HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
Date: 6/29/2007
Requesting Department: Finance
Commission Meeting Date: 7/26/2007 District Impacted:
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Amendment #2 to the External Auditing Services Agreement
Purpose of Item:
A Resolution authorizing the execution of Amendment #2 to the Professional Services Agreement
with Rachlin Cohen & Holtz, LLP awarded pursuant to Resolution No. 04-0458, adopted July 8, 2004,
as amended, to increase the compensation amount for the third year of the contract not to exceed
$50,000.00, from $390,000 to $440,000, for a total contract amount not to exceed $1,219,000 for the
provision of External Auditing Services
Background Information:
On May 19, 2004, the Purchasing Department issued Request for Proposals (RFP) No. 03-04-099 for
the provision of External Auditing Services. The Miami City Commission on July 8, 2004, enacted
Resolution No. 04-0458 by selecting the second ranked firm, Rachlin, Cohen & Holtz, instead of the
first ranked firm of KPMG, LLP; and, authorizing the City Manager to negotiate and execute a
Professional Services Agreement with Rachlin, Cohen & Holtz for a three year period, in an annual
amount not to exceed $349,000, $370,000, and $390,000 for each respective contract year. In the
second contract year, the City of Miami agreed to authorize an increase in the compensation amount
of the Professional Services Agreement with Rachlin, Cohen & Holtz, LLP by $60,000.00 for the
second year only, and subsequently, to the total contract amount of $1,169,000.00. On July 13, 2006,
the Miami City Commission enacted Resolution No. 06-0428 authorizing said increase of $60,000 to
the contract amount for the second year.
(SEE ATTACHED FOR MORE INFORMATION)
Budget Impact Analysis
No Is this item related to revenue?
Yes Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.161000.532000.0000.00000
Special Revenue Account No:
CIP Project No:
No Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants
Purchasing
Chief
Risk Manageme
Dept. Directo
City Manager
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The City of Miami and Rachlin, Cohen & Holtz are in its third year of its three year engagement. The
audit for Fiscal Year (05/06) commenced back in December 2006, and concluded in April 2006.
As part of this four month engagement, which is typically three months, additional field work was
required from Rachlin, Cohen & Holtz to perform the following: (1) The Federal & State Single
Audit, (2) Determining the receivables and deferrals for various grants not recorded on the books and
records of the City at the time the audit began back in December, including amounts for FEMA,
UASI, and USAR, and Community Development Funds, (3) Determining taxes receivable and
associated deferred revenues, (4) Auditing capital assets and determining correct balances to be
reflected in the City's financial statements, (5)Assisting in preparation of the City's financial
statements and note disclosures, including reconciliations to client calculations, revising note
disclosures, and net asset calculations, and (6) Meetings with City Staff to resolve various accounting
issues.
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