HomeMy WebLinkAboutMaster Report 3City of Miami
Master Report
Resolution R-04-0458
City Ball
3500 Pan American Drive
Miami, FL 33133
www.miamlgQv.com
File ID #: 04-00736 Enactment Dater 7/8/04
Version: 2
Controlling City Commission Status; Passed
Body:
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER APPROVING THE FINDINGS OF THE EVALUATION
COMMITTEE, PURSUANT TO REQUEST FOR PROPOSALS NO. 03-04-099, THAT THE FIRMS MOST
QUALIFIED TO PROVIDE EXTERNAL AUDITING SERVICES FOR THE CITY OF MIAMI ARE, IN
RANK ORDER: (I) KPMG, LLP, AND (2) RACHLIN, COHEN AND HOLTZ; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM, WITH RACH LIN COHEN AND HOLTZ, LLP, THE
SECOND -RANKED FIRM, FOR A. THREE-YEAR PERIOD, IN AN AMOUNT NOT TO EXCEED $349,000,
FOR THE FIRST YEAR, AN AMOUNT NOT TO EXCEED $370,000, FOR THE SECOND YEAR, ANI) AN
AMOUNT NOT TO EXCEED $390,000, FOR THE THIRD YEAR, FOR A TOTAL CONTRACT AMOUNT
NOT TO EXCEED $1,109,000; ALLOCATING FUNDS FROM ACCOUNT CODE NO,
001000.260201.6330.28013.
Reference: Introduced: 6/24/04
Name: Professional Services Agreement for External Services
Requester: Department of
Finance
Notes:
Cost: Final Action: 7/8/04
Sections:
Indexes:
Attachments: 04-00736-cover memo.pdf, 04-00736-letter from Coral Gables.pdf, 04-00736-memo from finance.pdf,
04-00736-RFP tabulation.pdf, 04-00736-RFP evaluation.pdf, 04-00736-accepatnce of recommendation.pdf,
04-00736-exhibit- psa.pdf
Action History
Ver. Acting Body
Date Action Sent To Due Date Returned Result
2 City Commission 7/8/04 ADOPTED WITH
MODIFICATIONS
City of Miami
Page I Printed on 629.2007
A motion was made by Tomas Regalado, seconded by Joe Sanchez, that this matter be ADOPTED WITH
MODIFICATIONS. Chairman Teele: RE.5. All right. Now, we've got this issue that Commissioner -- Vice Chairman
Sanchez --
Vice Chairman Sanchez: Yep.
Chairman Teele: -- has that we have to rotate and he required, 1 think, back in '03 that we would contact the Wall
Street and determine whether or not we could award to a local firm and all that.
Commissioner Winton: The bond --
Chairman Teele: Do you have a resolution to that effect?
Vice Chairman Sanchez: Yes, the bonding agencies.
Commissioner Regalado: Mr. Chairman --
Chairman Teele: Don't we have that -- a resolution to that effect, Madam Clerk?
Priscilla A. Thompson (City Clerk): What we found was, there was something — there was a resolution that was made
— I'm sorry, a motion made -- resolution was withdrawn, and what we have here --
Commissioner Regalado: Yes.
Ms. Thompson: -- is a subsequent resolution, but it does not have anything in there for rotate —
Chairman Teele: All right. Hold on one minute.
Vice Chairman Sanchez: Let's —
Chairman Teele: RE.2 -- 4A, motion directing the City Manager to write the City bond agencies, written -- requesting a
written response as to whether City bond would be affected lithe City implements a rotating policy of its external
auditors; further requesting the administration find out what auditing firms within the state Can and cannot provide
the audit services for the City, and how the City's bond rating could be affected by said audit agencies; further
recommending and directing that the Manager come back with a recommendation regarding the rotation. Now, this
was moved by Commissioner Sanchez, vote -- seconded by Commissioner Gonzalez. It was unanimously adopted.
RE.3-I043. What's the answer? Who's got it?
Commissioner Regalado: Well, the answer is that we have to rotate. It's very simple.
Scott Simpson: Scott Simpson, Finance Department. To my knowledge, we did not prepare a formal letter. We spoke
with Commissioner Sanchez about the issue and, basically, there's no rating agency that's going to opine that you
have to use a large firm versus a small firm to do your audit.
Chairman Teele: Scott, you're a wonderful gentleman. Did you do what
the Commissioner --
Mr. Simpson: No, I did not write a formal (UNINTELLIGIBLE).
Chairman Teele: Once Commissioner Sanchez said, I want -- like you to do it, then -- and we don't vote -- you can go
back to him and we all are going to be fine, but once the Commission says we're going to do it, it's where we are on
this, so you all didn't do that?
Mr. Simpson: That's con-ect. We did inquire, but we did not formalize anything.
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Commissioner Regalado: I'll make a motion for the Manager to negotiate with the firm number 2, Rachlin, Cohen and
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City of Miami
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Mr. Simpson: What they're advising is the ledger that the numbers that — the beginning balance and ending fund
balance, and many auditors, whether they do the audit or not is going to have that same process to have continuity in
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City of Miami Page 6 Prink,Prinkt1 on 6 29:2007
Mr. Simpson: No, no, no, that's not -- the Florida Statute has something to do when you write a contract and you
provide optional extensions in the contract. The Auditor General, at the state level, says that, in itself, doesn't
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n 629r2OO7
Vice Chairman Sanchez: This has been my pet peeve for years, which I've identified the problem. Other
municipalities have it as a safeguard, and because the history with the certain giant corporates in America, it just
gives you more reasons to change every couple of years to get fresh blood in there, as 1 say, fresh hounds to come in
and identify the problems that exist, so I could accept it. I just want to move on. 1 just want to make sure that few
years from now, if I'm not here, we're not here, someone would have the leadership to bring in another company, a
fresh company. All right. There's a motion and a second. No further discussion. All in favor, say "aye."
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Absent: 1 - Arthur E. Teele, Jr.
2 Office of the Mayor 7/16/04 Signed by the Mayor
2 Office of the City 7,28/04 Reviewed and
Attorney Approved
City of Miami Page 9 Printed on 6/29/2007