of equipment acquired through this grant program • Developing terrorism prevention/protection plans • Developing plans, procedures, and requirements for the management of infrastructure and resources related to HSGP and implementation of State or Urban Area Homeland Security Strategies • Developing plans for mass evacuation and pre -positioning equipment • Developing or enhancing border security plans • Developing or enhancing cyber security plans • Developing or enhancing secondary health screening protocols at major points of entry (e.g., air, rail, port) • Developing or enhancing cyber risk mitigation plans • Developing or enhancing agriculture/food security risk mitigation, response, and recovery plans • Developing public/private sector partnership emergency response, assessment, and resource sharing plans • Developing or enhancing plans to engage and interface with, and to increase the capacity of, private sector/non- govemmental entities working to meet the human service response and recovery needs of victims • Developing or updating local or regional communications plans • Developing plans to support and assist jurisdictions, such as port authorities and rail and mass transit agencies • Developing or enhancing continuity of operations and continuity of govemment plans • Developing or enhancing existing catastrophic incident response and recovery plans to include and integrate Federal assets provided under the NRF • Developing plans and response procedures for validating and responding to an alarm from a chemical or biological detector (response procedures should include emergency response procedures integrating local first responders) • Developing or enhancing evacuation plans • Developing mechanisms for utilizing the National Emergency Family Registry and Locator System (NEFRLS) • Developing or enhancing plans to prepare for surge capacity of volunteers • Developing or enhancing the State emergency medical services systems • Developing or enhancing plans for donations and volunteer management and the engagement/integration of private sector/non-govemmental entities in preparedness, response, and recovery activities • Developing or enhancing Bombing Prevention Plans • Developing school preparedness plans • Developing preparedness plans for child congregate care facilities, including group residential facilities, juvenile detention facilities, and public/private child care facilities • Ensuring jurisdiction EOPs adequately address wamings, emergency public information, evacuation, sheltering, mass care, resource management from non -governmental sources, unaffiliated volunteer and donations management, and volunteer resource integration to support each Emergency Support Function, to include appropriate considerations for special needs populations • Developing and implementing civil rights, civil liberties, and privacy policies, procedures, and protocols • Designing and developing State, local, tribal, and territorial geospatial data systems • Developing and implementing statewide electronic patient care reporting systems compliant with the National Emergency Medical Services Information System (NEMSIS) Developing or conducting assessments, including but not limited to: • Developing pre -event recovery plans • ` "Conducting point vulnerability assessments at critical infrastructure sites/key assets and develop remediation/security plans 36 • Conducting or updating interoperable emergency communications capabilities assessments at the local, regional, or StatewideJevel • Developing border security operations plans in coordination with CBP • Developing, implementing, and reviewing Area Maritime Security Plans for ports, waterways, and coastal areas • Updating and refining threat matrices • Conducting cyber risk and vulnerability assessments • Conducting assessments and exercising existing catastrophic incident response and recovery plans and capabilities to identify critical gaps that cannot be met by existing local and State resources Conducting Bombing Prevention Capability Analysis Activities that directly support the identification of specific catastrophic incident priority response and recovery projected needs across disciplines (e.g., law enforcement, fire, EMS, public health, behavioral health, public works, agriculture, information technology, and citizen preparedness) • Activities that directly support the identification of pre -designated temporary housing sites • Conducting community assessments, surveys, and research of vulnerabilities and resource needs, and determine citizen education and participation to meet the needs • Conducting Citizen Corps program assessments and evaluations, citizen preparedness surveys, volunteer impact studies, and cost/benefit analysis • Soft target security planning (e.g., public gatherings) • Participating in the FEMA Gap Analysis Program B. Organizational Activities - Urban Areas are allowed up to 50 percent of their FY 2011 UASI funding for Organizational activities. Section 2008 of the Homeland Security Act of 2002, as amended by the 9/11 Act, includes the following allowable activities: • Responding to an increase in the threat level under the Homeland Security Advisory System, or needs resulting from a National Special Security Event • Establishing, enhancing, and staffing State and Major Urban Area fusion centers + Paying salaries and benefits for personnel to serve as qualified intelligence analysts Overtime Costs — Overtime costs are allowable for personnel to participate in information, investigative, and intelligence sharing activities specifically related to homeland security and specifically requested by a Federal agency. Allowable costs are limited to overtime associated with Federally requested participation in eligible fusion activities including anti -terrorism task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime Security Committees (as required by the Maritime Transportation Security Act of 2002), DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement Teams. Grant funding can only be used in proportion to the Federal man-hour estimate, and only after funding for these activities from other Federal sources (i.e. FBI JTTF payments to State and local agencies) has been exhausted. Under no . circumstances should DHS grant funding be used to pay for costs already supported by funding from another Federal source. Intelligence Analysts — Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (Public Law 110-412), SHSP and UASI funds may used to hire new staff and/or contractor positions to serve as intelligence analysts to enable information/intelligence sharing capabilities, as well as support existing intelligence analysts previously covered by SHSP or UASI funding. In order to be hired as an intelligence analyst, staff and/or contractor personnel must meet at least one of the following criteria: o Successfully complete training to ensure baseline proficiency in intelligence analysis and production within six months of being hired; and/or, o Previously served as an intelligence analyst for a minimum of two years either in a Federal intelligence agency, the military, or State and/or local law enforcement intelligence unit All intelligence analyst training should be in accordance with the Global Justice Information Sharing Initiative's (Global) Minimum Criminal Intelligence Training Standards for Law Enforcement and Other Criminal Justice Agencies in the United States, which outlinesthe minimum categories of training needed for intelligence analysts. These include.subject-matter expertise, analytic methodologies, customer -service ethics, information handling and processing skills, critical thinking skills, computer literacy, and objectivity and intellectual honesty. A certificate of completion of such training must be on file with the SAA and must be made available to FEMA Program Analysts upon request. 