HomeMy WebLinkAboutExhibit 1AMENDMENT #1
This Amendment #1 to the Agreement between the City of Miami, a municipal
corporation of the State of Florida ("City") and ASPIRA of Florida, Inc., ("Sub -
Recipient') dated July 1, 2011 (the "Agreement") is entered into this day of
, 2012.
RECITAL
WHEREAS, the City and Sub -Recipient, have heretofore entered into the
Agreement which sets forth the terms and conditions pursuant to which the City provided
Sub -Recipient the sum of Nine Thousand Seven Hundred and Forty -Five ($9,745) for
Public Service Activities as authorized by the City Commission through Resolution No.
R-11-0009 adopted January 13, 2011; and
WHEREAS, the City Commission adopted Resolution No. R- on
March 8, 2012 whereas the Miami City Commission authorizes the extension of the
Agreement from April 1, 2011 to September 30, 2012, to continue to provide Public
Service Activities.
'WHEREAS, except as amended below, all contract funds are subject to the same
terms and conditions as contained in the Agreement.
NOW, THEREFORE, in consideration of the foregoing, the City and Sub -
Recipient hereby agree to amend the Agreement as follows
1. Exhibit B of the Agreement (Work Program/Timeline) is amended to the new
Exhibit B attached to this Amendment.
.;2. Exhibit: C.of the_Agreement (Compensation and Budget) is amended to the new
..Exhibit C attached to this Amendment. _.
t/g ti id- --
IN WITNESS THEREOF, the .Cityand Sub -Recipient havecaused this instrument to be
executed by their respective officials as of the date of the first above written.
ATTEST:
Name:
Title
Date
SUB -RECIPIENT
ASPIRA of Florida, Inc.
6100 Blue Lagoon Drive, Suite 460
Miami, Florida 33126
a Florida not -for -profit corporation
B y:
Name:
Title:
CORPORATE SEAL:
Date
ATTEST: CITY OF MIAMI, a municipal Corporation
of the State of Florida
By: By:
Priscilla A. Thompson Date Johnny Martinez
City Clerk City Manager
Date
APPROVED AS TO APPROVED AS TO INSURANCE
FORM AND CORRECTNESS: REQUIREMENTS:
By: By:
Julie O. Bra Date Calvin Ellis Date
City Attorney Director Risk Management
EXIIBIT B — WORK PROGRAM
AFTER SCHOOL AND SIJMI EPJSCI- OOL RECESS PROGRAM
National Objective:
1. SUBR.ECIPiE.NT understands that the Nate nal Fj -ive forthisactivity as
sistance 0 '- O.� eCi_ � aC_1_'r'il) is assista_i..e to
low to moderate income persons vy sei �'iiic a limited clientele as defined in 24 CFR
570.208(a)(2) and that the HUD matrix Code. associated with tins activity y is:
OSD (Youth Services)
Scope of Services:
2. SUBRECIPiE?\'T will provide A;er School and ui''mer;'School Recess services to
eligible program participants fromJuly 1 11September i 7 %with funding-
p- p— �aii_ .�.ly 1, _0_ to 0. Oi_ f-u__��__ from
the 2011-20 i 2 CDBG Prod-.. Year.
3. SUBRECUIENTT will provide After School and/or
services to eligible prog.am participants
a. Afterschool Program: Provide services on
Siair-n_ S 1
��_ er;:.CiiGo_ Recess
Monday, Tuesday, Thursday, Wednesday. �. Friday
for a total of program days, between P.1\4. and P.M
to eligible participants, at the following site(s):
. School recess i�i i�ro_i2rn: Pr�i'id s,
- - _ � - -� eservices o-i
Monday, Tuesday, V' ednescay. TlyursdaV,
for a total of pro am days, loetv,,een A.M. and
to eligible participants, at the follow__L s s):
c. Summer pr0gram: Pr0vide services on
Monday, Tuesday, Wednesday, Thursday-, Fridai
for a total of program days; between A.M. and P.M
to eligible participants, at the following site(s):
Other tasks to be performed by the SUBRECTIENT in connection with the provision of after
scho0l and summer/school recess programs related services include. but is not limited to, the
following:
^. Perform eligibility determination:
A. Only children and family _Z ee-___g .. e following criteria will ' n i tired eligible
try_ ��,.� �I t
program participants:
a. Reside in the City of Miami
b. A member of a low -to moderate income household
c. Be under 19 veal-s old
B. SUBRECIFIENT will submit T the l following information to the City of Miaini
Department of COmmunity Development to obtain certification that proposed
participant is eligible to receive program benefits arid for SUBRECiPi`NI T t0 inv0ice
the City of Miami for services provided.
a. Program Application, in a form provided by the City of Miami Department of
Community Development; sicned bV prospective participant or by legal
r - _ l
guardian. A copy or this form must also be kept in the participant's file.
C. SUBRECiFIENTl must keep in. file proof of the infornati0n listed below
demonstrating that each program participant is eligible to receive program benefits:
a. Proof of living in the, City
b. Proof of income
c. Proof of age
must also be:kept in the participant's file.
SUBRECiPIE?\T- may replace program participants wh0 stop receiving program
benefits by providing the information required in items 4 a. and b. for the new
participant. SUBRECIPIE.NT will not invoice the City of Miami until the proposed
participant is certified as eligible by the City of ?��Ii111i
This informati0n must match the information listed' y the C R E o � ��P.�ClP1_-N l in the
participant Program Application foils submitted to the City. A copy of ring form
5.
