HomeMy WebLinkAboutSummary FormDate: 1/16/2008
AGENDA ITEM SUMMARY FORM
FILE ID: 68 C D D O 1
Requesting Department: Purchasing/Citywide
Commission Meeting Date: 2/14/2008 District Impacted: All
Type: Resolution n Ordinance n Emergency Ordinance H Discussion Item
❑ Other
Subject: Catering Services Citywide
Purpose of Item:
A Resolution of the Miami City Commission with attachments, accepting the bids of various pre -
qualified vendors as listed on "Attachment A," for the Department of Purchasing to provide catering
services citywide, on an as needed basis, for a three year period, with the option to renew for two (2)
additional one-year periods; allocating funds from the various sources of funds of the user department,
subject to the availability of funds and budget approval at time of need.
Background Information:
The Purchasing Department on behalf of the department of Parks and Recreation and other City
Offices/Departments has a need to establish a term contract for catering services for functions held at
various City of Miami locations, to include set-up and break down of all catering and decor aspects of
the event. On July 19, 2007 Request for Qualification 31027 was issued to pre -qualify vendors under
various cuisine categories to create a competitive pool and solicit quotes from them for any of the
cuisine categories, as needed. An Evaluation Committee created by the City Manager reviewed and
evaluated the proposals and qualified each of the firms for each of the categories as specified on
Attachment A. The City reserves the right at any time during the term of the contract and at its sole
discretion, to allow the addition of other qualified catering firms to the Contract to meet the City's
needs without further City Commission authorization.
Budget Impact Analysis
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or receiving capital funds
Grants Risk Management
Purchasing � _ � '-� Dept. Director
Chief V&23 « City Manager
Final Approvals
(SIGN AND DATE)
Budget