HomeMy WebLinkAboutSummary FormDate: 1/11/12
AGENDA ITEM SUMMARY FORM
FILE ID: — o®/'ie
Law Department
Matter ID No.
Requesting Department: Risk Management
Commission Meeting Date: 2/09/12 District(s) Impacted: ALL
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution to: 1) ratify City Manager's Emergency Finding Letter in regard to extending existing
Dental HMO Insurance Plan provider's contracts until a pending bid protest is resolved, 2) approve Amendment
No. 2 extending existing Dental HMO Insurance Plan contract, and 3) authorize City Manager to extend existing
Dental HMO Insurance Plan contract.
Purpose of Item:
To respectfully request approval of the attached resolution, bya four -fifths. (4/5ths) affirmative vote, ratifying,
approving and confirming the City Manager's fmding of an emergency that it is in the best interest of the City of
Miami (City) to waive competitive sealed bidding procedures provided in the Code of the City of Miami, Florida, as
amended (City Code), pursuant to Sections 18-85(a) and 18-90; approving Amendment No. 2 extending the existing
Dental HMO Insurance Plan contract for a period of four (4) months or until the pending protest is resolved, whichever
occurs first; and authorizing the City Manager to extend the existing Dental HMO Insurance Plan contract.
Background Information:
On October 6, 2011, RFP No. 273288 for the procurement of an Employee Benefit Dental Insurance Plans was issued
by the Purchasing Department at the request of the Risk Management Department. An Evaluation Committee
approved by the City Manager ranked Humana, Inc. as the highest ranked provider of Dental HMO and Dental PPO
insurance plans. However, a protest was submitted properly and timely by Solstice Benefits, Inc., the City's current
Dental HMO Insurance Plan provider Solstice Benefits, Inc. Given the amount of time that may be necessary to
properly evaluate the merits of the protest and to complete the due diligence necessary to adequately resolve the
protest, it is necessary to extend the contracts with the existing providers of the City's Group Benefit Dental PPO and
HMO insurance plans for a period of four (4) months or until the pending protest is resolved, whichever occurs first.
The necessity of the extension is directly attributable to the fact that the plan year and contract period for the existing
dental plans expired on December 31, 2011.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 05002.301001.523000.0000.00000
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP _ N/A
If using or receiving capital funds
Grants-r...,;� ----- -...._ iv/A_._..
0
Final Approvals
(SIGN AND DATE)
Budget
Risk Management
Putchasing� 'CDept. Director
City Manager
Chief ..%�
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