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HomeMy WebLinkAboutAward PackagePanel Review Page 1 of 6 Award Package lii-tiic //ecPrciinPcfema anv/FP.MaFiretl-rant/firearant/isn/fire arimin/awards/snec/view awa.r._. 1/10/2012 Panel Review Page 2 of 6 U.S. Department of Homeland Security Washington, D.C. 20472 Vftffe r"°5.71-3 F MA Mr. Robert Turner City of Miami Department of Fire Rescue 1151 NW 7th Street Miami, Florida 33136-3604 Re: Grant No.EMW-2011-FO-09623 Dear Mr. Turner: On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), I am pleased to inform you that your grant application submitted under the FY 2011 Assistance to Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $343,610.00. The Federal share is 80 percent or $274,888.00 of the approved amount and your share of the costs is 20 percent or $68,722.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you formally receive the award through the AFG online system. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval from FEMA. If your SF 1199A has been reviewed and approved, you will be able to request you should request funds when you have an immediate cash need. If you have any questions or concerns regarding the awards process or how to call the helpdesk at 1-866-274-0960. Elizabeth M. Harman Assistant Administrator Grant Programs Directorate payments online. Remember, request your grant funds, please hi-frna•//aearvirae fema arnr/FP.maFirP.(-4rant/firearant/icn/fires arlmin/awards/sner./view away 1 /1 0/2.01 2. Panel Review Page 3 of 6 FEMA Agreement Articles U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program GRANTEE: City of Miami Department of Fire Rescue PROGRAM: Operations and Safety AGREEMENT NUMBER: EMW-2011-FO-09623 AMENDMENT NUMBER: TABLE OF CONTENTS Article I Project Description Article 11 Grantee Concurrence Article III Period of Performance Article IV Amount Awarded Article V Financial Guidelines Article VI Prohibition on Using Federal Funds Article VII GPD Allocations Article VIII Financial Reporting Article IX FEMA Officials Article I - Project Description The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as well as the request details section of the application - including budget information - is consistent with the program's purpose and worthy of award. Therefore, the grantee shall perform the work described in the ,_-__apprayed, grantappfication asitemized in the request details section of the application and further described in ---the-grantapplication's narrative. These.. sections .of.tthe..application .are made .a.part ofthese.grant.agreement . articles by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval from FEMA. Article It - Grantee Concurrence = 3 . By providing the Primary Contact's electronic signature and indicating acceptance of the award, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the • documents identified below. Grantees agree that they will use the funds provided through the Fiscal Year 2011 - -Assistance to Firefighters Grant Program in accordance with these Articles of Agreement and the program • guidelines provided in the Fiscal Year 2011 Assistance to Firefighters Grant program guidance. All documents submitted as part of the application are made a part of this agreement by reference. 1ittric•//PQPrili!'P'- fames iTnA,/PPM FirpClrant/firearant/icn/fire arlmin/awarridene.r./viaw awar 1 /1 f/7017 Panel Review Page 4 of 6 Article III - Period of Performance The period of performance shall be from 23-DEC-11 to 22-DEC-12. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for the Award attached to these articles. Following are the budgeted estimates for each object class of this grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment. • $343,610.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 Total $343,610.00 NEGOTIATION COMMENTS IF APPLICABLE The Program Office has made the following reduction to your grant: The training funding was not approved. Therefore, they have recommended the award at this level: Total budget $343,610 Federal share $274,888 Applicant share $68,722 Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Chanee Williams at Chanee.Williams©dhs.gov. Article V - Financial Guidelines The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to FEMA µgrants are. listed below: •--- A. Administrative Requirements =1. 