'Operational Overtime Costs — In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism, operational overtime costs are allowable for increased security measures at critical infrastructure , sites. FY 2011 SHSP or UASI funds for organizational costs may be;used to support select operational expenses associated • with increased security measures at critical infrastructure sites in the following authorized categories: . Backfill and overtime expenses (as defined in this Guidance) for staffing State or Major Urban Area fusion centers Hiring of contracted security for critical infrastructure sites 37 rnict.. _. cii"Iacais._ :u • Public safety overtime (as defined in this Guidance) • Title 32 or State Active Duty National Guard deployments to protect critical infrastructure sites, including all resources that are part of the standard National Guard deployment package (Note: Consumable costs, such as fuel expenses, are not allowed except as part of the standard National Guard deployment package) • Increased border security activities in coordination with CBP, as outlined in Information Bulletin 4135 FY 2011 SHSP or UASI funds may only be spent for operational overtime costs upon prior approval provided in writing by the FEMA Administrator. B. Personnel Personnel hiring, overtime, and backfill expenses are permitted under this grant in order to perform allowable FY 2011 HSGP planning, training, exercise, and equipment activities. • A personnel cost cap of up to 50 percent of total SHSP and UASI program funds may be used for personnel and personnel - related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (Public Law 110-412). Grantees who wish to seek a waiver from the personnel cost cap must provide documentation explaining why the cap is unacceptable; waiver requests will be considered only under extreme circumstances. In general, the use of SHSP and UASI•funding to pay for staff and/or contractor regular time or overtime/backfill is considered a personnel cost. Activities that are considered "personnel" and "personnel -related," and therefore count against the personnel cost cap of 50 percent, include, but are not limited to: •• Operational overtime • Overtime/backfill to participate in approved training or exercise deliveries • Salaries and personnel costs of intelligence analysts • Overtime to participate in intelligence sharing activities • Salaries and personnel costs of planners, equipment managers, • exercise coordinators, and/or training coordinators • Salaries and personnel costs under the M&A category • Contractor costs associated with performing the above activities C. Equipment Acquisition The 22 allowable prevention, protection, response, and recovery equipment categories and equipment standards for FY 2011 HSGP are listed on the web -based version of the Authorized Equipment List (AEL) on the Responder Knowledge Base (RKB), at https://wwu'.rkb.us. Unless otherwise stated, equipment must meet all mandatory regulatory and/or DHS-adopted standards to be eligible for purchase using these funds. In addition, agencies will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. The equipment, goods, and supplies ("the eligible equipment") purchased with funds provided under this agreement are for the purposes specified in "Florida's Domestic Security Strategy". Equipment purchased with these funds will be utilized in the event of emergencies, including, but not limited to, terrorism -related hazards. The sub -recipient shall place the equipment throughout the State of Florida in such a manner that, in the event of an emergency, the equipment can be deployed on the scene of the emergency or be available for use at a fixed location within two (2) hours of a request for said deployment. The Florida Division of Emergency Management (FDEM) must approve any purchases of equipment not itemized in a project's approved Initial Strategic Implementation Plan (ISIP) in advance of the purchase. The sub -recipient will, in accordance with the statewide mutual aid agreement or other emergency response purpose as specified in the "Florida Domestic Security Strategy," ensure that all equipment purchased with these funds is used to respond to any and all incidents within its regional response area as applicable for so long as this Agreement remains in effect. Prior to requesting a response, the FDEM will take prudent and appropriate action to determine that the level or intensity of the incident is such that the specialized equipment and resources are necessary to mitigate the outcome of the incident. The sub -recipient shall notify the FDEM Office of Domestic Preparedness at 2555 Shumard Oak Blvd., Tallahassee, Florida 32399 one year in advance of the expiration of the equipment's posted shelf -life or normal life expectancy or when it has been expended. The sub -recipient shall notify the FDEM immediately if the equipment is destroyed, lost, or stolen. . The sub -recipient shall not transfer, rent, sell, lease, alienate, donate, mortgage, encumber or otherwise dispose of the eligible equipment without the prior written consent of the FDEM. D. Training Allowable training -related costs include, but are not limited to, the following: `` '+ Developing; Deli4ering;'and Evaluating Training —Includes costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment. 38 • Overtime and liackfill _ The =lireAmount of overtime costs, including payments related to backfilling personnel, which are the direct result of attendance at FEMA and/or approved training courses and programs, are allowable. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit both activities. • Travel — Costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses by employees who are on travel status for official business related to approved training. • Hiring of Full or Part -Time Staff or Contractors/Consultants — Payment of salaries and fringe benefits to full or part-time staff or contractors/consultants must be in accordance with the policies of the State or unit(s) of local govemment and have the approval of the State or awarding agency, whichever is applicable. Such costs must be included within the funding allowed for program management personnel expenses,. which must not exceed 15 percent of the total allocation as specified in section E.6. In no case is dual compensation allowable (see above). • Certification/Recertification of Instructors — States are encouraged to follow the FEMA Instructor Quality Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student learning. This is particularly.important for thosecourses that involve training of trainers. This information is contained in Information Bulletin #193, issued October20, 2005. Training Activities States, territories, and Urban Areas may use HSGP funds to develop a homeland security training program. Allowable training -related costs under HSGP include the establishment, support, conduct, and attendance of training specifically identified under the SHSP, UASI, MMRS, and CCP grant programs and/or in conjunction with emergency preparedness training by other Federal agencies (e.g., HHS, DOT). Allowable training topics include, but are not limited to, CBRNE terrorism, cyber/agriculture/food security, intelligence gathering and analysis, NIMS related training, citizen and community preparedness, interoperable and emergency communications, and training for volunteers, infants and children and individuals with disabilities in disasters, pediatric medical surge, and evacuation and sheltering with particular emphasis on children, keeping children with parents or guardians, addressing needs of unaccompanied minors, and integrating the accessibility and functional needs of children and adults with disabilities (see Comprehensive Preparedness Guide 301 [CPG-301]: Interim Emergency Management Planning Guide for Special Needs Populations and other resources for additional information). Training conducted using HSGP funds should address a performance gap identified through an After Action Report/Improvement Plan (AAR/IP) or contribute to building a capability that will be evaluated through an exercise. Exercises should be used to provide the opportunity to demonstrate and validate skills teamed in training, as well as to identify training gaps. Any training or training gaps should be identified in the AAR/IP and addressed in the State or Urban Area training cycle. All training and exercises conducted with HSGP funds should support the development and testing of the jurisdiction's EOP or specific annexes, where applicable. E. Exercises All Urban Areas are required to develop a Multi -Year Training and Exercise Plan (TEP) and submit to the FEMA Grants and Preparedness Community of Interest (COI) on the Homeland Security Information Network (HSIN). Further, Urban Areas are encouraged to develop a Multi -Year Plan and Schedule that takes into consideration anticipated training needs of the Urban Area for at least the immediate year, with exercises being timed to provide responders the opportunity to utilize training received. Further guidance concerning the Training and Exercise Plan and the Training and Exercise Plan Workshop can be found at h ttps: //hseep. dhs. zov. Allowable exercise -related costs include: • Funds Used to Design, Develop, Conduct, and Evaluate an Exercise— Includes costs related to planning, meeting space and other meeting costs, facilitation costs, materials and supplies, travel, and documentation. Grantees are encouraged to use government facilities to conduct meetings and conferences whenever possible. • Hiring of Full or Part -Time Staff or Contractors/Consultants — Full or part-time staff maybe hired to support exercise -related activities. Such costs must be included within the funding allowed for program management personnel expenses, which must not exceed 15 percent of the total allocation. The applicant's formal written procurement policy or'the Federal Acquisition RegulationsOAR) whichever is: more stringent must be followed::: In no case is dual compensation allowable. Overtime and Backlill — The entire amount of overtime costs, including payments related to backfilling personnel, which are the direct result of time spent on the design, development, and conduct of exercises are allowable