HomeMy WebLinkAboutSummary FormDate: 11/23/2011
AGENDA ITEM SUMMARY FORM
FILE ID:
Requesting Department: Purchasing
Commission Meeting Date: 12/15/2011 District Impacted:. All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Action Community Center Protest of Award for RFP 274276
Purpose of Item:
Law Department
Matter ID No.
11-1548
It is respectfully recommended that the City Commission accept the recommendation of the Chief Procurement
Officer dated November 23, 2011, and: 1) deny the Protest of Award submitted by Action Community Center,
Inc., on August 29, 2011; and 2) uphold the City Manager's Recommendation of Award Memorandum dated
August 10, 2011, to award the procurement of On -Demand Transportation Services to Transportation America,
Inc., as the highest ranked responsive and responsible proposer in response to Request for Proposals 274276.
Background Information:
Please see attached.
1
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
lfius ny,� o�.ieceiviriR;caD��l';funds
Grants
Purchasin
Chief
Final Approvals
(SIGN AND DATE)
Budget
Risk Management
t. Director,
City Manager
Page 1 of 2
The Purchasing Department, in collaboration with the Department of Capital Improvements
Program, issued Request for Proposals (RFP) 274276 on June 24, 2011, for the procurement
of On -Demand Transportation Services, and two (2) proposals were received on July 18, 2011.
The RFP Evaluation Committee, duly appointed by the City Manager, conducted an in-depth
due diligence review and evaluation of the proposals submitted and determined that: 1)
Transportation America, Inc., was the highest ranked responsive and responsible proposer
and was awarded a total of 271 out of 300 points; and 2) Action Community Center, Inc., was
the second highest ranked responsive and responsible proposer with a total of 218 out of 300
points. On August 16, 2011, the City Manager approved the Recommendation of Award
Memorandum dated August 10, 2011, and this approved memorandum was communicated to
all proposers in accordance with established protocols. Action Community Center, Inc.,
submitted a formal Protest of Award (Protest) on August 29, 2011, in accordance with the filing
requirements of Section 18-104 of the City of Miami Procurement Code. The Chief
Procurement Officer has reviewed and extensively researched the Protest and all applicable
documents regarding the procurement of RFP 274276 and is recommending to the City
Commission to deny the Protest of Action Community Center, Inc., and to uphold the City
Manager's Recommendation of Award Memorandum dated August 10, 2011. Both the City
Manager and City Attorney concurred with the Chief Procurement Officer's written
recommendation dated November 23, 2011.
Page 2 of 2