HomeMy WebLinkAboutSummary Form and backupAGENDA ITEM SUMMARY FORM
FILE ID: /D'U73 72
Date: 11/2/2010
Commission Meeting Date: 1 ]/] 8/2011
• Requesting Department: Parks and Recr
District Impacted:
Type: ❑ Resolution ❑ Ordinance ❑ Emergency Ordinance Discussion Item
❑ Other
Subject: Discussion of After School Snacks Program
Purpose ;Ahem:
Law Department
Matter ID No.
Discussion as requested by District 3 Commissioner Frank Carollo
• Status of snacks for Henderson and Jose Marti Parks -
® Summary of Snacks Program — Facilities, budget...
• After School Program — Children's Trust Partner Organizations: facilities, programs, and
budget ...
Background Information:
The Parks and Recreation Department currently offers the After School Snacks Program at 19 parks,
with a partner organiz tion providing snacks at a 20th location. The Department is currently
completing the prerequisite documentation to add 6 parks to the program. .
The Parks and Recreation Department currently partners with three (3) organizations in providing the
Heart of Our Parks - Out of School Program utilizing a Children's Trust Grant at five (5) parks
(Duarte, Shenandoah, West End, African Square, and Jose Marti Parks).
Budget Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defe,.,e/Neighr�nrhood Improvement Bonds?
Start Up Capital Cost
Maintenance Cost:
Total Fiscal Impact:
Final Approvalsp�
(SIGN AND DATE)
CIP Budget
liming or receiving capital funds
Grants Risk Managemen
Purchasing Dept. Director
Chief /` - - C-- City Manager
Dann 1 ni 1
---STATUS UPDATE ----
Henderson Park Snack Program Update
The following items are required from the Florida Department of Health Child Care Food Program to add
a site to the Afterschool Snack Program:
• Change Form
• ASite Information Form
• Child Care Center License or Exemption Letter from the local licensing official (DCF)
• News Release
• Pre -Approval visit for Prospective Site
• Food Service Permit or proof of Occupancy Permit and other required inspection reports.
• Enrichment Activity Form
All items with the exception of the Exemption Letter from the Department of Children and Families have
been submitted to the Department of Health.
The request for an Exemption letter has been submitted to the local Department of Children and
Families. The anticipated date of issuance is fifteen to thirty business days.
Once the exemption letter is submitted to the Department of Health it will take approximately five to
ten business days to receive approval to include Henderson Park in the Department of Health Out of
School Time snack program. Park sites are effective the first of the following month preceding the
approval.
Once the approval is received it takes approximately two to three business days to add the site to the
caterer's delivery schedule.
----STATUS UPDATE----
JOSE MARTI RECREATION BUILDING
1. Occupancy Load Certificate — has been issued
Background:
Facility floor plans needed by City fire plans examiner for occupancy determination. Plans
stored at private storage facility currently in dispute with City of Miami and not accessible.
Park staff researched other avenues and located floor plans. Plans were submitted to City fire
plans examiner for occupancy load determination and later carried to City Fire Marshall for
issuance of Certificate of Occupancy.
2. Certificate of Use — Pending
City Fire Inspector requires resolution of the following items:
a. Fire Sprinkler & Backflow Prevention Inspection
Fire Sprinkler System — Inspection Complete
Replacement of three defective tamper switches is required. Inspection of backflow
preventer is required. Proposals from a private company for repairs and backflow
inspection have been received. Work is pending requisition number and issuance of
Purchase Order.
3. Fire Alarm - Pending
Fire alarm -inspection -required: -Previous -inspections failed -due -to -trouble sign l in fire
panel. Re -inspection by private fire alarm company required following replacement
of tamper switches.
Once the above inspections (Private and City) are complete, the fire inspector will be called out
to inspect and sign -off on the Certificate of Use. The Certificate of Use will be routed to the
Office of Zoning for final processing and then submitted to City Finance Office for issuance.
JOSE MARTI GYMNASIUM
1. Occupancy Load Certificate — has been issued
Background:
Facility floor plans needed by City fire plans examiner for occupancy determination. Plans
stored at private storage facility currently in dispute with City of Miami and not accessible.
Park staff researched other avenues and located floor plans. Plans were submitted to City fire
plans examiner for occupancy load determination and later carried to City Fire Marshall for
issuance of Certificate of Occupancy.
