HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
Date: 5/18/2011
Commission Meeting Date: 6/23/2011
11- 004iq
Requesting Department: Purchasing
District Impacted: All
Type: PI Resolution I I Ordinance Emergency Ordinance n Discussion Item
II
Other
Subject: Ballarena Construction Bid Protest of Award for ITB 09-10-018
Purpose of Item:
Law Department
Matter ID No.
11-553
It is respectfully recommended that the City Commission accept the recommendation of the Chief Procurement
Officer dated April 6, 2011, and: 1) deny the Bid Protest of Award submitted by. J.B. Builders & Contractors,
Inc., D/B/A Ballarena Construction; on October 1, 2010; and 2) uphold the City Manager's Recommendation
of Award Memorandum dated September 10, 2010, to award the Restoration and Renovation of Historic Fire
Station No. 2, Project B-30579, to Edgewater Construction Group, Inc., as the lowest responsive and
responsible bidder in response to Invitation to Bid 09-10-018.
Background Information:
Please see attached.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using, or receiving capital funds
Grants
Purchasin
Chief��`` City Manager ---,
Risk Management
74 ii Dept. Director
Page 1 of 2
The Department of Capital Improvements Program (CIP) issued Invitation to Bid 09-10-018 on
July 19, 2010, for the Renovation of Old Fire Station No. 2, Project B-30579, and twelve (12) bids were
received on August 17, 2010. CIP conducted an in-depth due diligence review of the bids submitted
and determined that Edgewater Construction Group; Inc., was -the lowest responsive and responsible
bidder. On September 14, 2010, then -City Manager Carlos Migoya approved the Recommendation of
Award Memorandum dated September 10, 2010, and this approved memorandum was communicated
to all bidders in accordance with established protocols. Ballarena Construction submitted a formal Bid
Protest of Award (Protest) on October 1, 2010, in accordance with the filing requirements of Section 18-
104 of the City of Miami Procurement Code. The Chief Procurement Officer has reviewed and
extensively researched the Protest and all applicable documents regarding the procurement of ITB 09-
10-018 and is recommending to the City Commission to deny the Protest of Ballarena Construction and
to uphold the City Manager's Recommendation of Award Memorandum dated September 10, 2010.
Both the City Manager and City Attorney concur with the Chief Procurement Officer's written
recommendation dated April 6, 2011.
Page 2 of 2