expenses. These costs are -allowed only to the extent the paymentfor such services is in accordance with the policies of the State of units) offocal government and has the approval of the State or the awarding agency, whichever is applicable. In 39 no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation - from their unit oragencyof government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m), even though such work may benefit both activities. Travel —Travel costs are allowable as expenses by employees who are omtravel status for official business related to the planning and conduct of exercise project(s) or HSEEP programmatic requirements as described in the HSEEP website (e.g., Improvement Plan Workshops, Training and Exercise Plan). • Supplies — Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise project(s) (e.g., copying paper, gloves, tape, non -sterile masks, and disposable protective equipment). • Other Items — These costs include the rental of equipment (e.g., portable toilets, tents), food, gasoline, exercise signs, badges, etc. Unauthorized exercise -related costs include: e1 Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles) and emergency response apparatus (e.g., fire trucks, ambulances). ▪ Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e.g., electronic messaging signs). Exercise Requirements Exercises conducted with FEMA support must be managed and executed in accordance with the Homeland Security Exercise and Evaluation Program (HSEEP). HSEEP Guidance for exercise design, development, conduct, evaluation, and improvement planning is located at https://hseep.dhs.gov. The HSEEP Library. provides sample exercise materials and templates. All exercises using HSGP funding must be NIMS compliant. More information is available online at the NIMS Integration Center, http://wwwlema.gov/emergency/nims/index.shtm. Where applicable, the Training and Exercise Plans should include training and exercises that support specialized programs, such as the Regional Catastrophic Preparedness Grant Program. States are encouraged to exercise their capabilities with regard to infants and children across all aspects of response and recovery, including pediatric medical surge capabilities and integrating the accessibility and functional needs of children and adults with disabilities. • Exercise Scenarios. The scenarios used in HSGP-funded exercises must be based on the State/Urban Area's Homeland Security Strategy and plans. Acceptable scenarios for SHSP, UASI, MMRS, and CCP exercises include: chemical, biological, radiological, nuclear, explosive, cyber, agricultural and natural or technological disasters. Exercise scenarios must be catastrophic in scope and size as defined by the National Response Framework. The scenarios, used in HSGP-funded exercises must focus on validating existing capabilities and must be large enough in scope and size to exercise multiple tasks and warrant involvement from multiple jurisdictions and disciplines and nongovernmental organizations. Exercise scenarios should also be based on the Multiyear Training and Exercise Plan. • Special Event Planning. If a State or Urban Area will be hosting a special event (e.g., Super Bowl, G-8 Summit) • they are approved to participate in a Tier I or Tier II exercise as approved by the National Exercise Program (NEP) Executive Steering Committee per the NEP Implementation Plan. They should plan to use SHSP or UASI funding to finance training and exercise activities in 'preparation for those events. States and Urban Areas should also consider exercises at major venues (e.g., arenas, convention centers) that focus on evacuations, communications, and command and control. States should also anticipate participating in at least one Regional Exercise annually. States must include all confirmed or planned special events in the Multi -year Training and Exercise Plan. • Exercise Evaluation. All exercises will be capabilities and performance -based and evaluated using Exercise Evaluation Guides (EEGs) found on the HSEEP website at https.//hseep.dhs.gov. An After -Action. . Report/Improvement Plan (AAR/IP) will be prepared and submitted to the FEMA Grants and Preparedness Community of Interest (COI) on the Homeland Security Information Network (HSIN) within 90 days following completion 'of the exercise, regardless of type or scope. AAR/IPs must conform to the HSEEP format, should capture objective data pertainingto exercise conduct, and must be developed. based on'information gathered through EEGs 'found in HSEEP. All applicants are encouraged to use the Lessons Learned Information Sharing System as'a source for lessons learned and to exchange best practices. Role of Non -Governmental Entities in Exercises. Non -governmental participation in all levels of exercises is strongly encouraged. Leaders from nongovernmental entities should be included in the planning, conduct, and evaluatiohof an exercise. State, local, tribal, and territorial jurisdictions are encouraged to develop exercises that 40 test the integration and use of non -governmental resources provided by non -governmental entities, defined as the private sector. and.private.non:profii,.faith-based, community, volunteer, and other non -governmental organizations. Non -governmental participation in exercises should be coordinated with the local Citizen Corps Council(s) and other partner agencies. Unauthorized Exercise Costs Unauthorized exercise -related costs include: • Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles) and emergency response apparatus (e.g., fire trucks, ambulances). • Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e.g., electronic messaging signs). C. Management and Administration - no more than 3% of each sub -recipient's total award may be expended on Management and Administration costs. Hiring of full-time or part-time staff or contractors/consultants: • To assist with the management of the respective grant program • To assist with application requirements • To assist with the compliancy with reporting and data collection requirements Development of operating plans for information collection and processing necessary to respond to FEMA data calls Overtime and backfill costs - Overtime expenses are defined as the result of personnel who worked over and above their normal scheduled daily or weekly worked time in the performance of FEMA — approved activities. Backfill Costs also called "Overtime as Backfill" are defined as expenses from the result of personnel who are working overtime in order to perform the duties of other personnel who are temporarily assigned to FEMA — approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of Full — Time Equivalent (FI'Es) employees. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local government and has the approval of the state or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, an employee of a unit of govemment may not receive compensation from their unit or agency of govemment AND from an award for a single period of time (e.g., 1:00 pm to 5:00 pm), even though such work may benefit both activities. Fringe benefits on overtime hours are limited to Federal Insurance Contributions Act (FICA), Workers' Compensation and Unemployment Compensation. Travel expenses Meeting -related expenses (For a complete list of allowable meeting -related expenses, please review the OJP Financial Guide at http://www.oip.usdoi.gov/FinGuide). Acquisition of authorized office equipment, including: • Personal computers • Laptop computers • Printers • LCD projectors, and Other equipment or software which may be required to support the implementation of the homeland security strategy The following are allowable only within the period of performance of the contract: • Recurring fees/charges associated with certain equipment, such as cell phones, faxes, etc. • Leasing and/or renting of space for newly hired personnel during the period of performance of the grant program D. Unauthorized Expenditures • Activities unrelated to the completion and implementation of the grant program • Other items not in accordance with the Authorized Equipment List or previously listed as allowable costs • Funding may not be used to supplant ongoing, routine public safety activities of state and local emergency responders, •and'may not -be used to hire staff for operational activities or Backfill. Funds cannot not replace (supplant) funds that . have been appropriated for the same purpose. E. " Construction and Renovation • .. -- - Use of HSGP funds for construction and renovation is generally prohibited except as outlined below Such construction and renovation shall bestrictly limited and allowable only when it is a necessary component of a security system at critical infrastructure facilities. 