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HomeMy WebLinkAboutMemo - Amendment to Ticket Surcharge SRCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Johnny Martinez, P.E. City Manager FRO Z. i atkins, Esq. ' Senior Assistant to the City Manager DATE: December 2, 2011 SUBJECT: Amendment to Ticket Surcharge Ordinance Facts and Answers concerning Chapter 53 — Ticket Surcharge Ordinance • On May 19, 1988, the City Commission adopted Chapter 53 of the City Code (attached) • Per the ordinance, the surcharge has only been collected for ticketed events held in city - owned facilities. • Per the ordinance, the surcharge collected has been used exclusively to augment the operational and capital budgets for the respective facilities in which said events have been held. • Per the ordinance, the departments/agencies that are responsible for the facilities where ticketed events are held are also responsible for the collection and accounting of the surcharge revenue. proposed Amendments to Chapter 53 • The proposed amendments to Chapter 53 include the following: o Increasing the surcharge by $1.00 in each tier o Provide that $1.00 from the surcharge collected from each ticket sold is held in a Special Revenue Account to allow the City Commission the sole authority to sponsor community events, programs, parades at its discretion. o Allow the surcharge to also be collected for ticketed events held in the public right-of-way o Provide an exemption for the Miami Convention Center (James L. Knight Center) from contributing to the special revenue account for events, parades, and programs until the bond obligation associated with the facility has been met (as explained at the November 2011 commission meeting, there will be general fund dollars available to deposit in the special revenue account in lieu of the revenues collected at James L. Knight Center, which are used toward the debt service). o Remove the reference to the Orange Bowl Memorial Stadium from the Ordinance. Amendment to Ticket Surcharge Price of Admission Proposed Increase of Ticket Surcharge $1.00 to $14.99 $.75 to $1.75 $15.00 to $29.99 $1.00 to $2.00 $30.00 and up $2.00 to $3.00 Based on information provided by the departments and agencies, the City estimates that approximately $286,000 will be generated towards the special revenue fund, if the proposed ordinance passes. This estimate does not include the revenue that may be realized if ticketed events within the public right-of-way are also subject to ticket surcharge. Proposed Administrative Process Application Process • A "proposed" Application has been created to allow any person/organization holding an event within the City to submit their requests for assistance. All Applications requesting assistance will be required to be submitted to the City no later than 90 calendar days prior to the event. • Support provided by the City will only be approved to subsidize the following: o Special/Community Event; o Community Program; o Temporary Use Permit Fees; o Street Closure Permit Fees; o Police Services; o Fire Services; o Solid Waste & GSA Services; o Facility Use Fees (this includes correlating staff fees, set-up fees and costs associated with maintenance and restoration); o Equipment rental fees for city equipment (i.e. show mobile, bleachers, etc.) o Other assistance, as determined by the City Commission • That application will be available and may be submitted to the any of the NET Offices or the Special Events Office. The NET/Special Events Offices will evaluate the Applications Page 2 of 4 Amendment to Ticket Surcharge to ensure all information requested has been provided by the Applicant. The Applications will be reviewed on a first -come -first -serve basis. • City staff shall deny any Application submitted by an applicant/sponsor who has failed to complete payment of any sums required for a previously permitted special event until such time as payment is received, or may condition the processing of a new Application on the payment of amounts in arrears in connection with previous special events. • City staff shall also deny any Application submitted by an applicant/sponsor who has failed to substantially perform a cleanup plan which was made a condition of a previous permit, or who has defaulted on a previous sanitation bond or fee or supplemental user fee deposit in connection with a permitted special event until such time as restitution is made. • The Applications will then be forwarded to the Budget Office to verify the existence of available funding. • Once the Budget Department verifies the amount of available funding, the Application will be forwarded to the City Manager's Office (Agenda Office) for placement on the next agenda as a discussion item with the Applications submitted as backup documentation for the Commission's consideration. • The Commission will have the exclusive authority to determine 1) whether the money will be divided equally among the districts, 2) what parades, events and/or programs will be sponsored, and 3) how much support those parades, events and/or programs will receive. Collection of the Surcharge & Allocation to Special Revenue Account • The departments and agencies will continue to collect the surcharge. • At the conclusion of each month, the departments and agencies will provide a report to the Budget Department showing the number of tickets sold and the amount of surcharge collected. In addition to providing the monthly report, the agencies will submit a payment the City for the amount reflected in the report, which will be deposited into the special revenue account created to fund the community events, parades, and community programs. , Page 3 of 4 Amendment to Ticket Surcharge • With respect to the departments, the Budget Department will segregate the appropriate amount that should be allocated to the