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AGENDA ITEM SUMMARY FORM
FILE ID: //-G/aa6
Law Department
Matter ID No.
Date: 1/11/12 Requesting Department: Risk Management
Commission Meeting Date: 2/09/12 District(s) Impacted: ALL
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution to: 1) ratify City Manager's Emergency Finding Letter in regard to extending existing
Dental PPO Insurance Plan provider's contracts until a pending bid protest is resolved, 2) approve Amendment
No. 1 extending existing Dental PPO Insurance Plan contract, and 3) authorize City Manager to extend existing
Dental PPO Insurance Plan contract.
Purpose of Item:
To respectfully request approval of the attached resolution, by a four -fifths (4/5ths) affuinative vote, ratifying,
approving and confirming the City Manager's finding of an emergency that it is in the best interest of the City of
Miami (City) to waive competitive sealed bidding procedures provided in the Code of the City of Miami, Florida, as
amended (City Code), pursuant to Sections 18-85(a) and 18-90; approving Amendment No. 1 extending the existing
Dental PPO Insurance Plan contract with Metropolitan Life Insurance Company (Metlife) for a period of four (4)
months or until the pending protest is resolved, whichever occurs first; and authorizing the City Manager to extend the
existing Dental PPO Insurance Plan contract.
Background Information:
On October 6, 2011, RFP No. 273288 for the procurement of an Employee Benefits Dental Insurance Plans was issued
by the Purchasing Department at the request of the Risk Management Department. An Evaluation Committee
approved by the City Manager ranked Humana, Inc. as the highest ranked provider of Dental HMO and Dental PPO
insurance plans. However, a protest was submitted properly and timely by the .City's current Dental HMO Plan
provider, Solstice Benefits, Inc. Given the amount of time that may be necessary to properly evaluate the merits of the
protest and to complete the due diligence necessary to adequately resolve the protest, it is necessary to extend the
contract with the existing provider of the City's Group Benefit Dental PPO Insurance plan for a period of four (4)
months or until the pending protest is resolved, whichever occurs first. The necessity of the extension is directly
attributable to the fact that the plan year and contract period for the existing dental plans expired on December 31,
2011.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 05002.301001.523000.0000.00000
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
0
Final Approvals
(SIGN AND DATE)
Budget
If using or receiving capital funds
Grants
Purchasing
Risk Management
Dept. Director
City Manager
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