41 SUP,. Project construction and renovation not exceeding $1,000,000 is allowable, as deemed necessary. The following types of projects are considered.to constiwtte constructionor renovation,.and must be submitted to FEMA for compliance review under Federal environmental planning and historic preservation (EHP) laws and requirements prior to initiation of the project: • Construction and renovation of guard facilities • Renovation of and modifications, including the installation of security and communication equipment, to buildings and structures that are 50 years old or older • Any other construction or renovation efforts that change or expand the footprint of a facility or structure, including security enhancements to improve perimeter security. • Physical security enhancements, including but not limited to: o Lighting o Fencing o Closed-circuit television (CCTV) systems o Motion detection systems o Barriers, doors, gates and related security enhancements 0 In addition, the erection of communications towers that are included in a jurisdiction's interoperable communications plan is allowed, subject -to all applicablelaws, regulations, and licensing provisions. Communication tower projects must be submitted to FEMA for EHP review. Per the Consolidated Security, Disaster Assistance, and Continuing Appropriations Act of 2009 (Public Law 110-329), communications towers are not subject to the$1, 000, 000 construction and renovation cap. Approval Process: In order for grantees to.drawdown funds for construction and renovation costs, the grantee must provide the Division with: • A description of the asset or facility, asset location, whether the infrastructure is publicly or privately owned, and the construction or renovation project; • Certification that a facility vulnerability assessment has been conducted • An outline addressing how the construction or renovation project will address the identified vulnerabilities from the assessment • Consequences of not implementing the construction or renovation project • Any additional information requested by FEMA to ensure compliance with Federal environmental and historic preservation requirements Additional information may also be found on the FEMA's website located at http://www.fenra.gov/plan/eho/. Note: Written approval must be provided by FE1IA prim to the use of any UASI funds for construction or renovation. F. Overtime and Backfill Guidance . Overtime — These expenses are limited to the additional costs which result from personnel working over and above 40 hours of weekly work time as a direct result of their performance of FEMA-approved activities specified in this guidance. Overtime associated with any other activity is not eligible. Backfill-related Overtime — Also called "Overtime as Backfill," these expenses are limited to overtime costs which result from personnel who are working overtime (as identified above) to perform the duties of other personnel who are temporarily assigned to FEMA-approved activities outside their core responsibilities. Neither overtime nor backfill expenses are theresultof an increase of FTE employees. J. National Incident Management System (NIMS) Compliance HSPD-5, "Management of Domestic Incidents," mandated the creation of NIMS and the National Response Plan (NRP). NIMS provides a consistent framework for entities at all jurisdictional levels to work together to manage domestic incidents, regardless of cause, size, or complexity. To promote interoperability and compatibility among Federal, State, local, and tribal capabilities, NIMS includes a core set of guidelines, standards, and protocols for command and management, preparedness, resource management, communications and information management, supporting 'technologies, and management and maintenance of NIMS. The NRP, using the template established by NIMS, is an all- . discipline, all -hazards plan that provides the' structure and mechanisms to coordinate operations for evolving or potential Incidents of National Significance, which are major events that "require a coordinated and effective response by an appr"opiate combination of Federal, State, local, tribal, private sector,.and nongovernmental entities • `The NIMSIntegration Center (NIC) recommends 38 NIMS Compliance Objectives for nongovernmental,;.organizations • that: support NIMS implementation. These activities closely parallel the implementation activities that have been required • of State, territorial, tribal, and local govemments since 2004 and can be found at www.fema.gov/pdf/emergency/rims/ngo fs.pdf. To integrate nonprofit organizations into the broader national `preparedness effort, DHS encourages grantees to consider pursuing these recommended activities. 42 Additionally, nongovernmental organizations grantees and sub -grantees will be required to meet certain NIMS compliance requirements. This includes all emergency preparedness, response, and/or security personnel in the organization participating in the development, implementation, and/or operation of resources and/or activities awarded through this grant must complete training programs consistent with the NIMS National Standard Curriculum Development Guide. Minimum training includes.LS-700 NIMS:,An introduction. In addition, IS-800.a NRP: An Introduction, Incident Command System (ICS-100), Incident Command System (ICS-200), Intermediate Incident Command System (G-300), and Advanced Incident Command System (G-400) are also recommended. For additional guidance on NIMS training, please refer to http://www.fema.gov/emergency/nims/nims training.shtm. Additional information about NIMS implementation and resources for achieving compliance are available through the NIMS Integration Center (NIC), at http://www.fema.gov/emergencv/nims/. III. Reporting Requirements 1. Quarterly Programmatic Reporting: The Quarterly Programmatic Report is due within 30 days after the end of the reporting periods (March 31, June 30, September 30 and December 30) for the life of this contract. If a report(s) is delinquent, future financial reimbursements will be withheld until the Recipient's reporting is current. Reporting Period Report due to DEM no later than January 1 through March 31 April 30 April 1 through June 30 July 31 July 1 through September 30 October 31 October 1 through December 31 January 31 2. Programmatic Reporting-BSIR Biannual Strategic Implementation Report: After the end of each reporting period, for the life of the contract unless directed otherwise but the SAA, the recipient will complete their Biannual Strategic Implementation Report in the Grants Reporting Tool (GRT) https://www.reporting.odp.dhs.gov. The reporting periods are January 1-June 30 and July 1-December 31. Data entry is scheduled for December 1 and June 1 respectively. Future awards and reimbursement may be withheld if these reports are delinquent. 3. Reimbursement Requests: A request forreimbursement may be sent to your grant manager for review and approval at anytime during the contract period. The Recipient should include the category's corresponding Tine item number in the "Detail of Claims" form. This number can be found in the "Proposed Program Budget". A line item number is to be included for every dollar amount listed in the "Detail of Claims" form. 4. Close-out Programmatic Reporting: The Close-out Report is due to the Florida Division of Emergency Management no later than 60 calendar days after the agreement is either completed or the agreement has expired. 5. Monitoring: Florida Division of Emergency Management US Department of Homeland Securi y;Grants Program Grant Monitoring Process 43 Florida has enhanced state and local capability and capacity to prevent, prepare and respond to terrorist threats since 1999 through various funding sources including federal grantfunds. The Florida•Division of Emergency Management (FDEM) has a responsibility to track and monitor the status of grant activity and items purchased to ensure compliance with applicable SHSGP grant guidance and statutory regulations. The monitoring process is designed to assess a recipient agency's compliance with applicable state and federal guidelines. Monitoring is accomplished utilizing various methods including desk monitoring and on -site visits. There are two primary areas reviewed during monitoring activities - financial and programmatic monitoring. Financialmonitoring is the review of records associated with the purchase and disposition of property, projects and contracts. Programmatic monitoring is the observation of equipment purchased, protocols and other associated records. Various levels of financial and programmatic review may be accomplished during this process. Desk monitoring is the review of projects, financial activity and technical assistance between FDEM and the applicant via e-mail and telephone. On -Site Monitoring are actual visits to the recipient agencies by a Division representative who examines records, procedures and equipment. Frequency of annual monitoring activity: Each year the FDEM will conduct monitoring for up to 50% of their sub -grantees. It is important to note that although a given grant has been closed, it is still subject to either desk or on -site monitoring for a five year period following closure. Areas that will be examined include: Management and administrative procedures; Grant folder maintenance; Equipment