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Contract No.: SS-14-15-006
Current Term:
Expiration Date:
Title: DriveCam Program
Recommendation:
0 Sole Source Contract
Procurement Contracting Manager: Pearl Bethel
❑ Solicit Competition
❑ Access Contract
❑ Other
Background:
Lytx, Inc. (Lytx), out of San Diego, CA, the sole supplier of DriveCam video event recorders, specializes in designing, manufacturing
and selling video driver safety programs used by commercial fleets which focus on identifying and addressing the root causes of poor
__driving_.behavior- by combining sight and_sound_with_real-time_driverfeedback_and coaching resulting -in -reductions in -collision -related
costs and fuel consumption. In October 2014 the City of Miami Solid Waste Department (Solid Waste) was contacted by Lytx, and
offered.a one hundred and_ eighty (1.80) daytr1a1 .program, at no -cost -to the -City. --The 180 day -trial -period was -to -provide Solid Waste with the following:
a) Driver Safety and Risk Management: A driver based analytics solution that will enable fleet managers to identify access and
correct risk behaviors before they lead to collision. This will involve the installation of a video event recorder in the vehicle
behind the rear view mirror. The recorder will include two lenses, one facing the front of the vehicle and one facing the interior
of the vehicle. This will capture events generated by the recorder's g-force sensors while also providing real-time in -cab
feedback to the driver,
b) Fuel Management: A behavior based fuel management system that measures traditional metrics such as vehicle idling,
speeding, and vehicle forces to improve fleet performance and fuel efficiency.
c) Fleet Tracking: A video event recorder with integrated GPS that provides a real time view of fleet operations.
d) Unique Support: During the trial period, Lytx will provide Solid Waste a dedicated Client Account Manager to assist with day-
to-day tasks. An implementation Project Manager will also be assigned to assist with the installation process, assignment of
vehicles and scheduling of installations. Additionally, the City will be assigned a Program Consultant _to_ensure_that the overall
program and City goals are met.
Research Conducted:
Prior to the 180 day trial period Market Research was conducted to source the industry and analyze the cost of providing the program
as required by Solid Waste. In doing so, Procurement conducted research to determine the best approach to secure the services,
Procurement staff also conducted Internet searches as an alternate source. The following web sites were researched:
www.lytx.com,
www.teletrac.com
www,teleogis.com
www.nipadvantage.orq.
Extensive market research was conducted to determine possible sources for acquiring the required services, as well as identifying
potential bidders.
A recent study "Potential Reduction in Large Truck and Bus Traffic Fatalities and Injuries using Lytx's DriveCam Program" was
conducted by Virginia Tech Transportation Institute. The study quantitatively evaluated the potential safety benefits of equipping all
United States heavy trucks and buses with Lytx's DriveCam program. Trucks and buses equipped with the DriveCam Program had the
potential to reduce and average of 727 fatal truck and bus crashes (20.5% of the total fatal crashes), and save 801 lives (20% of the
total fatalities) each year. Similar results for injury crashes showed that the vehicles equipped with the DriveCam had the potential to
reduce an average of 35.2% of the total injury crashes and 35.5% of the total injuries each year,
In Orange County Florida, the County's Risk Management Department looked at options to correct the problems that were occurring on
the County's roads. Once DriveCam was identified as a viable option, Orange County entered into a 90-day trial program in 2009 with
30 vehicles. Upon presentation of the initial results, the DriveCam was implemented across 780 vehicles and will be implemented
throughout the entire fleet of 2,200 vehicles. As a result of implementing the DriveCam program, Orange County has seen an 81%
reduction in the cost of accidents, a 76% reduction in the frequency of accidents, and a 50% reduction in coachable behaviors during
the first year of implementation. Prior to implementing the program, Orange County initially thought the payback for the program would
be 3-4 years. Based on the results produced, the payback was only one year.
The City of Mobile, Alabama also achieved greater safety and savings with the DriveCam Program. The City reduced claims costs,
and in using the program, helped the City become safer by improving driver behavior, reducing incidents of unsafe cell phone use, and
decreased accidents by 62 percent. The DriveCam event video was also used to exonerate drivers by revealing truth in liability.
Waste Management, one of the largest recycling companies or materials handling companies, with a vast fleet of 18,000 drivers in 22
business areas across the United States, has engaged DriveCam to transform its safety culture. The program has played a critical role
in the company's "Mission to Zero" safety initiative, and has reduced vehicle accidents by almost 70%, and auto liability by $3.1 million,
In addition to the organizations above, Lytx has also worked with many government organizations ranging from US Marine Corps,
Department of _.State, _the -State -of -Alaska DOT, City of -Kansas -City,,- MO, CityofDenver,-and the WashingtonMetropolitan-Transit
Authority, among others.
A new report by the National Transportation Safety Board (NTSB) found that the use of the Lytx DriveCam program can effectively
improve driver behavior and reduce collisions. In fact, they found it accounted for estimated reductions in fatal and injury crashes of
20% and 35% respectively. "These video systems serve as a proactive tool to identify and reduce risky driving behavior, such as
speeding, distracted driving or drowsy driving, NTSB said".
Comparable Contracts:
There were no comparable contracts found for these services, as the governmental entities that purchased DriveCam, did so as sole
sources or by accessing the National Joint Purchasing Alliance Coop Agreement.
Recommendation:
Pursuant to Resolution _R14-0436,_Solid Waste_will_complete-the-approved- one -hundred -and --eighty-(180) day -trial period of the
DriveCam Systems installed by Lytx on December 31, 2015. The DriveCam units were installed in one hundred and forty-two (142)
Solid Waste fleet vehicles and twelve (12) Street Sweepers in an effort to reduce injuries, collisions and fuel costs. Solid Waste has
expressed its satisfaction with the DriveCam System and therefore wishes to purchase the equipment with a five (5) year licensing
subscription. A sole source contract is in the best interest of the City because:
a) There is only one source of supply therefore competition is not available,
b) Lytx is the sole source provider of the DriveCam Program.
c) The Solid Waste Department has unique needs precluding the use of alternative approaches or solutions,
d) No other vendor has been identified with the capability of meeting the needs of Solid Waste.
e) There are no competitive contracts to access for this purpose as other governmental entities purchased the program specific
to their individual needs as sole sources.
Procurement Contracting Officer:
Director/Asst. Director:
Date: I /�
Date: l07(-
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