HomeMy WebLinkAboutResolutionCity of Miami
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Resolution
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3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 07-00920 Final Action Date: 8/1/2007
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AN INCREASE IN THE EXTERNAL AUDITING SERVICES
AGREEMENT WITH RACHLIN, COHEN & HOLTZ, LLP, IN AN AMOUNT NOT TO
EXCEED $50,000, FOR THE THIRD AND FINAL YEAR OF SAID AGREEMENT,
FROM AN AMOUNT NOT TO EXCEED $390,000 TO $440,000, AND
SUBSEQUENTLY, TO THE TOTAL CONTRACT AMOUNT FROM AN AMOUNT NOT
TO EXCEED $1,169,000 TO $1,219,000, PURSUANT TO RESOLUTION NO.
04-0458, ADOPTED JULY 8, 2004, AS AMENDED PURSUANT TO RESOLUTION
NO. 06-0428, ADOPTED JULY 13, 2006; AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT
FOR EXTERNAL AUDITING SERVICES, IN SUBSTANTIALLY THE ATTACHED
FORM, TO REFLECT SAID INCREASE; ALLOCATING FUNDS, IN THE AMOUNT
NOT TO EXCEED $50,000, FROM ACCOUNT CODE NO.
00001.161000.532000.0000.00000.
WHEREAS, pursuant to Resolution No. 04-0458, adopted July 8, 2004, the City Commission
authorized the City Manager to negotiate and execute a Professional Services Agreement with
Rachlin, Cohen, and Holtz, LLP; and
WHEREAS, the City Manager and the Finance Director recommend increasing the External
Auditing Services Agreement ("Agreement") with Rachlin, Cohen & Holtz, LLP, in the amount not to
exceed $50,000, from $390,000 to $440,000, and subsequently, to the total contract amount from
$1,169,000 to $1,219,000; and
WHEREAS, the Department of Finance requires an increase to the contract due to the fact that
additional time was required for field work from Rachlin, Cohen and Holtz, LLP, to perform the federal
and state and single audit; to determine the receivables and deferrals for various grants not recorded
on the books and records of the City of Miami ("City") at the time the audit began back in December,
including amounts for Federal Emergency Management Agency, Urban Area Security Initiative and
Urban Search and Rescue, and Community Development Funds; to determine taxes receivable and
associated deferred revenues; to audit capital assets and determine correct balances to be reflected
in the City's financial statements; to assist in the preparation of the City's financial statements and
note disclosures, including reconciliations to client calculations, revising note disclosures, and net
asset calculations; and, meet with City staff to resolve various accounting issues; and
WHEREAS, funds for said increase are available from the Department of Finance General
Operating Budget, Account Code No. 00001.161000.532000.0000.00000;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. An increase in the Agreement with Rachlin, Cohen & Holtz, LLP, in an amount not to
City of Miami
Page 1 of 2 File Id: 07-00920 (Version: 11 Printed On: 4/7/2017
File Number: 07-00920
exceed $50,000, for the third and final year of the Agreement, from an amount not to exceed
$390,000 to $440,000, and subsequently, to the total contract amount from an amount not to exceed
$1,169,000 to $1,219,000, pursuant to Resolution No. 04-0458, adopted July 8, 2004, as amended
pursuant to Resolution No. 06-0428, adopted July 13, 2006, is authorized, with funds, in the amount
not to exceed $50,000, allocated from Account Code No. 00001.161000.532000.0000.00000.
Section 2. The City Manager is authorized{1} to execute Amendment No. 2 to the Professional
Services Agreement for External Auditing Services, in substantially the attached form, to reflect said
increase.
Section 3. The Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File Id: 07-00920 (Version: 11 Printed On: 4/7/2017