accountability and sub -hand receipt procedures; Program for obsolescence; Status of equipment purchases; Status of training for purchased equipment; Status and number of response trainings conducted to include number trained; Status and number of exercises; Status of planning activity; Anticipated projected completion; Difficulties encountered in completing projects; Agency NIMS/ICS compliance documentation; Equal Employment Opportunity (EEO Status); Procurement Policy FDEM may request additional monitoring/information if the activity, or lack there of, generates questions from the region, the sponsoring agency or FDEM leadership. The method of gathering this information will be determined on a case -by -case basis. Desk monitoring is an on -going process. Recipients will be required to participate in desk top monitoring on an annual basis and as determined by the FDEM. This contact will provide an opportunity to identify the need for technical assistance (TA) and/or a site visit if the FDEM determines that a recipient is having difficulty completing their project. As difficulties/deficiencies are identified, the respective region or sponsoring agency will be notified by the program office via email. Information' will include the:grart recipientagencyname, year and project description. and the nature, of the issue in question. Many of the issues that arise may be resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to the FDEM for assistance. Examples of TA include but are not limited to: 44 rL Equipment•selection or -available vendors ▪ Eligibility of items or services i1 Coordination and partnership with other agencies within or outside the region or discipline 11 Record Keeping sL Reporting Requirements • Documentation in support of a Request for Reimbursement On -Site Monitoring will be conducted by the FDEM or designated personnel. On -site Monitoring visits will be scheduled in advance with the recipient agency POC designated in the grant agreement. The FDEM will also conduct coordinated financial and grant file monitoring. These monitoring visits will be coordinated with the capability review visits. Subject matter experts from otheragencies within the region or state may be called upon to assist in the form of a peer review as needed. All findings related to the capability review will be documented and maintained within the FDEM. On -site Monitoring Protocol On -site Monitoring Visits will begin with those grantees that are currently spending or have completed spending for that federal fiscal year (FFY). Site visits may be combined when geographically convenient. There is a financial and programmatic on -site monitoring checklist to assist in the completion of all required tasks. Site Visit Preparation A letter will be sent to the recipient agency Point of Contact (POC) outlining the date, time and purpose of the site visit before the planned arrival date. The appointment should be confirmed with the grantee in writing (email is acceptable) and documented in the grantee folder. The physical location of any equipment located at an alternate site should be confirmed with a representative from that location and the address should be documented in the grantee folder before the site visit. On -Site Monitoring Visit Once FDEM personnel have arrived at the site, an orientation conference will be conducted. During this time, the purpose of the site visit and the items FDEM intends to examine will be identified. If financial monitoring visit will be conducted, they will then explain their objectives and will proceed to perform the financial review. FDEM personnel will review all files and supporting documentation. Once the supporting documentation has been reviewed, a tour/visual/spot inspection of equipment will be conducted. . Eacli'item shouldbe visually inspected whenever possible. Bigger items (computers,:response. yehicles, etc.) should have an asset decal -(information/serial number) placed in a prominent location on each piece of equipment as -per recipient agency requirements. The serial number should correspond With -die appropriate'receiptto confirm purchase. Photographs should be taken of the equipment (large capitol expenditures in excess of $1,000. per item). 45 if an item is not available (being used during time of the site visit), the appropriate documentation must be provided to account for that particular piece of equipment. Once the tour/visuat/spotinspection of equipment has been completed, the FDEM personnel will then conduct an exit conference with the grantee to review the findings. Other programmatic issues can be discussed at this time, such as missing quarterly reports, payment voucher/reimbursement, equipment, questions, etc. Post Monitoring Visit FDEM personnel will review the on -site monitoring review worksheets and backup documentation as a team and discuss the events of the on -site monitoring. Within 30 calendar days of the site visit, a monitoring report will be generated and sent to the grantee explaining any issues and corrective actions required or recommendations. Should no issues or findings be identified, a monitoring report to that effect will be generated and sent to the grantee. The grantee will submit a Corrective Action Plan within a timeframe as determined by the FDEM. Noncompliance on behalf of sub - grantees is resolved by management under the terms of the Sub grant Agreement. The On -Site Monitoring Worksheets, the monitoring report and all back up documentation will then be included in the grantee's file. K. Programmatic Point of Contact Contractual Point of Contact Programmatic Point of Contact Michael J. Day FDEM 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 (850) 488-9441 michael.day(cr�.em.mvflorida.com Andrea Becraft FDEM 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 (850) 410-3457 Andrea.becraft@em.myflorida.com L. Contractual Responsibilities The FDEM shall determine eligibility of projects and approve changes in scope of work. The FDEM shall administer the financial processes. • 46 Attachment B Program Statutes, Regulations and Special Conditions 1) 53 Federal Register 8034 2) 31 U.S.C.§1352 3) Chapter 473, Florida Statutes 4) Chapter 215, Florida Statutes 5) E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR Part 66, Common rule 6) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 7) Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975 8) Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593 9) Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) 10) Title I of the Omnibus Crime Control and Safe Streets Act of 1968, 11) Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act 12) 28 CFR applicable to grants and cooperative agreements 13) Omnibus Crime Control and Safe Streets Act of 1968, as amended, 14) 42 USC 3789(d), or Victims of Crime Act (as appropriate); 15) Title VI of the Civil Rights Act of 1964, as amended; 16) Section 504 of the Rehabilitation Act of 1973, as amended; 17) Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); 18) Title IX of the Education Amendments of 1972; 19) Age Discrimination Act of 1975; Department of Justice Non -Discrimination Regulations, 20) 28 CFR Part 42, Subparts C,D,E, and G 21) Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39 Special Conditions Article I — Financial Guidelines 1. The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to DHS grants are listed below: A Administrative Requirements == I .' 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 47 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non - Profit Organizations (OMB Circular A-110) 3. 44 CFR Part 10, Environmental Considerations B. Cost Principles 1. 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB Circular A-87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR Part 230, Cost Principles for Non -Profit Organizations (OMB Circular A-122) 4. 48 CFR 31.2, Federal Acquisition Regulations (FAR), Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations Article II — Prohibition on Using Federal Funds Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. Article III — Compliance with Program Guidance The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2011 Homeland Security Grant Program (HSGP) guidance and application kit. Article IV — Financial Reports (FDEM Form 1 & 2) Required Quarterly The recipient shall submit the Financial Report (FDEM Form 1 & 2) within 30 days of the end of the first Federal quarter covering the grant period of performance. The recipient shall submit quarterly reports thereafter until the grant ends and final payment is received. Reports are due on January 31, April 30, July 31 and October 30. A report must be submitted for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no , grant activity occurs. Future reimbursement requests maybe withheld if these reports are del'inquerit:'" The`Close-Out -Report (FDEM Form 5) is due within sixty (60) days after the end date of the performance period. Article V — Acceptance of Post Award Changes 48 In the event that FEMA determines that changes are necessary to the award document after an award has been made, including changes to period or performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Article VI — Trafficking In Persons A. Provision applicable to a recipient that is a private entity. 