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HomeMy WebLinkAboutBack-Up DocumentsPOSEID e N ❑ R E❑❑ E & MARINE 3/13/2024 City of Miami 444 SW 2nd Ave Miami, FL 33130 Attn: Hector Badia Anthony Hansen Diego Clavijo Loraine Rosado-Pietri RE: Virginia Key Boat Launch & Trailer Parking, D2- Project #19-20-013 Dear Sirs & Madam, On January 16, 2020, the City of Miami ("City") issued a Invitation to Bid ("ITB") No. 19-20-013 for the Virginia Key Boat Launch and Trailer Parking - D2 - Project No. 19-20-013 ("Project"). Poseidon Dredge & Marine, Inc ("PDM") submitted its bid in accordance with the Bidders' instructions and specifications due March 18, 2020. On May 12, 2020, City staff recommended Project award to PDM which received City Commission approval on July 23, 2020. On September 30, 2020, PDM received a fully executed Contract followed by executed City Purchase Order No. 2102215 on January 25,2021. As you are aware, there were major schedule delay impacts not caused by or in PDM's control. These impacts have delayed the Project approximately four (4) years. The major impacts were attributed to additional permitting and COVID-19 delays. These delays have triggered unprecedented escalations in material, labor, and equipment costs. PDM respectfully requests the City accepts and approves an equitable adjustment for project delays not caused or controlled by PDM. Respectfully, Javier Quevedo Chief Operating Officer Poseidon Dredge & Marine, Inc via email: Anthony Hansen, Hector Badia, Diego Clavijo, Lorraine Rosado-Pietri, Karina Quiros, Lori Tanner 101 N J Street Ste 1 1 Lake Worth Beach, Fl. 33460 1 O: 561-296-4991 1 F: 561-697-3238 PDEiEIDIIN DREDGE & MARINE SUBMITTAL RESPONSE REQUEST PROJECT INFORMATION Project # : Project Name : B-70046 Virginia Key Boat Ramp Launch and Trailer Parking, D2 Address: City, State, Zip Rickenbacker Causeway Miami, Florida. 3335 SUBMITTAL INFORMATION Submittal #: 32 Date: Friday, August 2, 2024 Date Due: 08/09/2024 Priority: High SPEC SECTION Description: Schedule Of Values Cost escalations updates SOV FROM TO Contact Name : Niall Meegan Contact Name: Lorraine Rosado-Pietri Company: Poseidon Dredge & Marine Company: City of Miami Address:Address: 101 N J Street, Lake Worth, FL 33460 444 Southwest Second Ave 8th Floor, Miami, FL 33130 Phone: 561-296-4991 Phone: 305-416-1448 Fax: 561-697-3238 Fax: Email: niallm@pdmarineinc.com Email: Irosadopietri-c@miamigov.com RESPONSE ❑ Approved ❑ Rejected ❑ Approved as Noted ❑ Revise and Resubmit Company By Date Description of Work QTY Unit Price Total Contract Escalation 61% Revised Value 0.61 1 Mobilization 1 $ 47,645.17 $ 47,645.17 $ 29,063.55 $ 76,708.72 2 Demolition and Removal 1 $ 59,928.11 $ 59,928.11 $ 36,556.15 $ 96,484.26 3 Steel Sheet Pile Cofferdam 1 $ 78,066.27 $ 78,066.27 $ 47,620.42 $ 125,686.69 4 Reinforcing Steel Furnished & Installed 1 $ 45,664.00 $ 45,664.00 $ 27,855.04 $ 73,519.04 5 Fixed Docks (Concrete Piles) 20 $ 3,500.00 $ 70,000.00 $ 42,700.00 $ 112,700.00 6 Fixed Docks (Pile Caps) 10 $ 3,567.03 $ 35,670.30 $ 21,758.88 $ 57,429.18 7 Fixed Docks (Dock Slab) 2 $ 22,192.01 $ 44,384.02 $ 27,074.25 $ 71,458.27 8 Boat Ramp (Grading) 1 $ 67,143.47 $ 67,143.47 $ 40,957.52 $ 108,100.99 9 Boat Ramp (Concrete) 1 $ 79,447.46 $ 79,447.46 $ 48,462.95 $ 127,910.41 10 Floating Docks & Gangways Approved Shop 1 1 $ 45,300.00 $ 45,300.00 $ 27,633.00 $ 72,933.00 11 Floating Docks & Gangways 1 $ 105,700.00 $ 105,700.00 $ 64,477.00 $ 170,177.00 12 Floating Docks Guide Piles 6 $ 3,500.00 $ 21,000.00 $ 12,810.00 $ 33,810.00 13 Rip Rap 1 $ 14,405.50 $ 14,405.50 $ 8,787.36 $ 23,192.86 14 Retaining Wall 1 $ 18,949.15 $ 18,949.15 $ 11,558.98 $ 30,508.13 15 Parking Lot 1 $ 95,400.00 $ 95,400.00 $ 58,194.00 $ 153,594.00 16 General Conditions 1 $60,000.00 $ 60,000.00 $ 36,358.63 $ 96,358.63 Sub Total $ 888,703.45 $ 541,867.73 $ 1,430,571.18 Owners Contingency 10% $ 88,870.35 $ 143,057.12 Other Allowances (TBD)- Differing Site Conditions $ 250,000.00 Total $ 977,573.80 $ 1,823,628.29 Middle Point for Poseidon (Top offer from COM) 61% $ 1,430,812.55 Owners Contingency $ 143,081.26 Total Contract $ 1,573,893.81 Art Noriega City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE August 1, 2024 FROM: Hector Badia, Director SUBJECT: Amendment No. 1 to the Office of Capital Improvements Construction Services Contract for Virginia Key El(4 DocuSigned by: Boat Launch and Trailer Parking — D2 —Project August 5, 2024 I 13:19:39 EDTNo. B-70046 138ACAB636B542B... REFERENCES: ITB No. 19-20-013 The Office of Capital Improvements ("OCI") is requesting to increase the capacity of the Construction Services Contract ("Agreement") with Poseidon Dredge & Marine, Inc. ("Poseidon") in accordance with the applicable City of Miami ("City") Department of Procurement ("Procurement") Ordinance. On January 16, 2020, Procurement issued solicitation Invitation to Bid ("ITB") No. 19-20-013 under full and open competition to obtain bids from qualified firms. On March 18, 2020, Procurement received four (4) bids in response to the solicitation. After Procurement conducted its due diligence, the Contract was awarded to Poseidon for a not -to -exceed contract value of $977,573.80 for the full Scope of Work inclusive of a ten percent (10%) Owner's Contingency Allowance. On or about February 6, 2024, OCI identified the need to increase the capacity of the contract due to delays on the part of the City in obtaining approvals from the Historic and Environmental Preservation Board (HEPB) and the Planning, Zoning and Appeals Board (PZAB). The HEPB and PZAB approvals were required to secure the City of Miami's Building Department Permit. This delay and the considerable increases in differing site conditions, construction cost materials and labor have escalated the cost of the contractor to be able to complete the project. DREAM subsequently invited Poseidon to provide a price proposal to complete the initial procured work, which was received on February 26, 2024. Upon deliberate review of the proposal by City staff, it was determined that the proposed price is in line with current market conditions. By way of this memorandum, OCI recommends that the contract capacity for the original Agreement be increased from $977,573.80 to $1,823,628.29 Pursuant