Loading...
HomeMy WebLinkAboutMinutesMILDRED AND CLAUDE PEPPER BAYFRONT PARK OUTLINE MINUTES Bayfront Park Management Trust Meeting October 27, 2009 Trust Members Present: Commissioner Marc Sarnoff Fred Joseph Michael Barket Marie Louissaint Nathan Kurland Elena V. Carpenter Steven Alexander Ralph Duharte Trust Members Absent: Bob Powers Staff and Visitors: Timothy Schmand Rodolfo Calderon Jose Gell Carol Cutt Valerie Sanchez Gail Dotson Bob Weinreb H. B. Gonzalez Mark Spanioli Xavier Cortada Julia Conway Keith Kenner Ken Harris Scott Shitler 1 10/27/09 Bayfront Park Management Trust Meeting MILDRED AND CLAUDE PEPPER BAYFRONT PARK BAYFRONT PARK MANAGEMENT TRUST BOARD MEETING Monday, October 27, 2009 12:00 pm 301 North Biscayne Blvd., Miami, Florida 33132 WELCOME/PLEDGE OF ALLEGIANCE/INTRODUCTIONS/ROLL CALL Meeting began at 12:15 pm with Steven Alexander chairing. II. DISCUSSION OF TRUST FINANCES A. September 2009 Financial Report, Rudy Calderon Rudy Calderon provided the September 2009 financial report. Motion to approve the September 2009 Financial Report, Nathan Kurland Second, Michael Barket Unanimously approved B. Arrearage Report Rudy Calderon provided the arrearage report. Motion to approve the arrearage report, Nathan Kurland Second, Michael Barket Unanimously approved III. APPROVAL ITEMS 1. Minutes from September 22, 2009, BPMT meeting Motion to approve, Michael Barket Second, Fred Joseph Unanimously approved 2. Consent Agenda 1. Reso. 10-001, Approve FY 2009-10 Marketing Expenses 2. Reso. 10-002, Approve 2009 NYE Expenses 3. Reso. 10-003, Approve Roll Ticket Purchase Motion to approve the consent agenda, Fred Joseph Second, Nathan Kurland Unanimously approved IV. GENERAL AGENDA ITEMS 1. Gray Line Miami Presentation Julia M. Conway, Rodolfo Contreras and Xavier Cortada, representing Gray Line Miami, provided the board with a presentation expressing an interest in partnering with the Trust to establish Gray Line's hop on hop off, sightseeing touring services, in Miami, with the intent to initiate services in December 2009. Gavel passed to Commissioner Sarnoff. Q it A session ensued. 2 10/27/09 Bayfront Park Management Trust Meeting Motion authorizing the Executive Director to negotiate an agreement with Gray Line Miami, to be brought back for approval at the November board meeting, Steven Alexander Second, Fred Joseph Unanimously approved 2. Baywatk Improvements Project Update Tim Schmand stated the following: . A total of 151 trees planted along the baywalk and throughout the park. Estimated completion date for the tree planting phase of the project by November 11, 2009. Rock Garden Renovations to follow upon completion of tree planting phase. Ongoing discussions pertaining to the improvement of the electricity to the North end docks and the replacement of the canopies in front of the offices. 3. Dock RFP Issuance Tim Schmand stated that staff had been approached by an organization interested in operating a gaming vessel from one of the Bayfront Park docks, for which staff needed to initiate proper City of Miami procurement procedures. Motion authorizing the Executive Director to issue a request for proposals (RFP) using proper City of Miami procurement procedures for interested business endeavors on the Bayfront Park docks, Steven Alexander Second, Elena V. Carpenter Unanimously approved 4. Marquee Update Tim Schmand stated that the City Attorney's office had reviewed all documents relating to the RFP for the Marquee project and offered the following three options: • Re -issue bid. • Request City Commission 4/5th waiver. • Request the City Commission approve a resolution rescinding the award of the first responsive bidder contained in resolution R080004 and authorize the Trust to negotiate and enter an agreement with the second ranked firm. Discussion ensued. Motion authorizing the executive director to offer to the City Commission, a resolution, rescinding the award of the first responsive bidder contained in resolution R080004 and authorize the Trust to negotiate with the second ranked firm, Steven Alexander Second, Elena V. Carpenter Unanimously approved 5. Amphitheater Operations Et Management Update Tim Schmand stated the following: • Certificate of occupancy for the rigging structure obtained. • Certificate of occupancy for the restrooms pending • Installation of a kitchen set-up underneath the light tower underway. • Next event, 311 on December 1, 2009. 