44 CFR Part 13 -Uniform Administrative Requirements for Grants and Cooperative.Agreements to State and Local Governments. -2. 2"CFR Part'215, Uniform Administrative Requirements for Grants and Agreements with Institutions o Higher Education, 'Hospitals, and Other Nonprofit Organizations (OMB Circular A-110) B. Cost Principles 1,-2:CFR 'Part 225,'Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) TIttrm•//peerviopQ' fp.ma anci/FpmaFi rear i t/Ilrearanf/izn/fire. a dmin/awards/snedview away..- 1 /10/201 2 Panel Review Page 5 of 6 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR Part 230, Cost Principles,for Nonprof# Organizations (OMB Circular A-122) 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations Article VI - Prohibition on Using Federal Funds Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. Article VII - GPD Allocations The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2011 Assistance to Firefighters Grant Program guidance and application kit. Article VIII - Financial Reporting Recipients of any Assistance to Firefighters Grants will be required to submit a semi-annual Federal Financial Report (FFR) via the automated system on the Standard Form 425. The FFR is intended to provide Federal agencies and grant recipients with a standard format and consistent reporting requirements throughout the government. The FFR, to be submitted using the online a -grant system, will be due semi-annually based on the calendar year beginning with the period after the award is made. Grant recipients will be required to submit a FFR throughout the entire period of performance of the grant. The reporting periods for the FFR are January 1 through June 30 (Report due by July 31), and July 1 through December 31 (Report due by January 30). At the end of the grant's period of performance, all grantees are required to produce a final report on how the grant funding was used and the benefits realized from the award. Grantees must submit a final financial report and a final performance report within 90 days after the end of the period of performance. Article IX - FEMA Officials Program Officer: Catherine Patterson is the Program Officer for the Assistance to Firefighters Grant Program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Jane Early is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating,_administering,,and executing all grant business matters. Grants Management Division POC: The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this award. If you have any questions regarding your =grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. hfM'o•//aaarcrinac fames Mprn aFi ra(,mant/firanrant/i cn/-f-ira-arimin /award c/chart/viaw awar 1 /10/9n17. Panel Review Page 6 of 6 la. AGREEMENT NO. EMW-2011-FO-09623 6. RECIPIENT NAME AND ADDRESS City of Miami Department of Fire Rescue 1151 NW 7th Street Miami Florida, 33136-3604 9. NAME OF RECIPIENT PROJECT OFFICER Robert Turner 11. EFFECTIVE DATE OF THIS ACTIQN 23-DEC-11 FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 2.AMENDMENT NO, 59-6000375 0 7. ISSUING OFFICE AND ADDRESS Grant Programs Directorate 50D C Street, S.W. Washington DC, 20528-7000 POC: Jane Early 3. RECIPIENT NO. 4. TYPE OF ACTION W482946N AWARD 8. PAYMENT OFFICE AND ADDRESS FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 PHONE NO. 10. NAME OF PROJECT COORDINATOR 3054165438 Catherine Patterson 12. METHOD OF PAYMENT Cost Sharing SF-270 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM NAME ACRONYM AFG CFDA NO. ACCOUNTING DATA (ACCS CODE) XXXX-XXX-XXXXXX-XXXXX- XXXX-XXXX-X 13. ASSISTANCE ARRANGEMENT PRIOR TOTAL AWARD 5. CONTROL NO. PHONE NO. 1-866-274-0960 14: PERFORMANCE PERIOD From:23-DEC- • To:22-DEC-12 •11 Budget Period From:31-OCT- To:30-SEP-12 11 AMOUNT CURRENT AWARDED THIS TOTAL AWARD ACTION + OR (-) 97.044 2012-M1-3007RG-10000000- ' $0.00 $274,888.00 $274,888.00 4101-D CUMMULATIVE NON- FEDERAL COMMITMENT $68,722.00 TOTALS $0.00 $274,888.00 $274,888.00 $68,722.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16a. FOR NON -DISASTER PROGRAMS: RECIPIENT 15 REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) Jane Early Go Back DATE N/A DATE 21-DEC-11 Yn ert-vc %Cor»nV;vuartr.rvf rurwo»+/iors if; VV. /0‘170rr10/e»1.r/17incxr a‘1701' 1 /1 flt)n1')