2. Certificate of Use — Pending
City Fire Inspector requires resolution of the following items:
a. Elevator Certification — has been issued
Background:
City elevator inspector discovered a problem with elevator phone line and required
elevator inspection. Telephone line required intervention by City IT department and
private elevator company. Private elevator company programmed telephone line -
accordingly. Private elevator company performed the required testing. Fire
extinguisher replaced with inspected extinguisher.
b. Fire Sprinkler & Backflow Prevention Inspection - Pending
Status: Estimates were obtained for inspection by private companies on contract with
City. Requisition No. 61349 is being processed.
c. Fire Alarm Monitor Inspection - Pending
Status: Fire alarm inspection required by City Inspector. Previous inspections failed
due to trouble signal in fire panel.
Once the above inspections (Private and City) are complete, the fire inspector will be called out
to inspect and sign -off on the Certificate of Use. The Certificate of Use will be routed to the
Office of Zoning for final processing and then submitted to City Finance Office for issuance.
List of Park Sites that Receive Snacks
SITE
SOURCE
African Square Park
Heart of Our Parks Snack Program
Arm brister Park
Heart of Our Parks Snack Program
Athalie Range Park
Heart of Our Parks Snack Program
Buena Vista Park
Heart of Our Parks Snack Program
Dorsey Park
Heart of Our Parks Snack Program
Douglas Park
Heart of Our Parks Snack Program
Fern Isle Park
Heart of Our Parks Snack Program
Gibson Park
Heart of Our Parks Snack Program
Grapeland Park
Heart of Our Parks Snack Program
Hadley Park
Heart of Our Parks Snack Program
Juan Pablo Duarte Park
Heart of Our Parks Snack Program
Kinloch Park
Heart of Our Parks Snack Program
Legion Park
Heart of Our Parks Snack Program
Moore Park
Heart of Our Parks Snack Program
Morningside Park
Heart of Our Parks Snack Program
Roberto Clemente Park
Heart of Our Parks Snack Program
Shenandoah Park
Heart of Our Parks Snack Program
Virrick Park
Heart of Our Parks Snack Program
West End Park
Heart of Our Parks Snack Program
Jose Marti Park
Amigos Together for Kids
Parks being added to the list
Coral Gate
Curtis Park
Henderson Park
Jose Marti Park
Lemon City Park
Little Haiti Park
Reeves Park
Parks Closed for Contruction to be added later
Robert King High
Williams Park
Provider Services and Contracts for the Heart of Our Parks OOS Program
**The Heart of Our Parks Out of School Program Consists of Jose Marti Park,
Duarte Park, African Square Park, Shenandoah Park and West End Park.**
Provider
Contracted Amount
Service
Site Locations
Arts For Learning
$46,821.93
Arts component (see below)
Duarte, Shen., W. End, A. Square
Miami Dade Family Learning Partnership
$84,742.12
Literacy component (see below)
Duarte, Shen., W. End, A. Square
Amigos Together For Kids
$82,500.00
See below
Jose Marti Park only
Miami Dade Family Learning Partnership
MDFLP provides the literacy component to 4 sites within the Heart of Our Parks OOS Program;
the goal for the program's participants: to increase individual phonological and phonemic awareness,
reading comprehension, vocabulary and writing skills.
Arts For Learning
A4L provides quality arts -based programs that connect the arts to other core -curriculum subjects
to support academic achievement and chile, 4evelopment. All A4L programs teach life and
communication skills, support literacy and problem solving skills, foster self-discovery, and build
self esteem.
Amigos For Kids (dba Amigos Together for Kids)
In the afterschool program at Jose Marti Park, Amigos For Kids provides scholastic assistance,
(such as reading comprehension, writing and vocabulary skills) as well as numerous sports and family -
oriented, child/parent workshops. They also provide afterschool snacks to the participants.
