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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #16482 Date: 08/06/2024 Commission Meeting Date: 09/12/2024 Requesting Department: Department of Solid Waste Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Emergency Street Sweeping Services - Star Cleaning USA Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, retroactively ratifying, confirming and approving the City Manager's emergency findings, incorporated as Exhibit "A" that it is most advantageous for the City to waive the competitive sealed bidding procedures, pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"); and retroactively approving the selection of Star Cleaning USA, Inc. ("Star Cleaning") for the provision of Street Sweeping Services for the Department of Solid Waste ("Solid Waste"); Authorizing the City Manager to negotiate and execute any and all documents, including any amendments, modifications, extensions, and addition of services to the Street Sweeping Services Professional Services Agreement ("PSA") incorporated as Exhibit "B", subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: Solid Waste was in dire need of street sweeping services in response to a shortage of personnel and the increasing impacts of weather conditions threatening the environment such as hurricanes, tropical storms, King Tide, and rain events that negatively impact the quality of life of the residents the City serves. Furthermore, said services are needed in order to address the aesthetic cleanliness of City streets by prioritizing regular removal of street litter performed (some areas require sweeping every day of the week) and minimizing flooding in the streets while meeting the National Pollutants Discharge Elimination Systems ("NPDES") State of Florida requirements. The City entered into a PSA with Star Cleaning until a competitive solicitation is issued, evaluated and awarded. The approximate current amount paid for these services is $1,003017.00. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: Approximately $ 803,524 yearly Department of Solid Waste Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Wade Sanders Aniska Elliott Marie Gouin Annie Perez Barbara Hernandez Natasha Colebrook -Williams Valentin J Alvarez Carolina Aguila Thomas M. Fossler George K. Wysong III Maricarmen Lopez City Clerk's Office Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Deputy City Manager Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Rendered Completed 08/27/2024 10:38 AM Completed 08/29/2024 9:27 AM Completed 08/29/2024 5:11 PM Completed 09/03/2024 9:25 AM Completed 09/03/2024 11:03 AM Completed 09/03/2024 12:16 PM Completed 09/03/2024 12:38 PM Skipped 09/03/2024 3:47 PM Completed 09/03/2024 4:57 PM Completed 09/03/2024 5:41 PM Completed 09/12/2024 9:00 AM Completed 09/19/2024 5:43 PM City of Miami Legislation Resolution Enactment Number: R-24-0355 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 16482 Final Action Date:9/12/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5) AFFIRMATIVE VOTE, RETROACTIVELY RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S EMERGENCY FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A," PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI; RETROACTIVELY APPROVING THE SELECTION OF STAR CLEANING USA, INC. ("STAR CLEANING") FOR THE PROVISION OF STREET SWEEPING SERVICES FOR THE DEPARTMENT OF SOLID WASTE ("SOLID WASTE"); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, MODIFICATIONS, EXTENSIONS AND ADDITION OF SERVICES TO THE PROFESSIONAL SERVICES AGREEMENT ("PSA") ATTACHED AND INCORPORATED AS EXHIBIT "B," SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's Department of Solid Waste ("Solid Waste") has a dire need of street sweeping services in response to a shortage of personnel; and WHEREAS, an emergency procurement was deemed necessary to alleviate the flooding of the streets and to continue meeting the State of Florida requirements; and WHEREAS, the City of Miami ("City") entered into a Professional Services Agreement ("PSA") with Star Cleaning for street sweeping services, attached and incorporated as Exhibit "B"; and WHEREAS, Star Cleaning will continue to provide street sweeping services until a competitive solicitation is issued, evaluated and awarded; and WHEREAS, the City Manager, pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"), retroactively approved an emergency finding, waiving competitively sealed bidding procedures for this emergency; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths), affirmative vote, pursuant to Section 18-90 of the City Code, the City Manager's emergency findings, attached and incorporated as Exhibit "A," is retroactively ratified, confirmed, and approved, the requirements for competitive sealed bidding procedures are waived, and the emergency selection of Star Cleaning for street sweeping services and the PSA between are City and Star Cleaning, attached and incorporated as Exhibit "B," are approved. Section 3. The City Manager is authorized to negotiate and execute any and all documents, including any amendments, modifications or additions of services for street sweeping services as provided in the PSA, attached and incorporated as Exhibit "B," subject to all allocations, appropriations, prior budgetary approvals, and compliance with applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.