HomeMy WebLinkAboutCover Memo from City Clerk 06-29-04Revised 6/30/04
CITY OF MIAMI
INTER -OFFICE MEMORANDUM
To: Honorable Members of the Date: June 29, 2004
City Commission
From: Priscilla A. Thompson
City Clerk
Subject: Letter from Miami -Dade County
Supervisor of Elections regarding
necessity to change date of runoff
election
Reierences: July 8, 2004
Enclosures: 4
We are in receipt of a second letter from Constance A. Kaplan, Supervisor of Elections for Miami -
Dade County, advising the City of the necessity of rescheduling the runoff election (see attached).
Last year, the City was informed by then County Manager Steve Shiver of the necessity of
scheduling the City's primary and regular elections two weeks apart. Attached is Ordinance
12381, which was adopted by the City Commission to provide the Miami -Dade County Supervisor
of Elections sufficient time to accurately program voting machines, print and test -run the ballot and
provide sufficient time for processing absentee balloting. The City was later informed that two
weeks between elections would not provide adequate programming time and that a minimum of
three weeks between elections is essential to ensure that absentee ballots for mailing, early voting
locations are established, and the iVotronic equipment is properly programmed, proofed and tested.
The City is now being informed that three weeks between elections will not provide adequate
programming time and that a minimum of four weeks between elections is essential, due to the
reasons as stated in Ms. Kaplan's letter.
This matter has been scheduled for discussion at the July 8, 2004 Commission Meeting. 1 have
requested that Ms. Kaplan attend the meeting to address this issue and answer any questions that
the Commission may pose.
PAT:amm
c:
Joe Arriola, Chief Administrator/City Manager
Maria J. Chiaro, Interim City Attorney
Constance Kaplan, Miami -Dade Supervisor of Elections