HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 1 Q - oo0
Law Department
Matter ID No.
Date: 1/25/12 Requesting Department: CIP/Transportation
Commission Meeting Date: 2/23/12 District(s) Impacted: ALL
Type: ® Resolution n Ordinance Emergency Ordinance n Discussion. Item n Other
Subject: Resolution to approve Amendment No. 3 to the Grant Agreement with Action Community Center, Inc.
for pre -arranged transportation services.
Purpose of Item:
To request approval of the attached resolution, by a four -fifths (4/5ths) affirmative vote, after an advertised public
hearing, ratifying, approving and confirming the City Manager's findings that it is in the best interest of the City of
Miami (City) to waive competitive sealed bidding procedures provided in the Code of the City of Miami, Florida, as
amended (City Code), pursuant to Sections 18-85(a) and 18-90; authorizing an increase, in an amount not to exceed
$53,334 to the Grant Agreement (Agreement) between the City and Action Community Center, Inc. (Action), for pre-
arranged transportation services for low to moderate income elderly and/or disabled Miami residents. This Resolution
further authorizes an extension of Action's Agreement from February 29, 2012 to April 30, 2012 and authorizes the
City Manager to execute Amendment No. 3, for said purposes. Funds are to be allocated from the City's share of the
Transit Surtax.
Background Information:
The Capital Improvements Program (CIP) and the Office of Transportation procured through the Purchasing Department a
Request for Proposals (RFP) No. 274276,1 on June 24, 2011 to procure a qualified and experienced company to operate an
On -Demand Transportation Service for the City of Miami. The City received a formal Bid Protest of Award on August 29,
2011 and a stay of procurement was invoked per Section 18-104(d) of the City Code. Award of the new contract would not
occur until the protest is resolved. Pursuant to Resolution No. 11-0379, adopted September 27, 2011, the City Commission
authorized the execution of Amendment No. 1, increasing the Agreement by $87,500; further extending the Agreement by a
three (3) month period from September 30, 2011 to December 31, 2011.
Continued...
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 40 Action-122001 k Leico, ck >$ t �'t
CIP Project No: 2o1..-,c:ss <r-c;vs
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? "c, ` Ate,
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP N/A
$53,334
Final Approvals
(SIGN AND DATE)
Budget ti 5 , j)
If us ng or:receiving ,capital fu
Grants /A Risk Ma gement
Purchasin s �/�' Dept. Director
Chief City Manager
N/A
50
Page 1 of 2
Project Manager: Lilia I. Medina, AICP
Pursuant to Resolution No. 11-0503, adopted December 15, 2011, the City Commission authorized the execution of
Amendment No. 2; increasing the Agreement by $53,334; further extending the Agreement by a two (2) month period
from December 31, 2011 to February 29, 2012.
In order to continue on -demand services to eligible City residents and to avoid undue hardship to low income elderly
and or disabled residents, the City Manager has determined that it is necessary to waive competitive sealed bidding
procedures pursuant to Sections 18-85(a) and 18-90 of the City Code.
Page 2 of 2
Project Manager: Lilia I. Medina AICP