HomeMy WebLinkAboutSubmittal-Memo-City ManagerNti
SUBMITTED INTO THE
PUBLIC RECORD FOR
7-aV-05
ITEMNa ;:� ON CITY OF NIIAMI, FLORIDA
IN i tK=UFfitE"MEMORANDUM
TO: Pedro G. Hernandez, P.E.
City Manager
FROM: Ola O. Aluko
Director
Department of Capital Improvements ENCLOSURES:
DATE: July 22, 2008 FILE:
SUBJECT: Recommendation of Award, City
Hall Emergency Structural
Repairs
REFERENCES: ITB 07-08-018
Background
The Department of Capital Improvements Program (CIP) issued a Work Order to Astorino, Inc.,
on December 6, 2007 to perform a structural analysis, with their structural sub -consultant, Bliss
& Nyitray, Inc. of the City Hall Basement. As a result of the structural analysis it was determined
that the most prudent course of action would be to proceed as quickly as possible with the
recommended repairs as the existing conditions present a life safety issue.
In an effort to expedite an award and help ensure that the City obtained a qualified contractor
and a fair and reasonable price CIP, in conjunction with your office, proceeded with a solicitation
based on the following course of action:
1. A competitive process would be utilized, where five (5) companies specializing in this
type of work would be invited to submit sealed bids.
2. The timeframe for bidding would be thirteen (13) days rather than the required thirty (30)
days. The timeframe was based on input from the five (5) companies as the minimum
timeframe they would require to submit a bid.
3. The award would be made on a retroactive basis and not wait for the next available City
Commission meeting in September. This would allow for work to commence in the
quickest possible timeframe.
Based on the above CIP issued the bid on July 2, 2008. The initial bid due date of July 14,
2008 was extended by four (4) days due to the issuance of an addendum that was required to
clarify the bid specifications. On July 18, 2008 the City Clerk received bids from all five
companies and the bid list is attached.
Findings
CIP has reviewed the bids to determine the lowest responsive and responsible bidder and we
have determined that the lowest bidder Walter L. Lista, Inc. is the lowest responsive and
responsible bidder and the bid price is fair and reasonable.
Recommendation
Based on the above we are recommending that the award be made to Walter L. Lista, Inc. In
addition, we are recommending that subsequent to your approval, and approval of the
contractor's insurance and performance/payment bond, a Notice to Proceed be immediately
issued to commence work. We will prepare the necessary legislation to have the award
0?-00g7' 3ubm' I lai- C' le.Y'f";Q Cites (j'`ia►`y3er
retroactively approved by the City Commission in September, at which time we will also execute
the contract documents.
Cc: Honorable Manuel A. Diaz, Mayor
Commissioner Angel Gonzalez
Commissioner Marc Sarnoff
Commissioner Joe Sanchez
Commissioner Tomas Regalado
Commissioner Spence -Jones
Bill Anido, Assistant City Manager
Gary Fabrikant, Assistant Director, CIP
David Mendez, Assistant Director, CIP
Robert Fenton, Project Manager, City Manager's Office
Submitted Into the puhiid
record,in connection with
item t11�. iz on7-Zy--OS'
Priscilla A. Thompson
City Clerk
CITY OF MIAMI OFFICE OF THE CITY CLERK
BID SECURITY LIST
BID ITEM: City Hall Basement Emergency Structural Repairs
BID NUMBER: 07-08-018
DATE BID OPENED:
July 18, 2008 TIME:
2:00 PM
Submitted Into the public
record in connection with
'itemn(-iZ on1-ZL}-O?k
Priscilla A. Thompson
City Clerk'
BIDDER
BASE BID
BID BOND (ER)
AMOUNT
CASHIER'S
CHECK
Walter L. Lista (1 envelope)
$298,000.00
N/A
Contracting Specialists Inc. (1 envelope)
$385,350.00
5%
Walker Contracting Group (1 envelope)
$409,075.00
N/A
Structural Preservation Systems (1 envelope)
$445,432.00
N/A
National Concrete Preservation Inc. (1 envelope)
$612, 490:00
N/A
"Offers from the vendors
Groin
.- imo}y as of the abo
other offers submitted in re --
e
are the
opening date and
on offers
time. All
•- y retected as late."
_ ,ion.
I any,
recei
Persf'n Receiving Bid(s)
on 7 n/D g
Today's Date
bd(s) on -behalf
PREPARED BY:
Capital Improvements
artment
Deputy C. Clerk