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ResoLution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 11-01220 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY
A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND
CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY
REGARDING THE PROVISION OF THE CITY OF MIAMI'S GROUP BENEFITS
DENTAL PPO INSURANCE PLAN; WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES, PURSUANT TO SECTIONS
18-85 AND 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED; EXTENDING THE EXISTING AGREEMENTS FOR A PERIOD NOT TO
EXCEED FOUR (4) MONTHS OR UNTIL THE PENDING PROTEST IS RESOLVED,
WHICHEVER OCCURS FIRST, IN AN AMOUNT NOT TO EXCEED $50.17 PER
EXECUTIVE EMPLOYEES AND $153.35 PER EXECUTIVE EMPLOYEES AND
THEIR FAMILY FOR THE DENTAL PPO INSURANCE PLAN, AND $36.81 PER ALL
OTHER EMPLOYEES, $75.80 PER EMPLOYEES AND THEIR DEPENDENT
SPOUSE, $75.13 PER EMPLOYEES AND THEIR DEPENDENT CHILDREN, AND
$134.02 PER EMPLOYEES AND ALL DEPENDENTS FOR THE DENTAL PPO
INSURANCE PLAN.
WHEREAS, an agreement was entered into pursuant to the approval of the City Commission
by following their award of Request for Proposals ("RFP") No. 03-04-077 which resulted in a finding
that Metlife was the top -ranked firm to provide employee benefit dental PPO Insurance Plan, and
authorized the City Manager to negotiate the Agreement with Metropolitan Life Insurance Company
("Metlife") dated December 15, 2004, but both effective January 1, 2005; and
WHEREAS, on October 6, 2011, RFP No. 273288 for the procurement of an Employee Benefits
Dental insurance Plans was issued by the Purchasing Department at the request of the Risk Management
Department; and
WHEREAS, on November 11, 2011, an evaluation committee approved by the City Manager
selected Humana, Inc. as the highest ranked provider of both the Dental HMO Insurance Plan and
Dental PPO Insurance Plan; and
WHEREAS, on November 16, 2011, the City Manager acknowledged and approved the
evaluation committee's recommendation that Humana, Inc. be selected as the successful provider for
-..the:City's Dental HMO and Dental PPO insurance plans; and
;WHEREAS, on' November .,23;,2011, a formal protest was timely' andproperlyfiled by Solstice
• - : Benefits, Inc., a successor in interest of Paragon Dental; and
- WHEREAS; under -the. applicable -provisions of the Procurement Code, a protest operates as a
stay, of furthersolicitation:or award of the procurement in question until such protest is resolved unless
the City, Manager :makes ;a :written determination that the solicitation process or the contract award
must.be:;_continued:.withouLdelay in order to avoid an immediate and serious danger to the public
City of Miami;,;
Page 1 of 2 File Id:.11-01220 (Version: 1) Printed On: 1/27/2012
File Number: 11-01220
health, safety and general welfare; and
WHEREAS, faced with the catastrophic loss of any Dental Coverage for City employees as
these protest procedures were underway, the City Manager on December 23, 2011 made such an
Emergency Finding providing for a Group Benefits Extension of the existing Agreement with Metlife for
the Dental PPO Insurance Plan and with Solstice Benefits, Inc. for the Dental HMO Insurance Plan for
a period of four (4) months or until the pending protest is resolved, whichever occurs first;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, the City Manger's finding of an emergency
regarding the provision of the City of Miami's Group Benefits Dental PPO Insurance Plan, waiving the
requirements for competitive sealed bidding procedures, pursuant to Sections 18-85 and 18-90 of the
Code of the City of Miami, Florida, as amended, is ratified, approved, and confirmed for extending the
existing agreement for a term not to exceed four (4) months or until the pending protest is resolved,
whichever occurs first, in an amount not to exceed $50.17 per executive employees and $153.35 per
executive employee and family for the Dental PPO Plan, and $36.81 per all other employees, $75.80
per employee and their dependent spouse, $75.13 per employees and their dependent children, and
$134.02 per employee and all dependents for the Dental PPO Plan.
Section 3. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor.{1}
APPROVED AS TO FORM AND CORRECTNESS:
JULIE O. BRU
CITY ATTORNEY
Footnotes:
{1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
City of Miami ;
• Page-2 of 2 File Id: 11-01220 (!Version: 1) Printed On: 1/27/2012