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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
PH.1
TO :
FROM:
The Honorable Mayor and Members , NOV 2 5 2003
DATE : FILE
o ' City Comission
SUBJECT : Waiving Competitive Bid and
'Approving Acquisition of
,.� Extended Warranty Support
Jae Ariola NX5800 Clearpath System
hie Administrator/City Manager REFERENCES :
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution, by a
four/fifths (4/5th) affirmative vote of the members of the City Commission, after a duly
advertised public hearing, ratifying, approving and confirming the City Manager's request for
waiving the requirements for competitive sealed bids, and authorizing the negotiation and
execution of a professional services agreement to acquire surety/extended warranty support
services from Unisys Corp. for the City of Miami's NX5800 Clearpath System for a two, year
term, with an option to extend for one additional year, at an annual cost not to exceed $388,497.
Funds are available from 001000.460101.6.670.
BACKGROUND:
The NX5800 Clearpath System is the computing platform utilized to support a vast majority of
the City of Miami's mission critical applications; such as, Police Dispatch, Fire Dispatch,
Payroll, and Accounts Receivable. The original purchase of this equipment, along with five
years of prepaid surety and warranty support services, was authorized under City of Miami
Resolution No. 98-769, passed and adopted by the City Commission on July 21 1998. The
current surety and warranty support agreement for the NX5800 Clearpath System, originally
executed in January 1999 as a five-year prepaid agreement, is due to expire on January 31, 2004.
The critical nature of this platform requires consistent, reliable support in order to ensure the
continued, uninterrupted operation of the City's vital enterprise applications. A disruption of the
services provided by this platform for any extended period of time could be catastrophic to the
business operations of the City of Miami. For this reason, it is essential that we maintain the
surety/extended warranty support services on this platform.
The platform was originally purchased from, configured by and installed by Unisys Corporation.
Additionally, Unisys has provided the surety/warranty on this proprietary platform for the
previous five years. Due to Unisys' experience level with this platform and the City's specific
implementation of the platform, the complexity and high degree of integration with supporting
hardware components, and the proprietary architecture of the NX5800 Clearpath System; the
Information Technology Department has determined that it is most advantageous for the City to
acquire surety/extended warranty support services from Unisys Corp. The Information
Technology Department has been unable to locate any other local, regional or national vendor
capable of supplying the critical level of surety and warranty support services required for all of
the software and hardware components of this highly integrated and highly critical computing
platform.
In an effort to ensure that there is no interruption in the provision of surety and warranty support
services for this critical computing platform, your approval for the waiving of a competitive
process and the approval to execute an agreement is respectfully requested.
F S PACT: $388,497 [None — Budgeted Item]
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