HomeMy WebLinkAbout2nd Letter Supervisor of ElectionsCONSTANCE A. KAPLAN
SUPERVISOR OF ELECTIONS
MIAMI-DADE COUNTY, FLORIDA
2700 N.W. 87TH AVENUE
MIAMI, FLORIDA 33172
June 4, 2004
Ms. Priscilla A. Thompson, City Clerk
City of Miami
3500 Pan American Drive
Miami, Florida 33133-0708
Dear Ms. Thompson,
PHONE: (305) 499-8502
FAX: (305) 499-8501
EMAIL: ckaplan@miamidade.gov
WEBSITE: http://elections.miamidade.gov
On March 25, 2004 I advised you that the Elections Department would require at
least three weeks between a primary and regular or runoff election. After more extensive
review and consideration, we now realize that four (4) weeks between elections is
essential to ensure thorough, complete and accurate election administration. I want to
emphasize that this decision is primarily for the benefit of your municipality and to
ensure that we can administer the kind of elections you deserve.
To further clarify, let me explain some of the procedures that must be completed
during this short time fame:
1. Voter registration records must be updated.
2. Two different voting systems (optical scan and electronic) must be coded,
proofed and tested.
3. Absentee ballots must be printed and mailed, which requires a minimum
of seven (7) business day.
4. Voters must be given adequate time to receive and return their absentee
ballots.
5. Arrangements must be finalized and personnel hired and trained to staff
early voting sites, if applicable.
6. Election equipment must be reset, reprogrammed and retested.
7. Voting equipment must be secured for a minimum of ten (10) days
following an election.
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DEMOCRACY DEPENDS ON YOU!
June 4, 2004
Page 2
It is essential to the integrity of every election that our office not be asked to
compromise our standards by conducting elections without adequate preparation time.
As always, please do not hesitate to contact me if you have any questions or
require any additional information.
Very truly yours,
Constance A. Kaplan
Supervisor of Elections
CAKltnm
c: George M. Burgess, County Manager
Alina Hudak, Assistant County Manger
Murray A. Greenberg, First Assistant County Attorney
Susan Torres, Assistant County Attorney
Jeff Ehrlich, Assistant County Attorney