HomeMy WebLinkAboutSummary Form 10-8-09Date: 8/19/2009
AGENDA ITEM SUMMARY FORM
FILE ID: O 00916
Requesting Department: Public Works
Commission Meeting Date: 9/24/2009 District Impacted: ALL
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
LI Other
Law Department
Matter ID No.
Subject: A Resolution awarding a contract to Superior Landscaping & Lawn Service, Inc. in the amount
of $219,760 (2 years) for the project entitled "Traffic Circles Maintenance Contract, M-0020"
Purpose of Item:
A Resolution awarding a contract to Superior Landscaping & Lawn Service, Inc. a company located
at 2200 NW 23rd Avenue, Miami, Florida 33142, for the project entitled "Traffic Circles Maintenance
Contract, M-0020," for a two (2) year period with the option to renew for up to three (3) additional
one (1) year periods, subject to the availability of funding and contractor's performance, in an annual
amount not to exceed $109,880, for a total 2 year contract amount of $219,760.
Background Information:
On August 11, 2009, the Office of the City Clerk received formal bid #08-09-036 for the project
entitled "Traffic Circles Maintenance Contract, M-0020." A total of ten (10) prospective bidders
picked up specifications and six (6) contractors submitted bids. Sanchez Arango Construction
submitted the lowest responsive and responsible bid in the amount of $219,760 (2 years). However,
as per Section 18-85(a) of the City Code, if the amount of a bid submitted by a bidder who maintains
a local office is not more than 10% in excess of the lowest responsive and responsible bidder, such
local bidder may be offered the opportunity of accepting the contract at the low bid amount. Superior
Landscaping & Lawn Service, Inc., a local company with offices located at 2200 NW 23rd Avenue,
Miami, FL, 33142, submitted a bid in the amount of $241,372 (2 years), less than 10% in excess of
the bid submitted by Sanchez Arango Construction, and subsequently agreed to accept the contract in
the amount of $219,760. Funds are allocated from Account No. 00001.202000.534000. The project
is for a two (2) year period with the option to renew for up to three (3) additional one (1) year periods,
subject to the availability of funding and contractor's performance.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.202000.534000
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
G
tv
If using or receivi g capital funds
rants
Purchasing
Chief
$109,880 FY 2010
Final Approvals
(SIGN AND DATE)
Budget
Risk Managem
' Dept. Dire or 4
City Manager