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ADDENDUM NO. 4
BID NO. 163128 AUGUST 14, 2009
AIR CONDITIONING MAINTENANCE AND REPAIR SERVICES FOR VARIOUS
POLICE FACILITIES
TO: ALL PROSPECTIVE BIDDERS:
Addendum No. 2 was issued electronically on August 7, 2009, changing the bid closing date
and time to Wednesday, August 12, 2009 at 12:00 p.m.
Addendum No. 3 was issued electronically on August 11, 2009, changing the bid closing date
and time to Wednesday, August 26, 2009 at 12:00 p.m.
The following changes, additions, clarifications, and deletions amend the Bid Documents of the
above captioned IFB, and shall become an integral part of the Contract Documents. Please note
the contents herein and reflect same on the documents you have on hand.
3.2. PARTS COVERED UNDER MONTHLY MAINTENANCE
The monthly maintenance shall include service, repair, and replacement of parts, including oil,
refrigerant gas, chemicals, belts, air filters, lubricants, tapes, motor, starters, motor rotors, motor
stators, dip and brake motor winding, fan belts, blower assemblies/wheels, hubs, bearings, drive
sleeves, travel, tolls, and any all other materials/supplies used and as necessary in the routine
maintenance section of the contract. Additionally, maintainable components, such as,
switches, relays, valves, and any other parts based on equipment manufacturer's
recommendation for routine expendable parts, normal yearly replacement parts and
multi -year replacement parts, will be included in the routine monthly maintenance
portion of this contract.
3.6. REPAIR SERVICES
Last sentence shall read as follows:
All invoices for repairs shall itemize the cost of labor, materials/parts, including the hourly rate,
number of work hours required to complete work, and contractor's actual cost for
materials/parts. and percentage markup.
3.8. LOCATIONS DESCRIPTION OF EQUIPMENT TO BE SERVICED
Shall be amended to include the additional list of equipment provided in Addendum No. 1.
August 14, 2009
Addendum No. 4 - IFB No. 163128 Page 2
2.24. PARTS AT PASS -THROUGH COST (FOR REPAIRS OUTSIDE THE ROUTINE
MAINTENANCE PORTION OF THE CONTRACT)
First paragraph shall read as follows:
All cost for parts required for repair jobs and not otherwise included in the routine
maintenance section of the Specifications shall be billed at the contractor's actual cost,
and will be passed on to the City without markup or any additional fees....
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
Sincerely,
Glenn Marcos\`Director
Purchasing)Department
THIS ADDENDUM IS TO BE SIGNED AND DATED BY BIDDERS AND SUBMITTED AS
PROOF OF RECEIPT WITH THE SUBMISSION OF BIDS.
SIGNATURE:
NAME OF FIRM:
DATE: