HomeMy WebLinkAboutmemos from ITDCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FFIOM
Joe Arriola
Chief Administrator/City Manager
Peter Korinis
Chief Informa
Officer
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
November 17, 2003
FILE :
Request for Waiver of
Competitive Bidding -
Extended Warranty Support
CLU6000 Tape Backup System
The Information 'lthnology Department is requesting a Waiver of Competitive Bidding and
authorization to negotiate and execute a professional services agreement with Unisys Corporation
(non-local/non-minority), 5201 Blue Lagoon Drive Suite 340 Miami, Florida 33126, to acquire
surety/extended warranty support services for the City of Miami's CLU6000 Tape Backup
System for a two year term, with an option to extend for one additional year, at an annual cost not
to exceed $110,671. Funding is available from the Information Technology Department's
budget, Account Code no. 001000.460101.6.670.
Currently, the Information Technology Department utilizes a CLU6000 Tape Backup System for
the archival and restoration of the City of Miami's enterprise data. This enterprise data backup
platform is utilized in the support of the City of Miami's mission critical applications; such as,
Police Dispatch, Fire Dispatch, Payroll, Finance, Accounts Receivable, Police Reporting and Fire
Reporting. The original purchase of this platform, along with five years of prepaid surety and
warranty support services, was authorized under City of Miami Resolution No. 98-769, passed
and adopted by the City Commission on July 21, 1998. The current surety and warranty support
agreement for the CLU6000 Tape Backup System, originally executed in January 1999, is due to
expire on January 31, 2004. This backup system is essential to the timely recovery of the City's
enterprise data in emergency, data corruption, hardware failure and/or disaster recovery
situations. The critical nature of this backup platform requires consistent, reliable support in order
to ensure the continued, uninterrupted operation of the City's vital enterprise applications. A
disruption of the services provided by this platform for any extended period of time could be
catastrophic to the business operations of the City of Miami. For this reason, it is essential that
we maintain the surety/extended warranty support services on this platform.
This platform was originally purchased from, configured by and installed through Unisys
Corporation, Additionally, Unisys has provided the surety/warranty support services on this
proprietary platform for the previous five years. Due to Unisys' experience level with this
platform and the City's specific implementation of the platform, the complexity and high degree
of integration with supporting hardware components, and the proprietary architecture of the
CLU6000 Tape Backup System; the Information Technology Department has determined that it
is most advantageous for the City to acquire surety/extended warranty support services from
Unisys Corp. The Information Technology Department has been unable to locate any other local,
regional or national vendor capable of supplying the critical level of surety and warranty support
services required for all of the software and hardware components of this highly integrated and
highly critical data archival and restoration platform.
in an effort to ensure that there is no interruption in the provision of surety and warranty support
services for this critical data archival and restoration platform, your approval for the waiving of a
competitive process and the approval to execute an agreement is respectfully requested.
BUDGET APPROVAL:
Funding is available from the Information Technology Department's budget, Account Code no.
001000.460101.6,670., in an amount not to exceed $110,671
DATE:
,'Budgeting & Performance
rry j5ring
Chief of Strategic Planning, Budgeting & Performance
VED:
DATE:
Joe Iola
Chi- dministrator/City Manager
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM:
Priscilla A. Thompson
City Clerk
Peter Korinis
Chief Inform
leer
DATE :
SUBJECT:
REFERENCES:
ENCLOSURES:
November 17, 2003
FILE :
Public Hearing Notice for
Competitive Bid Waiver
for Extended Warranty
Support for CLU6000 Tape
Backup System
Attached please find the public hearing notice for a waiver of the requirement for competitive
sealed bids, and authorizing the negotiation and execution of an agreement for the acquisition of
extended warranty support for the City's CLU6000 Tape Backup System from Unisys
Corporation, a non-minority/non-local vendor located at 5201 Blue Lagoon, Suite 340, Miami,
FL 33126, in an annual amount not to exceed $110,671 for two years, with the option to extend
for one additional year. Funding is available from Account Code 001000,460101.6,670.
This item is scheduled for the Commission meeting of
Should you have any questions regarding this matter, please feel free to contact Jim Osteen,
Assistant Director, at (305) 416-1511,
APPROVED
Elvi G. Alonso
Agenda Coordinator
i /2-/6.,
Date