special revenue account created to fund the community events, parades, and community programs. • Upon Commission approval of Applications Requesting Assistance, the Finance Department will issue a check or the department/agency assessing the applicable fees will send a memo with the corresponding legislation and invoice to the Finance Department for the appropriate transfer of funds from the Special Revenue Account to pay for the events that were approved. Enforcement • As already required by Section 53(1)(c) of the City Code, payment of the ticket surcharge to the proper city authorities shall be made as soon as reasonably possible after the conclusion of the event along with any and all other sums which may be due the city, and in no case shall be permitted to remain unpaid longer than three working days after the event and in all cases shall be paid prior to the holding of another subsequent event by the same applicant/sponsor. • Any applicants/sponsors who owe outstanding surcharge or any other accounts payable to the City or who have failed to substantially perform a cleanup plan will be denied from conducting any business with any department until such time that all sums due are paid to the City. • Furthermore, applicants/sponsors will remain subject to all other requirements governing special events held within the City; more particularly, Article I of Chapter 53 (Ticket Surcharge), Article II of Chapter 38 of the City Code (Use Regulation for Parks and Recreation), Article XIII of Chapter 62 of the City Code (Zoning Approval for Temporary Uses and Occupancies), and Articles I and XII of Chapter 54 of the City Code (Streets and Sidewalks). Page 4 of 4 REQUEST FOR CITY ASSISTANCE FOR PARADES, SPECIAL EVENTS, COMMUNITY EVENTS, AND COMMUNITY PROGRAMS **This Application must be submitted no later than 90 calendar days prior to the scheduled event and may be submitted to any NET Office or the Office of Special Events (Locations attached) A) APPLICANT INFORMATION Name of Business/Organization/Sponsor \/ Street Address Phone \ \•: \ Fax /. / \ :\ E-Mail Address / i• ,�.-• \:\ Name of Contact Person ,. 'r .. B) EVENT INFORMATION Name of Event or Program < \\ Date(s) of Event/Program \ \\\;\ \ '\ Proposed Location(s) \ \ \'\ \, \, Type of Event/Program description) (Please provide a briefIS) N/ Estimated Atten'dance•--` - \ U /"'"Adults. / Children Seniors \\ C) FUNDING REQUEST(Please check all that apply) se.attacha!/relevantbudgets,orinvoice s\ ', \ \Type of Fee/ Cost \.. \ Community/Special Event $ N. \ Community Program $ _____ \ \ Temporary Use Permit Fees $ \.. \ Street Closure Permit Fees $ \ .' ;Police Services $.. \ / Fire Services $ Solid Waste & GSA Services $ Facility Use Fees $ Equipment Rental Fees $ Temporary Banner Fees $ D) IS THIS EVENT FREE TO THE PUBLIC? Yes No If not, Please provide the admission/entry fee: $ $ $ $ E) REPRESENTATIONS OF THE APPLICANT Please Initial Each Affirmation 1. I will comply with all federal, state and local rules and regulations with respect to the assistance provided to me/this organization for the abo}e-mentioned event. 2. I have reviewed the conflict of interest laws of the City of Miami\(Article 5, Conflicts of Interest, of Chapter 2 of the Code of the City of/Miami; Florida, and: a. I agree to fully comply in all respects with the terms of said laws b. I, nor any of my agents or employees, have offiered to pay, pay., rr agree to pay any person employed by the City any fee commission, or gift of any kind contingent upon or resulting from an award associated\with this application. 3. I understand that the representations -herein are , a -material inducement for the City Commission's approval for assistance. 4. I am duly authorized to submiitth s;application and any amendments thereto. :r By signing, I certify that the information contained herein is true, complete and accurate to the best of my knowledge. Should\ any of j he lr-epr_esentat ons\;made in this application change, I hereby acknowledge my -obligation to immediatelyynotiify theCity and update said representations. Applicant/Authorized Representative (Print Name), (Signature) Date: \ / Page 2 of 3 LOCATIONS FOR SUBMISSION OF APPLICATION Office of Special Events Miami Riverside Center 444 SW 2nd Avenue, 8th Floor Miami, FL 33130 Phone: (305) 416-1361/1322 NET Administration Office Miami Riverside Center 444 SW 2nd Avenue,l0th Floor Miami, Florida 33130 Phone: (305) 416-2087 Fax: (305) 416-1970 Allapattah NET Curtis Park 1901 NW 24th Avenue Miami, Florida 33125 Phone: (305) 575-5128 Fax: (305) 575-5129 Coconut Grove NET Peacock Park 2820;cMcFarlane Road Coconu d e, Florida 33133 Pho / e((305) 960-4670 .:Fax (r305) 960-4679 Coral Way NET Currently located at Little Havana NET 1275 NW 1st Street Miami, Florida 33125 Tel: (305) 960-4650 Fax: (305) 960-4659 < - ' ;; ' / Downtown/Brickell NET ,, 900 Soutl )Miami Avenue Miami, Flonda+33130 Phone: (786) 47.25939 Fax: (305) 400-5437 , ..• West Flagler/Flagami NET Antonio Maceo Park 5135 NW 7th Street < Miami, Florida 33126 Phone: (305) 960-2890 Fax: (305) 960-2899 '.: .; - Little Haiti NET v 6301 N.E. 2nd Ave. i Miami, Florida 33138 Phone: (305) 960-4660 . -Fax: (305) 960-4669 " "l'\ Little Havana NET 1275 NW 1st Street . Miami, Florida 33125 f . � Tel (305)-4650 Fax (305) 60 4659 ".` \ �\ \ 'c;' " v: - \Moilel City NET North District Substation '‘'-,1000 NW 62nd Street Miami, Florida 33150 Tel: (305) 960-2990-92 Fax: (305) 960-2994 --:---OuertowmNEt / Qvertown` Shopping Center 1490 TW 3rd*Avenue Miami, Forida=:33136 Phone: (305)'372-�4550 -.\ Fax: (305) 372455.3 /,.; �,J5:7,7 , Upper Eastside NET 6599 Biscayne Boulevard Miami, Florida 33138 Phone: (305) 795-2330 Fax: (305) 795-2333 Wynwood/Edgewter, NET �Allapattah NET/Curtis Park \1'99O1. NW 24th Avenue Miarni; Florida"331,25 Phone (305)57 5128 Fax:(305)575-5129 Page 3 of 3