Location October November
December
January
February
March
April
May
June
August
September
Total
Total Snack E
n Square $ 466.20 $ 377.40
$ 290.08
$ 372.96
$ 393.68
$ 393.68
$ 393.68
$ 414.40
$ 145.04
$ 155.40
$ 575.72
$ 3,978.24
rister $ 492.10 $ 466.20
$ 362.60
$ 466,20
$ 444,00
$ 358.90
$ 355.20
$ 485.44
$ 165,76
$ 155.40
$ 606.80
$ 4,358.60
a Vista $ 270.10 $ 266.40
$ 207.20
$ 266.40
$ 251.60
$ 266.40
$ 273.80
$ 222.00
$ 77.70
$ 103.60
$ 239.02
$ 2,444.22
Gate $ 870.96 $ 700.78
$ 466.20
$ 599.40
$ 521.70
$ 492.10
$ 362.60
$ 277.50
$ 129.50
$ -
$ •
$ 4,420.76
?.y
$ -
$ 266.40
$ 207.20
- 266.40
$ 281.20
$ 281.20
$ 281.20
$ 296.00
$ 103.60
$ 103.60
$ 310.80
$ 2,397.60
las
1 351.50
$ 310.80
$ 238.28
$ 306.36
$ 323.38
$ 323.38
$ 323.38
$ 340.40
$ 119.14
$ 233.10
$ 649.72
$ 3,519.44
Isle
$ 466.20
$ 399.60
$ 310.80
$ 399.60
$ 421.80
$ 421.80
$ 409.96
$ 325.60
$ 113.96
$ 129.50
$ 379.62
$ 3,778.44
m Park
$ 684.50 ',
$ 599.40
$ 466.20
617.90
$ 703.00
$ 703.00
$ 703.00
$ 740.00
$ 259.00
$ 259.00
$ 758.50
$ 6,493.50
eland
.$ 854.70
$ 621.60
$ 466.20
$ 599.40
$ 599.40
$ 632.70
$ 632.70
$ 666.00
$ 233.10
$ 233.10
$ 683.02
$ 6,221.92
ay
$ 1,261.70 r
$ 832.50
$ 673.40
$ 865.80
$ 913.90
$ 913.90
$ 913.90
$ 962.00
$ 336.70
$ 259.00
$ 930.92
$ 8,663.72
1
Pablo Duarte
$ 1,010.10
$ 865.80
$ 673.40
$ 836.20
$ 843.60
$ 843.60
$ 773.30
$ 814.00
$ 284.90
$ 362.60
$ 997.52
$ . 8,305.02
1
ch
$ 740.00
$ 560.92
$ 486.92
$ 655.64
$ 751.10
$ 773.30
$ 765.90
$ 695.60
$ 233.10
$ 218.30
$ 606.06
$ 6,486.84
an Park
$ 1,036.00 '
$ 865.80
$ 673.40
$ 865.80
$ 913.90
$ 913.90
$ 913.90
$ 962.00
$ 336.70
$ 296.00
$ 1,232.10
$ 9,009.50
1
'ePark
$ 1,180.30
$ 673.40
$ 799.20
$ 999.00
$ 1,054.50
$ 1,054.50
$ 913.90
$ 784.40
$ 233.10
$ 233.10
$ 617.90
$ 8,543.30
1
ingside
$ 754.80
$ 702.26
$ 486.92
$ 626.04
$ 583.12
$ 562.40
$ 562.40
$ 592.00
$ 207.20
$ 233.10
$ 683.02
$ 5,993.26
e Park .
$ 606.80
$ 532.80
$ 414.40
$ 532.80
$ 562.40
$ 562.40
$ 529.10
$ 458.80
$ 162.80
$ 129.50
$ 379.62
$ 4,871.42
art King High
$ 451.40
' $ 344.10
$ 259.00
$ 222.00
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 1,276.50
arto Clemente_
$ 543.90
$ 466.20
$ 362.60
$ 466.20
$ 492.10
$ 492.10
$ 492.10
$ 518.00
$ 181.30
$ 181.30
$ 583.12
$ 4,778.92
ira Delucca
$ 140.60
$ 133.20
$ 103.60
$ 133.20
$ 140.60
$ 140.60
$ 140.60
$ 148.00
$ 51.80
$ -
$ -
$ 1,132.20
iandoah
$ 2,249.60
$ 1,631.70
$ 1,243.20
$ 1,579.90
$ 1,583.60
$ 1,535.50
$ 1,476.30
$ 1,554.00
$ 543.90
$ • 725.20
$ 2,059.42
$ 16,182.32
2
:k
$ 1,217.30
$ 999.00
$ 777.00
$ 999.00
$ 1,054.50
$ 1,017.50
$ 984.20
$ 1,036.00
$ 362.60
$ 273.80
$ 814.00
$ 9,534.90
1
tEnd
$ 1,468.90
$ 1,143.30
$ 880.60
$ 1,132.20
$ 1,195.10
$ 1,195.10
$ 1,195.10
$ 1,258.00
$ 440.30
$ 595.70
$ 1,744.92
$ 12,249.22
1
ams
$ 444.00
$ 344.10
$ 259.00
$ 333.00
$ 333.00
$ 35150
$ 351.50
$ 370.00
$ 129.50
$ -
$ -
$ 2,915.60
$ 17,561.68
$ 14,103.66
$ 11,107.40
$ 14,141.40
$ 14,361.18
$ 14,229.46
$ 13,747.72
$ 13,920.14
$ 4,850.70
$ 4,880.30
$ 14,851.80
$ 137,755.44
275
snackspermonth 23732 19059 15010 19110 19407 19229 18578 18811 6555 6595 20070