HomeMy WebLinkAboutmemos from ITDCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO
FROM :
Joe Arriola
Chief Administrator/City Manager
Peter Korinis
Chief Information
DATE:
SUBJECT
REFERENCES:
ENCLOSURES:
Request for Waiver of
Competitive Bidding -
Extended Warranty Support
NX5800 Clearpath System
FILE :
The Information TecWnology Department is requesting a Wavier of Competitive Bidding and
authorization to negotiate and execute a professional services agreement with Unisys
Corporation (non-local/non-minority), 5201 Blue Lagoon Drive Suite 340 Miami, Florida 33126,
to acquire surety/extended warranty support services for the City of Miami's NX5800 Clearpath
System for a two year term, with an option to extend for one additional year, at an annual cost
not to exceed $388,497. Funding is available from the Information Technology Department's
budget, Account Code no. 01000.460101.6.670.
Currently, the Information Technology Department utilizes a NX5800 Clearpath System as the
computing platform to support a vast majority of the City of Miami's mission critical
applications; such as, Police Dispatch, Fire Dispatch, Payroll, and Accounts Receivable. The
original purchase of this equipment, along with five years of prepaid surety and warranty support
services, was authorized under City of Miami Resolution No. 98-769, passed and adopted by the
City Commission on July 21 1998. The current surety and warranty support agreement for the
NX5800 Clearpath System, originally executed in January 1999, is due to expire on January 31,
2004. The critical nature of this platform requires consistent, reliable support in order to ensure
the continued, uninterrupted operation of the City's vital enterprise applications. A disruption of
the services provided by this platform for any extended period of time could be catastrophic to
the business operations of the City of Miami. For this reason, it is essential that we maintain the
surety/extended warranty support services on this platform.
The platform was originally purchased from, configured by and installed by Unisys Corporation.
Additionally, Unisys has provided the surety/warranty on this proprietary platform for the
previous five years. Due to Unisys' experience level with this platform and the City's specific
implementation of the platform, the complexity and high degree of integration with supporting
hardware components, and the proprietary architecture of the NX5800 Clearpath System; the
Information Technology Department has determined that it is most advantageous for the City to
acquire surety/extended warranty support services from Unisys Corp. The Information
Technology Department has been unable to locate any other local, regional or national vendor
capable of supplying the critical level of surety and warranty support services required for all of
the software and hardware components of this highly integrated and highly critical computing
platform.
In an effort to ensure that there is no interruption in the provision of surety and warranty support
services for this critical computing platform, your approval for the waiving of a competitive
process and the approval to execute an agreement is respectfully requested.
BUDGET APPROVAL:
Funding is available from the Information Technology Department's budget, Account Code no.
01000.460101.6 670., in an amount not to exceed $388,497.
, Budgeting & Performance
Chief of Strategic Planning, Budgeting & Performance
SAPPROVED:
Joe A 'ola
Ch of A s ministrator/City Manager
DATE: 2_15b3
DATE:
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Priscilla A. Thompson
City Clerk
Peter Korini
Chief Infor ation • f icer
DATE :
SUBJECT:
REFERENCES:
ENCLOSURES:
FILE :
Public Hearing Notice for
Competitive Bid Waiver
for Extended Warranty
Support for NX5800
Clearpath System
Attached please find the public hearing notice for a waiver of the requirement for competitive
sealed bids, and authorizing the negotiation and execution of an agreement for the acquisition of
extended warranty support for the City's NX5800 Clearpath System from Unisys Corporation, a
non-minority/non-local vendor located at 5201 Blue Lagoon, Suite 340, Miami, Fl 33126, in an
annual amount not to exceed $388,497 for two years, with the option to extend for one additional
year. Funding is available from Account Code 001000.460101.6.670.
This item is scheduled for the Commission meeting of
Should you have any questions regarding this matter, please feel free to contact Jim Osteen,
Assistant Director, at (305) 416-1511.
Elvi G. Alonso
Agenda Coordinator
/z-/C2'3
Date