to Section 18-117 of the City Code, an increase of more than ten percent (10%) in the Compensation Limits requires City Commission approval. x1l Approved ['Denied rADocuSigned by: ri- Noi€ r 850CF6C372DD42A. August 5, 2024 1 13:53:08 EDT Art Noriega, City Manager Date: c: Larry Spring, CPA, Assistant City Manager/Chief Financial Officer Pablo R. Velez, Sr. Assistant City Attorney Annie Perez, CPPO, Chief Procurement Officer/Director, Procurement Fernando V. Ponassi, MA Arch., MA PPA, LEED®AP, Assistant Director, Procurement Description of Work QTY Unit Price Total Contract 1 Mobilization 1 $ 47,645.17 $ 47,645.17 2 Demolition and Removal 1 $ 59,928.11 $ 59,928.11 3 Steel Sheet Pile Cofferdam 1 $ 78,066.27 $ 78,066.27 4 Reinforcing Steel Furnished & Installed 1 $ 45,664.00 $ 45,664.00 5 Fixed Docks (Concrete Piles) 20 $ 3,500.00 $ 70,000.00 6 Fixed Docks (Pile Caps) 10 $ 3,567.03 $ 35,670.30 7 Fixed Docks (Dock Slab) 2 $ 22,192.01 $ 44,384.02 8 Boat Ramp (Grading) 1 $ 67,143.47 $ 67,143.47 9 Boat Ramp (Concrete) 1 $ 79,447.46 $ 79,447.46 10 Floating Docks & Gangways Approved Shop Drawings 1 $ 45,300.00 $ 45,300.00 11 Floating Docks & Gangways 1 $ 105,700.00 $ 105,700.00 12 Floating Docks Guide Piles 6 $ 3,500.00 $ 21,000.00 13 Rip Rap 1 $ 14,405.50 $ 14,405.50 14 Retaining Wall 1 $ 18,949.15 $ 18,949.15 15 Parking Lot 1 $ 95,400.00 $ 95,400.00 16 General Conditions 1 $60,000.00 $ 60,000.00 Sub Total $ 888,703.45 Owners Contingency 10% $ 88,870.35 Other Allowances (TBD) Total $ 977,573.80 Middle Point for Poseidon (Top offer from COM) 61% $ 1,430,571.18 I Owners Contingency Subtotal Allowance for Differing Site Conditions Total Contract $ 143,057.12 $ 1, 573, 628.29 $ 250,000.00 $ 1,823,628.29 ,, PROJECT Capital Improvements ANALYSIS FORM CIP 0 & Transportation NON-CIP D Date Prepared: 25-Jun-2024 ORIGINAL VERSION PROGRAM AREA PROJECT NAME: Virginia Key Boat Launch and Trailer Parking - D2 PROJECT NO: 40-B70046 ADDRESS / LOCATION: 3501 Rickenbacker Causeway, Miami, FL 33149 DISTRICT: 2 PROJECT TEAM: PROJECT CONTRACTED COST: $ 1577,083.73 CATEGORY: CURRENT PROJECT EST. COST: CLIENT DEPT: Department of Real Estate and Asset Management CURRENT BUDGET: $ 5,636,364.92 CLIENT CONTACT: Andrew Frey TEL.: 305-416-1458 FUTURE FUNDS: FIND DESIGN MANAGER: Pedro Alvarado TEL.: 305-416-1255 FUND SURPLUS/SHORTFALL: CONSTR. MANAGER: TBA TEL.: PROCUREMENT: ITB DESIGN SCHEDULE BID SCHEDULE CONSTRUCTION SCHEDULE ESTIMATED ACTUAL ESTIMATED ACTUAL ESTIMATED ACTUAL START: END: START: END: ADV: AWARD: ADV: AWARD: START: END: START: END: -......,. % Plans Date: Bid Open: Paid to Date % Paid to Date % of Phase: 0% NTP Date: PROJECT ESTIMATED AND ACTUAL COSTS PRODUCTION PHASE (3-DES) Consultant: 0000 To be Assigned 1 TY LIN - Prime Basic Des. Fee 1606840-6 % of Const Pre -Design Est. Design g % of Const Current Design Estimate % of Const Post -Bid Design Phase Paid to Date CODE 1.01 $ 90,287 $ 90,287 $ 90,287 100.0% 2 CIP-Design Management 1.02 1.9% $ 38,643 3.9% $ 38,643 $ 38,643 100.0% 3 Gen. Production Phase Conting. 