HomeMy WebLinkAboutMemo02/02/2010 13:45 3054165444
MIAMI FIRE RESCUE PACE 01/02
aTI OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
m:
Pedro G. Hernandez, P E
City Manager
Chief Maurice L. Kemp, Director
Department of Fire -Rescue
DATE:
SUBJECT :
!REFERENCES :
Janwuy 21, 2010
Grant Funded
Positions
FILE :
I want to thank you for meeting with CFO Lany Spring, Directors
Michael Boudreaux and Diana Gomez, Deputy Fie Chief Reginald Duren
and Assistant Fire Chief of Emergency Management Allen. Joyce, on
January 19, 2010 regarding the above subject matter.
This Memo is to memorialize the discussion that took place and acquire
your approval to move forward with the action plan as listed below.
Chief Joyce reviewed the need to ,acquire six (6) Grant funded positions
and to hire `Unclassified Exempt' employees to fill these positions. The
chart that he provided specibe-illy called for two (2) Fiscal Assistant
positions, three (3) Administrative Aide 11 positions, and one (1) Grant
Drama Manager for a total of six (6) positions. All six (6) of these
positions will be entirely grant funded. When the grant funding can no
longer support these positions, they will he terminated.
Requested Action Plan:
1. Increase Fire -Rescue's Table of Organization by 6 Civilian positions
(if necessary acquire City Commission approval).
2. Approve the hiring of 6 grant funded Unclassified/Exempt
positions 13 of the positions will be funded by UASI grants and 3
will be funded by the Mrninastrative Costs received from the F +D/fA.
Public Assistance Program wojects, Hazard Mitigation and Pre -
Disaster Mitigation projects).
3. Effective immediately, place all Administrative Costs received from
the above FEMA awards/projects into the City's `Emergency
Ptm.ds" account These funds will be used solely to pay the
"Salaries and Costs" of the 3 new FEMA grant funded positions.
02/02/2010 13:45 3054165444
MIAMI FIRE RESCUE PAGE 02/02
Page 2
Daclmd on Grants:
Urban Area Security Initiative (UAW):
The City has responsibility to manage the 2003 to 2010 UAS1 awards.
This comprises of eight (8) awards totaling $108,998,353.00. Due ID the
amount of awards, their S ancial and programmatic complexity
(including audits) and the continued benefit they bring to the City, there
is a need to acquue one (1) Pragcaxu Manager (to handle the
Programmatic portion of the grant as we move away from depending
largely on an outside consultant), one (1) Administrative Aide II (to
handle Equipment Inventory, credential, web EOC software and
Emergency Notification software) and one (1) Administrative Aide 11 (to
help manage the hundreds of separate projects that are associated with
these awards).
FEMA P Assistance istan i >?. pJrifect s, Her w i AfEll'igation 070 Pre-
Disaster- ation pra its:
The City has managed over $88,000,000.00 during the past 10 years.
Due to the amount of awards, their financial and programmatic
romplea ity (including audits) and the continued benefit they bring to the
City, there is a need to acquire two (2j Fiscal Assistants (1 to help
manage the separate projects that are associated withthese awards and
1 to help manage the reimbursement packages along with internal and
external audits) and one (1) Administrative Aide II (to assist with orderly
processes between Departments, pram, monitoring, fling and
quarterly )•
Your signature below will indicate your approval to waive the hiring
freeze for these ",. ,0 positions and commence the hiring process
through the De • ri of Employee Relations. Thank you in advance
for giving your p rr r F r tion to this matter.
APPleciroVE
G. Hem
City Manager
DATE: G'•d• /O
DISAPPOVED: DATE:
Pedro G. Hernandez, RE., City Manager
1AJ/ingr