1. You as the recipient, your employees, subrecipients under this award, and subrecipients' employees may not: a. Engage in severe forms of trafficking in persons during the period of time that the award is in effect; b. Procure a commercial sex act during the period of time that the award is in effect; or c. Use forced labor in the performance. of the award or subawards under the award. 2. We, as the State awarding agency, may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity: a. Is determined to have violated a prohibition in paragraph A.1 of this award term; or b. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph A.1 of this award term through conduct that is either: i Associated with performance under this award; or ii Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, "OMB Guidelines to Agencies on Government wide Debarment and Suspension (Non -procurement)," as implemented by our agency at 2 CFR Part 3000. B. Provisions applicable to a recipient other than a private entity. We as the Federal warding agency may unilaterally terminate this award, without penalty, if..a subrecipient that is a private entity: Is determined to have violated a prohibition in paragraph A.1 of this award term; or 49 2. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph A.1 of this award term through conduct that is either: a. Associated with performance under this award; or b. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, "OMB Guidelines to Agencies on Government wide Debarment and Suspension (Non - procurement)," as implemented by our agency at 2 CFR Part 3000. C. Provision applicable to any recipient. 1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph A.1 of this award term. 2. Our right to terminate unilaterally that is described in paragraph A.2 or B of this section: a. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and b. Is in addition to all other remedies for noncompliance that are available to us under this award. 3. You must include the requirements of paragraph A.1 of this award term in any subaward you make to a private entity. D. Definitions. For purposes of this award term: 1. "Employee" means either: a. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or b. Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in -kind contribution toward cost sharing or matching requirements. 2. "Forced labor" means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision or obtaining of a person Rif labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or: slavery. 3. -"Private entity" means: 50 a. Any entity other than a State, local government, Indian Tribe, or foreign public entity, as those terms are, defined in 2 CFR 175.25. b. Includes: i. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian Tribe at 2 CFR 175.25(b). ii. A for -profit organization. 4. "Severe forms of trafficking in persons," "commercial sex act," and "coercion" have the meanings given at section 103 of the TVPA, as amended (22U.S.C. 7102). Article VII — Classified Security Condition A. "Classified national security information," as defined in Executive Order (EO) 12958, as amended, means information that has been determined pursuant to EO 12958 or any predecessor order to require protection against unauthorized disclosure and is marked to indicate its classified status when in documentary form. B. No funding under this award shall be used to support a contract, subaward, or other agreement for goods or services that will include access to classified national security information if the award recipient has not been approved for and has access to such information. C. Where an award recipient has been approved for and has access to classified national security information, no funding under this award shall be used to support a contract, subaward, or other agreement for goods or services that will include access to classified national security information by the contractor, subawardee, or other entity without prior written approval from the DHS Office of Security, Industrial Security Program Branch (ISPB), or, an appropriate official within the Federal department or agency with whom the classified effort will be performed. D. Such contracts, subawards, or other agreements shall be processed and administered in accordance with the DHS "Standard Operating Procedures, Classified Contracting by States and Local Entities," dated July 7, 2008; EOs 12829, 12958, 12968, as amended; the National Industrial Security Program Operating Manual (NISPOM); and/or other applicable implementing directives or instructions. All security .-requirement documents are located at: http://www.dhs.gov/xopnbix/grants/index.shtm Immediately upon determination by the award recipient that funding under this award will be used to support such a contract, subaward, or other agreement, and prior to execution of any actions to facilitate the acquisition of such a contract, subaward, or other=agreement, the award recipient shall contact ISPB, or the applicable Federal department or agency, for approval and processing instructions. 51 DHS Office of Security ISPB contact information: Telephone: 202-447-5346 Email: DD254AdministrativeSecurity ,dhs.gov Mail: Department of Homeland Security Office of the Chief Security Officer ATTN: ASD/Industrial Security Program Branch Washington, D.C. 20528 .Article VIII — Central Contractor Registration and Universal Identifier Requirements A. Requirement for Central Contractor Registration (CCR) Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain the currency of your information in the CCR until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that applicants and recipients review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. B. Requirement for Data Universal Numbering System (DUNS) Numbers If recipients are authorized to make subawards under this award, they: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you unless the entity has provided its DUNS number to you. 2. May not make a subaward to .an entity unless the entity has provided its DUNS number to you. C. Definitions For purposes of this award term: 1.- Central Contractor Registration (CCR) means the Federal repositoryinto which an entity must provide information required for the conduct of business as a ." reipient?»Additiorial information about registration procedures may be found at the CCR Internet site (currently at http://www.ccr.gov). • _, ` 2: Data Universal Numbering System (DUNS) number means the nine digit number 'established and assigned :by Dun and Bradstreet, Inc. (D&B) to uniquely identify 52 business entities. A DUNS number may be obtained from D&B by telephone (currently 866-705-5711) or the interne (currently at http://fedgov.ndb.com/webform). 3. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR part 25, subpart C: a. A Governmental organization, which is State, local government or Indian Tribe; b. A foreign public entity; c. A domestic or foreign nonprofit organization; d. A domestic or foreign for -profit organization; and e. A Federal agency, but only as a sub recipient under an award or subaward to a non -Federal entity. 4. Subaward: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec.----.210 of the attachment to OMB Circular A-133, "Audits of States, Local Governments, and Non -Profit Organizations"). c. A subaward may be provided through any legal agreement, including an agreement that you consider a contract. 5. Subrecipient means an entity that: a. Receives a subaward from you under .this award; and b. Is accountable to you for the use of the Federal funds provided by the subaward. Article IX — Reporting Subawards and Executive Compensation A. Reporting of first -tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L 111-5) for a subaward to an entity (see definitions in paragraph e. of this award term). 2. Where and when to report. a.- You must report each obligating action described in paragraph a.1. of this award term to http://www.fsrs:gov. 53 b. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions at http://www.fsrs.gov specify. B. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if - a. the total Federal funding authorized to date under this award is $25,000 or more; b. in the preceding fiscal year, your received- i. 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and c. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To.determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm) 2. Where and when to report. You must report executive total compensation described in paragraph b. l . of this award term: a. As part of your registration profile at http://www.ccr.gov. b. By the end of the month following the month in which this award is made, and annually thereafter. C. Reporting of Total Compensation of Subrecipient Executives. `="' 1 " Applicability r and wlat to report. Unless you are exempt as. provided in paragraph - d.of this award term, for each first -tier subrecipient under this award, you shall - report'ihe'names and total compensation of each of the subrecipient's five most 54 highly compensated executives for the subrecipient's preceding completed fiscal year, if - a. In the subrecipient's preceding fiscal year, the subrecipient received- i. 