3 10/27/09 Bayfront Park Management Trust Meeting 6. Annual Report to the City Manager A draft annual report to the City Manager was handed out to the board. Tim Schmand stated that the annual report to the City Manager would be brought back for approval at the next board meeting. Mr. Schmand further stated that the deadline for submission was January 5, 2010. 7. Executive Director Evaluation The board engaged in a discussion pertaining to last year's evaluating process, for which a committee was created, which concluded with the decision to not follow last year's process, takinginto consideration that no salary increases were in place and a Trust Workshop was hosted on June 20, 2009, giving the Executive Director direction to follow throughout the current fiscal year. Motion to evaluate the Executive Director a nine (9) out of a possible ten (10), without going into further evaluation, Fred Joseph Second, Ralph Duharte Unanimously approved 8. Next Board Meeting: Holiday Schedule Discussion Motion to schedule the next Bayfront Park Management Trust meeting on November 24 2009, Nathan Kurland Second, Ralph Duharte Unanimously approved 9. 2010 Super Bowl Events Tim Schmand stated that due to the downturn in the economy, staff did not anticipate a high number of Super Bowl related events, as experienced in the past. Mr. Schmand further stated that the hotel Intercontinental would be the host site for the AFC or NFC team, for which staff recognized the opportunity for sponsor embellishments on the south end of the park, adjacent to the hotel Intercontinental. Discussion ensued pertaining to the possibility of obtaining Miami Dade County funds for park improvements. 10. Upcoming Events Tim Schmand stated that included in the board packets was a list of all upcoming events. Mr. Schmand further stated that representatives to Cavalia, a Cirque Du Soleil Like event, had contacted staff to discuss the possibility of producing their event at Bicentennial Park from December 2009 through January 2010, for which a proposed budget was created and dates were blocked off from the in-house calendar of events. Mr. Schmand continued by explaining that subsequent to said communications with Cavalia, representatives from the Adrienne Arsht Center for the Performing Arts, contacted staff to advise that they were the fiscal agents to Cavalia. To that end, Mr. Schmand recognized representatives to the Adrienne Arsht Center for the Performing Arts, present, to discuss their concerns with the proposed use fee and ticket surcharge. Scott Shiller and Ken Harris, representing the Adrienne Arsht Center for the Performing Arts, stated that Cavalia representatives were concerned with the use fee and the ticket surcharge for the event and advised the board that Cavalia was contemplating hosting their event in Tampa or St. Petersburg instead. Discussion ensued pertaining to other potential revenue sources that the Arsht Center has not recognized, such as the parking operation. 4 10/27/09 Bayfront Park Management Trust Meeting Motion directing the Executive Director to continue negotiations with the Arsht Center and Cavalia, to negotiate an agreement in the best financial interest to Bayfront Park, further authorizing the Executive Director to enter into the negotiated agreement without final board approval, Steven Alexander Second, Ralph Duharte Unanimously approved 1. Matrix Et Action Plan Update Tim Schmand provided the board with an update on actions taken subsequent to direction given by the board at the June 20, 2009, Trust workshop. Discussion regarding the possibility of creating a Friends of Bayfront Park ensued. V. DIRECTOR'S REPORT 1. Bicentennial Park a) General update, Bob Weinreb Bob Weinreb provided the board with a general update on Bicentennial Park. Discussion ensued pertaining to Bicentennial Park, Miami Art Museum and the Museum of Science. Motion directing the Executive Director to present to the City Commission, a resoluti• on requesti• ng that the Miami Art Museum utilize the space allocated for the Museum of Science, as a temporary construction staging area,- Elena V Carpenter Second, Ralph Duharte Unanimously approved 2. MSEA update Tim Schmand updated the board on MSEA's business. Commissioner Sarnoff called the meeting adjourned.