1.01 4 Public Art fee (Trans Id 4528379) 1.01 $ 16,596 $ 16,596 $ 16,596 100.0% 5 MiscMgmtfees 1.01 $ 136 $ 136 $ 136 100.0% 6 Mitigation bond Payment to Miami -Dade County DERM 1.01 $ 7,200 $ 7,200 $ 7,200 100.0% 7 Miami -Dade County DERM - Contribution to BBEETF 1.01 $ 20,673 $ 20,673 $ 20,673 100.0% 8 Stantec-Parking lot redesign and lighting evaluation 211 1.01 $ 73,861 $ 73,861 $ - 0.0% 9 HDR Monitoring Reports for FDEP 2107203-2 1.01 $ 49,870 $ 49,870 $ 16,180 32.4% 10 Biscayne Engineering Survey 1.01 $ 5,236 $ 5,236 0.0% 11 TY LIN - Permitting Support 2107169-3 1.01 $ 28,582 $ 28,582 0.0% 12 TY LIN - 2107169-2 1.01 $ 38,550 $ 38,550 0.0% 13 Stantec-2116694-3 $ 73,861 $ 73,861 0.0% 14 PRODUCTION TOTALS $ 443,494 $ 443,495 $ 189,714 CONST. PHASE (4-CON) Contractor: 0000 To be Assigned 1 Const. Cost (Poseidon Dredge & Marine)(P02102215) Pre- Design Estimated Construction by PM Current Construction Estimate Bid Results & Change Orders Construction Phase Paid to Date % Paid to Date CODE 2.00 $ 1,823,628 $ 977,574 $ 539,006 29.6% 2 Const. Contingency Allowance 2.00 10% $ 182,363 $ - 3 Permit Fee 2.00 2% $ 36,473 4 Change Order 1-Tree Survey and Disposition((P02102215) 2.00 $ 4,477 $ 4,477 $ 4,477 100.0% 5 Change Order 2-Arborist Report and Planting Trees((P02102215) ) 2.00 $ 9,048 $ 9,048 $ 9,048 100.0% 6 Change Order 3-Monthly Storage Fees for Floating Docks and Gangways (12 mo) 2.00 $ 22,777 CONSTRUCTION TOTALS $ 2,078,766 $ 991,098 $ 552,530 CONST. ADMIN. (8-CEO) 1 Const. Engr. Obs. (CEO) Consult. CODE Estimated Construction Administration Current Construction Administration Estimate Construction Administration Construction Administration Phase Paid to Date % Paid to Date 3.01 2 CEI full Services 3.01 6.0% $ 124,726 3 Const. Mgnt by CIP Const. Mgr 3.02 6.0% $ 124,726 4 CONSTRUCTION ADMINISTRATION TOTALS $ 249,452 $ - $ - ADMIN. EXPENSES (6-ADM) 1 CIP Dept. (Gen. Admin. Fees) CODE Estimated Administrative Expenses Current Administrative Expenses Estimate Administrative Expenses Administrative Phase Paid to Date % Paid to Date 4.00 2.0% $ 41,575 $ 13,659 $ 13,659 32.9% 2 ADMINISTRATIVE EXPENSES TOTALS $ 41,575 $ 13,659 $ 13,659 ADDITIONAL PROJECT TASKS 1 PROGRAM MANAGEMENT (Atkins) CODE Estimated Additional Tasks Current Additional Tasks Estimate Additional Project Tasks Additional Tasks Paid to Date % Paid to Date 8.00 2.0% $ 128,831 $ 128,831 $ 121,663 94.4% 2 3 ADDITIONAL PROJECT TASKS TOTALS $ 128,831 $ 128,831 $ 121,663 PAF FORM (Rev 09-22-2023) Printed on: 7/30/2024 Page 1 of 2 PAF FORM CREATED ON 10/31/06 B-No. 40-B70046 PROJECT GRAND TOTAL Pre -Design Estimated Post -Bid Paid to Date 877,567 Design and permitting of the Virginia Key boat launch and trailer parking area (Phase I) Iu Construction for Virg O. 0 U rn inia Key Boat Launch and Trailer Parking (Phase II) Operating Cost Associated with Project: YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 Client Approval: Hec OC co .' O tor Badia I Director Signature Date: FIND award expired on 9-30-22. Construction costs increased due to 3-year construction escalation factors. Poseidon provided a new construction cost estimate of $1,507,946.95 with monthly storage fees of $1,898.11 for the floating docks and gangways. FIND