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and b. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm) 2. Where and when to report. You must report executive total compensation described in paragraph c.1. of this award term: a. To the recipient. b. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. D. Exemptions 1. If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: a. Subawards, and b. The total compensation of the five most highly compensated executives of any subrecipient. E. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2. CFR part 25: "a. A Governmental organization, which is State, local government or Indian Tribe; b. A foreign public entity; c. A domestic or foreign nonprofit organization; d. A domestic or foreign for -profit organization; and 55 e. A Federal agency, but only as a sub recipient under an award or subaward to a non -Federal entity. 2. Executive means officers, managing partners, or any other employees in management positions. 3. Subaward: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec..210 of the attachment to OMB Circular A-133, "Audits of States, Local Governments, and Non -Profit Organizations"). c. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 4. Subrecipient means an entity that: a. Receives a subaward from you (the recipient) under this award; and b. Is accountable to you for the use of the Federal funds provided by the subaward. 5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): a. Salary and bonus. b. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. c. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. d. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. e. Above -market earning on deferred compensation which is not tax - qualified. Other compensation, if the aggregate value of all 'such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for . the executive exceeds $10,000. f. 56 Article X — Summary Description of Project The FY 2011 Homeland Security Grant Program (HSGP) funding shall be used for costs related to preparedness activities associated with implementing the State Homeland Security Strategy, any respective Urban Area Security Strategies, and the investments identified during the application period. The HSGP consists of the State Homeland Security Program (SHSP), the Urban Area Security Initiative (UASI), the Citizen Corps Program (CCP), the Metropolitan Medical Response System (MMRS) program, and Operation Stonegarden (OPSG). Together, these programs provide an integrated mechanism to enhance the coordination of National Priority efforts to prevent, respond to, and recover from terrorist attacks, major disasters and other emergencies. Article XI — National Environmental Policy Act (NEPA) The recipient shall comply with all applicable Federal, State, and local environment and historic preservation (EHP) requirements and shall provide any information requested by FEMA to ensure compliance with applicable laws including: National Environmental Policy Act, National Historic Preservation. Act, Endangered Species Act, and Executive Orders on Floodplains (11988), Wetlands (11990) and Environmental Justice (12898). Failure of the recipient to meet Federal, State, and local EHP requirements and obtain applicable permits may jeopardize Federal funding. Recipient shall not undertake any project having the potential to impact Environmental or Historical Preservation (EHP) resources without the prior approval of FEMA, including but not limited to communication towers, physical security enhancements, new construction, and modifications to buildings that are 50 years old or greater. Recipient must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re-evaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation, the recipient must ensure monitoring of ground disturbance, and if any potential archeological resources are discovered, the recipient will immediately cease construction in that area and notify FEMA and the appropriate State Historic Preservation Office. Any construction activities that have been initiated prior to the full EHP review could result in a non-compliance finding. For your convenience, here is the screening form link: (The Screening Form is available at: (www.fema.gov/doc/government/grant/bulletins/info329 final screening memo.doc). For these types of projects, grantees must complete the FEMA EHP Screening Form (OMB Number.1660-„ 0115/FEMA Form 024-0-01) and submit it, will all supporting documentation, to their respective FDEM grant'manager'f6i 'r'eview. Grantees should submit the FEMA EHP Screening Form for each project as soon as possible upon receiving their grant award. 57 Attachment C JUSTIFICATION OF ADVANCE PAYMENT RECIPIENT: If you are requesting an advance, indicate same by checking the box below. [ ] ADVANCE REQUESTED Advance payment of $ is requested. Balance of payments will be made on a reimbursement basis. These funds are needed to pay staff, award benefits to clients, duplicate forms and purchase start-up supplies and equipment. We would not be able to operate the program without this advance. If you are requesting an advance, complete the following chart and line item justification below. ESTIMATED EXPENSES BUDGET CATEGORY/LINE ITEMS (list applicable line items) 20_-20 Anticipated Expenditures for First Three. Months of Subgrant Agreement For example ADMINISTRATIVE COSTS (Include Secondary Administration.) For example PROGRAM EXPENSES TOTAL EXPENSES LINE ITEM JUSTIFICATION (For each line item, provide a detailed justification explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety (90) days of the contract term. Support documentation should include quotes for purchases, delivery timelines, salary and expense projections, etc. to provide the Division reasonable and necessary support that the advance will be expended within the first ninety (90) days of the contract term. Any advance funds not expended within the first ninety (90) days of the contract term shall be returned to the Division Cashier, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399, within thirty (30) days of receipt, along with any interest earned on the advance)' 58 Attachment D Warranties and Representations Financial Management Recipient's financial management. system must include the following: (1) Accurate, current and complete disclosure of the financial results of this project or program (2) Records that identify the source and use of funds for all activities, These records shall contain information pertaining to grant awards, authorizations, obligations, unobligated balances, assets, outlays, income and interest. (3) Effective control over and accountability for all funds, property and other assets. Recipient shall safeguard all assets and assure that they are used solely for authorized purposes. (4) Comparison of expenditures with budget amounts for each Request For Payment. Whenever appropriate, financial information should be related to performance and unit cost data. (5) Written procedures to determine whether costs are allowed and reasonable under the provisions of the applicable OMB cost principles and the terms and conditions of this Agreement. (6) Cost accounting records that are supported by backup documentation. Competition All procurement transactions shall be done in a manner to provide open and free competition. The Recipient shall be alert to conflicts of interest as well as noncompetitive practices among contractors that may restrict or eliminate competition or otherwise restrain trade. In order to ensure excellent contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, and invitations for bids and/or requests for proposals shall be excluded • from competing for such procurements. Awards shall be made to.the bidder or offeror whose bid or offer is -responsive to the solicitation and is most advantageous to the Recipient, considering the price, quality and other -factors: 'Solicitations shall clearly set forth all requirements that the bidder or offeror must fulfill '' •in orderforthe bid or -offer to be evaluated by the Recipient. Any and all bids or offers may be rejected when it is in the Recipient's interest to do so. 59 Codes of conduct. The Recipient shall maintain written standards of conduct governing the performance of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported by public grant funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated, has a financial or other interest in the firm selected for an award. The officers, employees, and agents of the Recipient shall neither solicit nor accept gratuities, favors,,or anything of monetary value from contractors or parties to subcontracts. The standards of conduct shall provide for disciplinary actions to be applied for violations of the standards by officers, employees, or agents of the Recipient. Business Hours The Recipient shall have its offices open for business, with the entrance door open to the public, and at least one employee on site, from Licensing and Permitting All subcontractors or employees hired by the Recipient shall have all current licenses and permits required for all of the particular work for which they are hired by the Recipient. 