At all times; maintain facilities i It1eS in COi1f0!!llanCe with all applicable codes, 110Er!Sli.g, and
other requirements for the Operation of day care, center and/or youth center. The facilities
must be handicapped accessible.
6. Procure services and equipment in a mam er that provides, to the rya'>imum extent,
practical, open and Iree Competition and in compliance with ) 4 CFR S 40-48.
7. As part of the programs, provide a range of structured social, educational and cultural
enrichment activities appropriate to the age group being_ served.
Maintain p_ocram and financial records documenting the 'li c b l i t %, a iendance,
provision of services, and SUEPEC11 TENT expenses relative to the after school and
summer/school recess prop a_ s as a result of the assistance the D'G program.
.
C�,E
9. SL3RECDIENT will provide, the folio \-,- pro,=ir reports to the City:
P. A monthly report for `l services
eP 0_ the c'i �"i es provided to li � '
_ e Bible paiLicl,=„�s in a fo-�,
provided by the CITY. This reportincludethe date --
• r must '_!�. range when "i\'ices
were provided. the name of
the participant, n.. type 0! service provided (after school, ' `a!
recess; summer), the last five digits of thepaiiicipaiit's social security number and
the number of days served. Thus form must be sio-ned by the Pro lam Manager
and Executive Director.
b. A final Close -Out (financial report) and inventory report.
c. A Anal performance report.
SIGNED:
Name:
Title:
STATE OF FLORIDA_
CCLTNTY OF
The foregoing instrument was acknowledged before Lie this
• Date
of
LLa.c a y
[Title] gang
a Florida not -for -profit corporation, , ,,a' f r
- 1, 01 e'1�!1 Of the CO1t.JOrati�n'n. I7/snz is prl"sOiicliy
me or has produced
as identification.
1n10 �7ll t0
Punt Notary Publics Niame --
Si
- (SEAL) d iai ire
E` BTBIT C - COMPENSATION AND BUDGET SUMMARY
AFTER SCHOOL ND SI71VTVERR/SCEOOL.RECESS PROGR_ INI
A The maximum compensation under this n. oTeement shall b,c
B. SUBRE•ClT FNT's 1te!1!i!ed Budget Cost Alto •atiGn; B doet Nairative .Staff Salaries
Schedule are attached hereto and made part oI this Agreement.
C. Requests for payment beleast-, . •�
1�- �'rih t should made at Gr! a 1=!0_7��11�' basis., 1tc1!�'?J1.irserrmGr!t
requests should be submitted to the CITY within thirty (30) calendar days after the
indebtedness has been incurred in a form provided by the Depar-tmment. Failure to comply
with these time Lames for requesting reiin rJ:iT�T/ a5i�r;i'��result _,n the. :`j
ectior
or those invoices v,-ithin the reimbursement package w±i c_a do not meet these
requirements
D. Each Written request for 'a�''illent shall ccntai de 1i
� .. a scat..---�--L �C_--ir_�✓ and a�f!1r_inc Ih a.t
v Sei 1ice s were provided to certified program participants and `1 acccrdance with the
approved Work Pro^ram and Program Bud' -et All h
..� � c-=,� , z.l documentation in support LL of eaCl.
request shall be subject to review and approval by the CITY at the time the request'is
made.
E. All expenditures must be verified with a copy of the original invoice and a copy of a
check or other form of payment which was used to pay that Specific invoice. Within 60
days of submitting each reimbursement request, copies of the cancelled• checks or other
City approved documents evidencing the payments by the SUE ECIPIE T, for which
reimbursement was requested, shall be submitted. in the event that an invoice is paid by
various funding sources; the copy of the iihvoiCe must indicate the exact amount
(allocation) paid by various fuiading sources equaling the total of the invoice. No
miscellaneous categories shal_l.be accepted as a line -item budget.
• F. The SLTBRECIPIhN inns- hmi 1 ,i fornayinthe CITY within 1en
days
i- s�h..____t the. 'na_ red eat � � ant to _ _
(10) calendar days following the terrnin_^tion date of this 4 a1v�1=_ant. L__ If the
` ,_ _L
SUBRE.CTPi NT failscomply 1
to C� `i?J v with this requirement,the SUBRECLPITNT shall
forfeit all rights to -payment l CITY t v _
------ --- . - ant. %.:,r1C. the CI � 1 J'11a1! not honor a! i"v' 1'e.;J7, �.� L �:.:ibil^! 1 LLed
therea:a-e ,
_' p„�•,n,,nt due under this Agreement. `. '.,. �.. •.�_y.... i.^ `,.
,., ' 1!:C�' ��� 1'v'it!I�ie.�„ �Q!11 Llte receipt anG
approval by the CII Y of all reports due from the ST_TERLEC2IENT as a pant of this
9 greement and d any modi r cations thereto.
, hI _During the_tenri hereof and for a of iive(5) v ^1'- it % nC the dat the I
periode.^._� LO!_CF1__ „1_.. _Le .of t!l..:ast
,
payment_ nade_hereunder, the CITY shall have the right to review and audit the time
cords and relate records s of the ,.
CITY. '- aid. h, SU�IZ.C��'� T perainingto any payments by tile.
Name:
Title:
Date