HomeMy WebLinkAboutMemo - Miami-Dade CountyOFFICIAL MIX COPY
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MIAINfil-DADE COUNTY, FLORIDA.
Date:
To:
April 4, 2011
Memorandum
Honorable Chairman Joe A. Martinez
and Members, Board of County Commissioners
From: George M. Burg
County Manag
Agenda Item No. 9(A)(4)
Resolution No. R-250-11
Subject: Resolution Authorizing Application of Grant Funds for Improved and Expanded
Pre -Hospital Emergency Medical Services System
Recommendation
It is recommended that the Board approve the attached resolution authorizing the County Mayor or
his designee to apply for, receive and expend new Emergency Medical Services (EMS) Grant funds
from the Florida Department of Health estimated at $107,377, which is the first of two payments
expected for Fiscal Year 2010-11. The state deadline for this grant application is April 14, 2011. If
approved, the new funds will be distributed by Miami -Dade Fire Rescue (MDFR) as follows:
Miami -Dade County Fire Rescue Department $63,790
City of Miami Fire Rescue Department $25,624
City of Miami Beach Fire Rescue Department $5,606
City of Hialeah Fire Rescue Department $10,638
City of Coral Gables Fire Rescue Department $1,397
Village of Key Biscayne Fire Rescue Department $322
Total for first of two payments expected from the State $107,377
Scope
Each year the Florida Department of Health, Office of Emergency Medical Services distributes Grant
Funds as authorized by Florida Statutes Chapter 401. These funds are made available to eligible
county governments to improve and expand their pre -hospital emergency medical services. The
funds are derived by the state from surcharges on various traffic violations. No matching funds are
required.
Fiscal impact/Funding Source
A total of approximately $107,377 of funding Is anticipated for the first of two payments expected for
Fiscal Year 2010-11. The new revenue combined with estimated prior -year funds and interest
earned, forms the basis for the work plan (Attachment 1) amount of $449,544. This amount includes
$107,377 in total new revenue expected from the State, $340,624 In total estimated revenue
carryover balance from prior year, and $1,543 in total Interest carryover balance from Grant #C9013,
Fiscal Year 2009-10. The revenue and interest carryover cash balance Is maintained by each fire
department.
MDFR's expected new revenue allocation of $63,790, in addition to the estimated revenue and
Interest carryover balance from the previous year, will fund five Identified projects as outlined in the
department's Grant Projects Work and Expenditure Plans (Attachment II). Projects include the
purchase of EMS equipment upgrades, protocols rewriteand., printing of educational materials, and
EMS education/training equipment, software and supplies:'
Honorable Chairman Joe A. Martinez and
Members, Board of County Commissioners
Page 2
Track Record/Monitor
Performance and financial reports, as described in the Fiscal Year 2010-11 EMS County Grant
Application, will be assembled and forwarded to the Department of Health by MDFR Grants
Management Bureau. The Department of Health agrees to conduct performance and financial
compliance audits directly with the municipal fire rescue department responsible for the individual
projects in their jurisdictions. Each fire rescue department is responsible for managing their grant
projects, and must submit all changes and required financial and activity reports to the County for
final submission to the State EMS office.
Background
MDFR has been responsible for the application and distribution process of the State EMS County
Grant since 1987. A stipulation of the grant is that municipal fire departments are to apply for and
receive funds through their respective county government or county fire department. Members of the
five municipal fire departments, as well as MDFR, conduct an annual needs assessment to formulate
the Miami -Dade County application. The Director of each fire department reviews and approves the
Grant Work and Expenditure Plans included in the final grant application package.
The other fire departments participating on this grant must submit an approved agreement to MDFR
in order to receive their portion of the new revenues received from the State. The distribution of grant
funds to each participating department is based on the percentage of combined total EMS calls for
the calendar year prior to the new grant's fiscal year.
Aline . Hudak
Assistant County Manager