HomeMy WebLinkAboutMemo - Request For IncreaseCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Annie Perez DATE: June 9, 2015 FILE:
Director, Purchasing Department
FROM: Jeovanny Rodriguez, P. , i�rector
Capital Improvements & ansportation
SUBJECT: Capacity Increase to the
Transportation Program Support
Service (TPSS) Contracts
REFERENCES: RFQ 11-12-031
By this memorandum, the Capital Improvements and Transportation Program ("CITP") submits
this request to the department of Purchasing to modify the Professional Services Agreements
("PSA") with HNTB Corporation, Inc. ("HNTB"), and Kimley-Horn and Associates, Inc. ("KHA"),
authorized pursuant to Request for Qualifications RFQ 11-12-031 for the provision of
Transportation Program Support Services, to increase the contract capacities of said PSAs by
$500,000.00 for each firm, for a total aggregate contract capacity of $1,000,000.00 respectively.
Background
In December, 2012, CITP entered into professional services agreements with HNTB and KHA
for needed support services for the City of Miami's Transportation Program. The PSAs were
approved through action of the City Manager in accordance with Section 287.055, Florida
Statutes for an amount not to exceed $500,000.00 respectively.
Article 2.01 of the General Conditions of the PSA, Compensation, limits the compensation
payable to HNTB and KHA to an amount not to exceed $500,000 unless approved by action of
the City Commission and put into effect by a written amendment to the PSA executed by all
parties. The PSA further stipulated that no new work orders can be issued to f•-INTB or KHA that
would result in the existing approved compensation limits to be exceeded.
At present, CITP continues to rely on the support services provided to the City of Miami ("City")
under the PSA to implement the City's Transportation Program. CITP continues to field
requests for transportation related studies and analyses received through directives by the City
Commission and by the City Administration. The attached Exhibit "A" represents nineteen (19)
such requests to CITP for transportation related support services, with an estimated total cost of
$950,000.00 to carry out the requested scope of work. To carry out these request would require
an increase in the funding capacities of the PSAs with HNTB and KHA. Accordingly, CITP seeks
to increase the contract capacities of said PSAs from the original $500,000.00 capacity to a new
contract capacity of $1,000,000.00 for each firm.
Cc: Marto Darrington, Procurement Contracting Manager, Purchasing Department
Carlos Cruz-Casas, Chief Transportation Manager, CITP
Lai -Wan McGinnis, Budget/Financial Reporting Administrator, CITP
Chelsa Arscott, Special Projects Coordinator, CITP
Exhibit "A"
Transportation Program Support Services
Anticipated Work Order Requests For Studies or Additional Support
As of June 9, 2015
1. Little Havana Bicycle and Pedestrian Mobility Plan
2. Grapeland Neighborhood Traffic Calming Study
3. Silver Bluff Neighborhood Traffic Calming Study
4. La Pastorita Neighborhood Traffic Calming Study
5. Belle Meade Neighborhood Traffic Calming Study
6. Palm Grove Neighborhood Traffic Calming Study
7. Coconut Grove Traffic Calming Study
8, MiMo Area Traffic Improvements/Pedestrian Safety
9, Brickell Area Traffic Studies
10. Central Business District Transportation Plan
11. Update to City's Bicycle Master Plan
12. Overtown Pedestrian Safety Study
13. Traffic Calming Strategies and Implementation Guidelines for City of Miami
14. Miami Comprehensive Neighborhood Plan - Transportation Element
15. Miami Streetcar RFP Process
16. Miami Streetcar Technical Advisory Team
17. Active Traffic Management System — US-1
18. Active Traffic Management System — Brickell
19. Active Traffic Management System — Special Events