HomeMy WebLinkAboutMemo - Manager's ApprovalCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
Annie Perez, CPPO
Director of Procurement
DATE:
SUBJECT:
October 9, 2015
DriveCam Systems
Sole Source# 14-15-006
Pearl P. Bethel, CPPB
Procurement Contracting Manager
FROM: REFERENCES:
ENCLOSURES:
FILE :
Pursuant to Resolution R14-0436, the Solid Waste Department (Solid Waste) will complete the
approved one hundred and eighty (180) day trial period of the DriveCam Systems installed by Lytx,
Inc. on December 31, 2015. The DriveCam units were installed in one hundred and forty-two (142)
Solid Waste fleet vehicles and twelve (12) Street Sweepers in an effort to reduce injuries,
collisions and fuel costs. Because of the unique features of the DriveCam System, Solid Waste
has been able to capture: (1) real time vehicle status information; (2) track vehicles and their
locations through the Global Positioning System vehicle tracking; (3) monitor driver safety; and (4)
monitor speeding and reduce fuel consumption. Lytx, Inc. is the sole source manufacturer of the
DriveCam system and its products are registered trademarks that can only be acquired through
Lytx, Inc. The Lytx DriveCam product is not available via any other vendors other than from Lytx,
Inc. Solid Waste has expressed its satisfaction with the DriveCam System and therefore wishes to
purchase the equipment with a five (5) year licensing subscription.
With the above in mind, issuing a competitive solicitation for this procurement wouldn't be practical
for the City. In accordance with Section 18-92 (a) (1) and (3) of the City of Miami Procurement
Ordinance, "sole -source awards may be made [...] Where the compatibility of equipment,
accessories, or replacement parts permits one reasonable source of supply," and "Where the
unique and specialized expertise of one source of services is unlikely to be obtained from any
other source,"
Accordingly, it is recommended, pursuant to Section 18-92 (a) (1) of the Code of the City of Miami,
that the requirements for competitive bidding be waived, and these findings be approved: Lytx Inc.,
located at 9785 Towne Centre Drive, San Diego, CA 92121, is the sole source manufacturer and
distributor of the DriveCam System and related equipment/parts/services, to be utilized by the
Department of Solid Waste, and approving the purchase of the equipment with a five (5) year
licensing subscription. The first year cost for the installation and annual subscription fee is
$199,079.16, with an additional four (4) years of annual subscriptions totaling $283,902.08, for an
aggregate cost of $482,981.24; allocating funds from 04001.213000.552000.0000.00000, and
04001. 213000. 534000.0000. 00000.
APPROVED BY:
APPROVED BY:
Annie Pe Cz, CPPO
Director of Procurement
Daniel J. Alfonso
City Manager
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