HomeMy WebLinkAboutR-12-0049City of Miami
Legislation
Resolution: R-12-0049
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 11-01217 Final Action Date: 2/9/2012
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO EXECUTE, AFTER
CONSULTATION WITH THE CITY ATTORNEY, SERVICE AUTHORIZATION
LETTERS, INTERLOCAL AGREEMENTS, PROFESSIONAL SERVICES
AGREEMENTS, IN SUBSTANTIALLY THE FORM ATTACHED, AND AMENDMENTS,
EXTENSIONS AND MODIFICATIONS, AS APPLICABLE, IN COMPLIANCE WITH
THE RELATED FORM OF THE CHILDREN'S TRUST CONTRACT, RESPECTIVELY,
WITH THE FOLLOWING DESIGNATED SERVICE PROVIDERS: (A) CHOICES ET
AL, INC., A FOR -PROFIT CORPORATION, IN AN AMOUNT NOT TO EXCEED
$7,920, (B) THE SCHOOL BOARD OF MIAMI-DADE COUNTY, IN AN AMOUNT NOT
TO EXCEED $522,861.42, AND (C) THE CLERK OF THE COURT OF THE
ELEVENTH JUDICIAL COURT, IN AN AMOUNT NOT TO EXCEED $3,164.25, EACH
FORA PERIOD COMMENCING NOVEMBER 1, 2011 THROUGH JULY 31, 2012,
WITH THE OPTIONS TO RENEW FOR UP TO TWO (2) ADDITIONAL SIMILAR
PERIODS, AT THE SAME NOT TO EXCEED AMOUNTS, UNDER THE SAME
TERMS AND CONDITIONS.
WHEREAS, the City of Miami's ("City") Department of Grants Administration, Education
Initiatives (the "Department") has been awarded a reimbursement grant from The Children's Trust (the
"Trust") for the City's Truancy Prevention Program (the "Program"), in an amount not to exceed
$634,007 (the "Grant'), for the period from November 1, 2011 through July 31, 2012 for services for
the Program to be provided at various elementary, middle, and high schools within the City, and
pursuant to the negotiated form of contract, (the "Trust Contract"), between the City and the Trust for
said purposes; and
WHEREAS, pursuant to Resolution No. 11-0517, adopted December 15, 2011, the City
Commission has accepted the Grant award, authorized the negotiation and execution of the Trust
Contract, and authorized related appropriations, allocations and creation of the related Special
Revenue Project for "The Children's Trust Grant for Education Initiatives 2011-2012" for funding the
Truancy Prevention Program; and
WHEREAS, the Program is comprised of a cooperative effort between the Department, two
(2) governmental entities, The School Board of Miami -Dade County, and Clerk of the Court for the
Eleventh Judicial Court, and one (1) for -profit organization, Choices et al, Inc., (collectively, the
"Service Providers") for its successful implementation; and
WHEREAS, the City's and the Service Providers' goals for the Program are to plan and
implement the truancy intervention program, truancy court, and positive behavior strategies to
improve student attendance and performance; and
WHEREAS, the 2010-2011 Children's Trust Notice of Funding Application required that the
City of Miami
Page 1 of 3 File Id: 11-01217 (Version: 3) Printed On: 10/30/2017
File Number: 11-01217 Enactment Number: R-12-0049
City have established relationships with the Service Providers identified in the application and in
certain budgeted amounts for services, which are in accordance with the procurement requirements
of the Code of the City of Miami, as amended; and
WHEREAS, Choices et al, Inc., will provide professional development to teacher/counselors
and administrative staff on the Family Conferencing Decision Making Model and provide onsite
mentoring during a Family Conferencing Decision Making Model session for each of the
teacher/counselors or team members; and
WHEREAS, the School Board of Miami -Dade County will implement the Program located in
the City, research best practices with regards to truancy, coordinate and facilitate Truancy Child Study
Team Meetings for students who meet the truancy threshold, oversee the day-to-day operations of
the truancy court program at all of the schools and work with the Department to ensure compliance
with Program requirements; and
WHEREAS, Clerk of Courts for the Eleventh Judicial Court, will assemble and review case
files for cases on the court calendar; ensure that jury case files are complete for court action,
obtaining missing documents as necessary; place unfiled documents in appropriate case files; and
check court notices to verify if parties were notified; and
WHEREAS, the Department is requesting for the City Commission to authorize the City
Manager, after consultation with the City Attorney, to negotiate and execute Service Authorization
Letters, Interlocal Agreements in accordance with Chapter 163.01, Florida Statutes, Professional
Service Agreements, and any amendments, extensions, and modifications, as applicable, in
compliance with the related form of Trust Contract, respectively, with the designated Service
Providers as follows: (a) The School Board of Miami -Dade County, for an amount not to exceed
$522,861.42; (b) Choices et al, Inc., for an amount not to exceed $7,920; and (c) The Clerk of Courts
for the Eleventh Judicial Court, for an amount not to exceed $3,164.25, each for the period from
November 1, 2011 through July 31, 2012 with the option to extend for two (2) additional similar
periods for the same not to exceed amounts, under the same terms and conditions;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized to {1} negotiate and to execute, after consultation with
the City Attorney, Service Authorization Letters, Interlocal Agreements, Professional Service
Agreements, in substantially the form attached, and amendments, extensions, and modifications, as
applicable, in compliance with the related form of The Children's Trust Contract, respectively, with the
following designated Service Providers: (a) Choices et al, Inc., a for -profit corporation, in an amount
not to exceed $7,920; (b) The School Board of Miami -Dade County in an amount not to exceed
$522,861.42; and (c) The Clerk of Courts for the Eleventh Judicial Court in an amount not to exceed
$3,164.25, each for a period commencing November 1, 2011 through July 31, 2012, with the options
to renew for up to two (2) additional similar periods at the same not to exceed amounts, under the
same terms and conditions.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
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File Number: 11-01217 Enactment Number: R-12-0049
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 3 of 3 File Id: 11-01217 (Version: 3) Printed On: 10/30/2017