60 Attachment E Subcontractor Covered Transactions (1) The prospective subcontractor of the Recipient, , certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the Recipient's subcontractor is unable to certify to the above statement, the prospective subcontractor shall attach an explanation to this form. SUBCONTRACTOR: By: Signature Recipient's Name Name and Title DEM Contract Number Street Address City, State, Zip Date Project Number 61 Attachment F Statement of Assurances The Recipient hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR; Part 66, Common rule, that govern the application, acceptance and use of Federal funds for this federally -assisted project. Also the Applicant assures and certifies that: 1. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions. Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally -assisted programs. 2. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. (5 USC 1501, et seq.) 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act. 4..It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 5. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 6. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. 7. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 8. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance.... . .. . 9. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of-1966 aas amended (16 USC 470), Executive Order.11593, and the Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State -Historic Preservation'Office?-on the conduct of Investigations, as necessary, to identify properties listed in or - • eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 -CFR Part 800.8) by.the-activity,-and notifying the Federal grantor agency of the existence of any such properties and by complying with all requirements established by the Federal grantor agency to avoid . or mitigate adverse effects upon such properties. 62 10. It will comply, and assurethescompliance ofiall its siabgrantees and contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations. 11. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 12. It will comply, and all its contractors will comply, with the non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title 11 of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 13. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the Grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 14. It will provide an Equal Employment Opportunity Program if required to maintain one, where the application is for $500,000 or more. 15. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 16. DRUG -FREE WORKPLACE (GRANTEES. OTHER THAN INDIVIDUALS) As required by the Drug - Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620. 63 Attachment G Reimbursement Checklist Please Note: FDEM reserves the right to update this check list throughout the life of the grant to ensure compliance with applicable federal and state rules and regulations. n ❑ 4. Equipment 1. Have all invoices been included? 2. Has an AEL # been identified for each purchase? 3. If service/warranty expenses are listed, are they only for the performance period of the grant? Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement) 5. If EHP form needed — has copy of it and approval from State/DHS been included? Planning Consultants/Contractors (Note: this applies to contractors also billed under Organization) 1-11. Does the amount billed by consultant add up correctly? 2. Has all appropriate documentation to denote hours worked been properly signed? 3. Have copies of all planning materials and work product (e.g. meeting documents, copies of plans) been included? (If a meeting was held by recipient or contractor/consultant of recipient, an agenda and signup sheet with meeting date must be included). 4. Has the invoice from consultant/contrator been included? 5. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement). 6. Has Attachment F (found within Agreement with FDEM) been completed for this consultant and included in the reimbursement package? -Salary Positions (Note: this applies to positions billed under M&A and Organization as well) .1.Have the following -been provided: signed time sheet by employee and supervisor=and proof that employee was paid for time worked (statement of earning,'copy of payrollcheck or payroll register)? Has a time period "summary sheet been included for total claimed amount? 64 2. Does the back-up documentation provided match the time period for which reimbursement is being requested? Training 1. Is the course DHS approved? Is there a course or catalog number? If not, has FDEM approved the non-DHS training? Is supporting documentation included your reimbursement request? 2. Have sign -in sheets, rosters and agenda been provided? 3. If billing for overtime and/or backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at training, hourly rate and total amount paid to each attendee? Have print outs from entity's financial system been provided as proof attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? 4. Have the names on the sign -in sheets been cross-referenced with the names of the individuals for whom training reimbursement costs are being sought? 5. Has any expenditures occurred in support of the training (e.g., printing costs, costs related to .administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment)? If so, receipts and proof of payment must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement). Exercise 1. Has documentation been provided on the purpose/objectives of the exercise? Such as, SITMAN/EXPLAN. 2. If exercise has been conducted - has after -action report been included? Have sign -in sheets, agenda, rosters been provided? 3. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at exercise, hourly rate and total paid to each attendee? Have print outs from entity's financial system been provided to prove attendees were paid? For backfill, has a clear delineation/cross reference been provided showing .,who was backfilling who? 4. ` Have``the names on the sign -in sheets been cross-referenced with the names- of the individuals forwhom exercise reimbursement costs are being sought? 65 5. Has any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in support of the exercise? if so, receipts and proof of payment must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation to include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement). 6. Has any expenditures occurred on rental of space/locations for exercises planning and conduct, exercise signs, badges, etc.? If so, receipts and proof of payment must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation to include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement). Travel/Conferences 1. Have all receipts been turned in such as: airplane receipts, proof of mileage, toll receipts, hotel receipts, car rental receipts, registration fee receipts and parking receipts? Are these receipts itemized? Do the dates of the receipts match the date(s) of travel/conference? Does the hotel receipt have a zero balance? If applicable, have a travel authorization and travel reimbursement form been included to account for per diem, mileage and other travel expenses which have been reimbursed to the traveler by sub grantee? 2. If travel is a conference has the conference agenda been included? 3. Has proof of payment to traveler been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or copy of payroll check if reimbursed through payroll). Organization 1. If billing for overtime and backfill, has a spreadsheet been .provided that lists attendee names, department, # of hours spent at EOC, hourly rate and total paid to each attendee? Have print outs from entity's financial system been provided to prove attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? Matching Funds -__ -1.. Contributions are from Non Federal funding sources. "-2 . Contributions' are ' -from cash or in -kind contributions which may include training investments. 66 ❑ 3.. Contributions are not from salary, overtime or other operational costs unrelated to training. For All Reimbursements - The Final Check ❑ 1. Have Forms 3, 4a, 4b and 4c been completed and included with each request for reimbursement? n 2. Have the costs incurred been charged to the appropriate POETE category? [l 3. Does the total on Form 3 match the totals on Forms 4a, 4b and 4c? 4. Has Form 3 been signed by the Grant Manager? ❑ 5. Has the reimbursement package been entered into sub grantee's records/spreadsheet? ❑ 6. Have the quantity and unit cost been notated on Form 4b? 67