HomeMy WebLinkAboutSummary FormFILE ID:
Date: 05/17/2011
Commission Meeting Date: 06/23/2011
Type: ® Resolution ❑ Ordinance
❑ Other
L
AGENDA ITEM SUMMARY FORM
//— SIGs
Requesting Department: Purchasing
District Impacted: All
Emergency Ordinance n Discussion Item
Law Department
Matter ID No.
Subject: Rescission of Award to McIntyre Maintenance. Inc.: and Award to Groundkeepers. Inc. and
BCLS Landscaping. Inc.. for Grounds Maintenance Services Citywide. IFB No. 247232.
Purpose of Item:
The nature of this item is to rescind the award made to McIntyre Maintenance, Inc. and award of the
bid to Groundkeepers, Inc. (Group 1) and to BCLS Landscaping Group, Inc. (Groups 2.and 3), the
second lowest responsive and responsible bidders for the provision of Grounds Maintenance Services
Citywide for an initial contractual period of two (2) years with options to renew for two (2) additional
one year periods. Allocating funds from the various sources of funds of the user departments, subject
to availability of funds and budgetary approval at the time of need.
Background Information:
On March 10, 2011, the Miami City Commission awarded Invitation for Bid No. 247232 to McIntyre
Maintenance, Inc. pursuant to Resolution No. R-11-0106, for the provision of Grounds Maintenance
Services Citywide, for an initial contract period of two (2) years, with the option to renew for two (2)
additional one (1) year periods. McIntyre Maintenance has failed to perform in accordance with the
terms and conditions of the contract. As a result, and in accordance with Section 1.27 and 2.31 of the
contract, the Purchasing Department has found them in default of contract; and is therefore
recommending rescission of award to McIntyre Maintenance, Inc. and award to Groundkeeper, Inc.
(Group 1) and to BCLS Landscaping Group, Inc. (Groups 2 and 3), the second lowest responsive and
responsible bidder(s) per bid specifications. Allocating funds from the various departments, General
Operating Budget or other sources of funds as may become available and subject to budgetary
approval at the time of need. The approximate total annual spend being $74,334.12.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding -source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or, receiving -capita! funds
Grants
Risk Management
Purchasi _ ept. Director
Chief City Manager
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