award for 2 023-2024 Construction Phase II expected to be awarded by FIND for $1,261,200.00 FUND SOURCES AWARD NAME AND NUMBER BUDGET AVAILABLE 09-18-23 2253 Impact Fees New Ordinance 2007_Park $ 1,344,200 $ 1,894 2270 FIND -Virginia Key Boat Launch and Trailer Parking Phase I, B-70046 $ 30,965 $ - 3023 FIND -Virginia Key Boat Launch and Trailer Parking - Phase 2 $ 1,261,200 $ 1,261,200 2984 Special Obligation Bonds - Updated Virginia Key Capital Projects $ 3,000,000 $ 2,847,677 FUND GRAND TOTAL B-No. 40-B70046 $ 5,636,365 $ 4,110,771 VALIDATION Initiated by: Lorraine Rosado-Pietri Date: Project Manager: Capital Improvements Signature Approved by: Date: Senior Project Manager: Capital Improvements Signature Approved by: Date: Chief Project Manager Signature Reviewed by: Diego Clavijo Date: Program Manager: OCI CPM Signature Reviewed by: Lai -Wan MCGinnis Date: Capital Budget and Financial Administrator Signature Authorized by: Date: OCI Assistant Director Signature Authorized by : Hector Badia Date: OCI Director Signature Initials) Project Number 40-B70046 Project Name Virginia Key Boat Launch and Award Numb,' 2253 Award Name Impact Fees New Ordinance Award Start Date 1-Oct-16 Award End Date 30-Sep-25 Budget $ 1,344,200.00 Actual $ 823,124.69 Encumbrances $ 519,180.65 Total Cost $ 1,342,30554 Total Available '.� "': .8;7435:1 Available 24JUNE2024 $ 1,394.45 N 40-B70046 d 0 Virginia Key Boat Launch and Trails Parkino-D] 2270 FIND -Virginia Key Boat Launch �nri Tmrlar Parkino Phial 4-Nov-16 2-Dec-22 $ 30,964.92 $ 30,964.92 $ - $ 30,96492 6 $ Z 40-870646 Virginia Key Boat Launch and auarParkino-n] 2531 FIND Virginia Key Boat Launch �nri Tmr lar Parkino-Ph�•a� 5-Feb-20 30-Sep-22 $ - $ - $ - $ 6 $ 40-670646 Virginia Key Boat Launch and ailar Parking-n 2984 Special Obligations Bonds- n,V�+a.l V�raini�K t�l 26-Oct-23 25-Oct-26 $ 3,05,0,5,00.00 $ 11,329.73 $ 140,993.53 $ 152,323 26 u .2''.6d76 G .74j ........................: $ 2,847,675.74 40-1370046 Virginia Key Boat Launch and Trailer Parking-D2 3023 FIND Grant- VK Pak Boat Ramp and Trailer Parking Phase 2 1-Oct-23 30-Sep-25 $ 1,251,200.00 $ - $ - $ '" 3..2�it 2©ti.pit:l ........................... _ $ 1, 261,200. DO ccoc ocann d occ non on @ ccn.,A ao d cnc cna -rn d n11n i71 nn d nnn PAF FORM (Rev 09-22-2023) Printed on: 7/30/2024 Page 2 of 2 PAF FORM CREATED ON 10/31/06 COM Baseline PDM Baseline PDM Proposed $ 71,467.76 $ 71,467.76 $ 72,371.88 $ 93,496.09 $ 101,323.51 $ 71,152.36 $ 136,762.55 $ 146,959.06 $ 108,065.00 $ 67,939.12 $ 73,903.46 $ 96,174.49 $ 136,666.67 $ 145,809.61 $ 110,000.00 $ 49,292.11 $ 53,951.13 $ 82,500.30 $ 65,098.02 $ 70,898.17 $ 92,500.00 $ 84,101.21 $ 92,871.05 $ 134,286.00 $ 109,916.83 $ 120,293.74 $ 158,894.00 $ 45,300.00 $ 45,300.00 $ 45,300.00 $ 105,700.00 $ 105,700.00 $ 105,700.00 $ 41,000.00 $ 43,742.88 $ 43,200.00 $ 25,835.62 $ 27,717.17 $ 28,810.00 $ 26,193.42 $ 28,668.44 $ 37,898.00 $ 129,292.11 $ 141,752.63 $ 236,094.90 $ 75,000.00 $ 82,836.81 $ 85,000.00 $ 1,263,061.50 $ 1,353,195.42 $ 1,507,946.93 $ 126,306.15 $ 135,319.54 $ 150,794.69 $ 1,389,367.65 $ 1,488,514.96 $ 1,658,741.62 42.1% 52.3% 69.7%