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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
PH.2
TO
FROM:
The Honorable and Members
o e City mmission
riola
dministrator/City Manager
DATE:
SUBJECT:
NOV 2 5 2003
REFERENCES:
ENCLOSURES:
FILE :
Waiving Competitive Bid and
Approving Acquisition of
Extended Warranty Support
CLU6000 Tape Backup System
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution, by a
four/fifths (4/5th) affirmative vote of the members of the City Commission, after a duly advertised
public hearing, ratifying, approving and confirming the City Manager's request for waiving the
requirements for competitive sealed bids, and authorizing the negotiation and execution of a
professional services agreement to acquire surety/extended warranty support services from
Unisys Corporation (non-local/non-minority), 5201 Blue Lagoon Drive Suite 340 Miami, Florida
33126, for the City of Miami's CLU6000 Tape Backup System for a two year term, with an
option to extend for one additional year, at an annual cost not to exceed $110,671. Funds are
available from 001000.460101.6.670.
BACKGROUND:
The CLU6000 Tape Backup System is the platform utilized for the archival and restoration of the
City of Miami's enterprise data. This enterprise data backup platform is utilized in the support of
the City of Miami's mission critical applications; such as, Police Dispatch, Fire Dispatch, Payroll,
Finance, Accounts Receivable, Police Reporting and Fire Reporting. The original purchase of
this platform, along with five years of prepaid surety and warranty support services, was
authorized under City of Miami Resolution No. 98-769, passed and adopted by the City
Commission on July 21 1998. The current surety and warranty support agreement for the
CLU6000 Tape Backup System, originally executed in January 1999 as a five-year prepaid
agreement, is due to expire on January 31, 2004. This backup system is essential to the timely
recovery of the City's enterprise data in emergency, data corruption, hardware failure and/or
disaster recovery situations. The critical nature of this backup platform requires consistent,
reliable support in order to ensure the continued, uninterrupted operation of the City's vital
enterprise applications. A disruption of the services provided by this platform for any extended
period of time could be catastrophic to the business operations of the City of Miami. For this
reason, it is essential that we maintain the surety/extended warranty support services on this
platform.
This platform was originally purchased from, configured by and installed through Unisys
Corporation. Additionally, Unisys has provided the suretylwarranty support services on this
proprietary platform for the previous five years. Due to Unisys' experience level with this
platform and the City's specific implementation of the platform, the complexity and high degree
of integration with supporting hardware components, and the proprietary architecture of the
CLU6000 Tape Backup System; the Information Technology Department has determined that it
is most advantageous for the City to acquire surety/extended warranty support services from
Unisys Corp. The Information Technology Department has been unable to locate any other local,
regional or national vendor capable of supplying the critical level of surety and warranty support
services required for all of the software and hardware components of this highly integrated and
highly critical data archival and restoration platform.
In an effort to ensure that there is no interruption in the provision of surety and warranty support
services for this critical data archival and restoration platform, your approval for the waiving of a
competitive process and the approval to execute an agreement is respectfully requested.
FISMPACT: $110,671 [None — Budgeted Item]
:jeo