HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
The Honorable Mayor and Members
Of the City Commission
7 �
Joe
Ch
A Iola
efJdministrator/City Manager
DATE :
SUBJECT
REFERENCES:
ENCLOSURES:
January 29, 2004
FILE :
Follow up Report to Resolution No. 03-11 S 1,
ratifying City Manager's Emergency Finding
to Waive the Requirements of Competitive
Sealed Bids and Competitive Selection
Procedures- Free Trade Areas of the
Americas (FTAA)
RECOMMENDATION
It is respectfully recommended that the City Commission review the attached purchase orders issued
in connection with Free Trade Areas of the Americas (FTAA) event, as required by Resolution
Number 03-1181. All issuance of purchase orders relating to the FTAA were finalized on January 26,
2004. All purchases were made on behalf of the Police and Fire Department. No contracts and/or
agreements were executed by the City Manager. Even though the City Commission waived
competitive bidding, the majority of the purchases were competitive in nature and in accordance with
the City's Procurement Code.
BACKGROUND
The City of Miami hosted the Free Trade Areas of the Americas (FTAA) from November 17, 2003
thru November 21, 2003. In anticipation that this historic event would draw protestors from all over
the country; an in cases, create an immediate threat to life, health, welfare, safety of residents and
property, the City of Miami Commission on November 13, 2003, passed resolution number 03-1181
ratifying, approving, and confirming by a four -fifths affirmative vote, the City Manager's finding of
an emergency, waiving the requirements for competitive sealed bids and competitive selection
procedures, for the acquisition of such services, equipment, goods and/or materials required to protect
the life, health, welfare, safety of residents and property.
The City Commission permitted the City Manager to proceed to execute contracts, and the Chief
Procurement Officer to issue purchase orders in connection with the FTAA event for individual
purchases not exceeding $100,000.
The resolution instructed the City Manager and the Chief Procurement Officer to submit to each City
Commissioner a copy of each contract/agreement and/or purchase order executed at the next
scheduled commission meeting.
JA/LMH/