HomeMy WebLinkAboutMemo - Requesting Sole Source ProviderTO :
Annie Perez, Director
Purchasing Department
FROM : Mario F. Nunez, Director
Solid Waste Department
CITY OF MIAMI, FLORIDA
1NTER-OFFICE MEMORANDUM
DATE
October 9, 2015
FILE
SUBJECT
RE: Sole Source Provider of In -Cab
Video Recording and Video Management
REFERENCES:
ENCLOSURES:
The Solid Waste Department is requesting a sole source provider for the evaluation and potential
purchase of 154 video event recorders in order to improve driver safety and reduce operating
costs of the solid waste fleet.
Lytx, Inc. has been identified as a supplier of this technology in the United States which not only
markets these products but also analyzes and reports the driving video events captured by such
devices.
Lytx, Inc. offered a trial period of six months in which the vendor installed the hardware in each
refuse vehicle and demonstrated its capabilities, at no cost to the City. Following the free six
month trial period, the City wishes to contract their services by purchasing the equipment and
paying for the hardware installation. The Solid Waste Department estimates $199,079.00 in total
costs should the City decide to keep the program running. The annual subscription cost is
$70,975.52 including Global Positioning Systems (GPS) tracking services. The account to be used
for this program is general fund account 04001.213000.534000.0000.00000. The general fund
account to be utilized for the one time purchase of the video event records and related equipment
is 04001.213000.552000.0000.00000. There are sufficient funds budgeted in this account to
undertake this program.
Upon completion of your findings, please forward a copy of the Resolution and the Agenda
Summary Form for our files.
Your attention to this matter is greatly appreciated.
SOLE SOURCE PROVIDER APPROVED:
Annie Pe =-
Director of Purchasing