HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 14-01043
Date: 11/05/14
Commission Meeting Date: 11./20/14
Requesting Department: CITP
District(s) Impacted: All
Law Department
Matter ID No.
14-2456
Type: El Resolution ❑ Ordinance E Emergency Ordinance [ Discussion Item Other
Subject:. Resolution approving the waiving of competitive bidding procedures for the purchase of an on -board
Automatic Text and Voice Announcement System ("ATVAS") for the City's trolleys.
Purpose of Item:
It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a four -fifths
(4/5th's) affirmative vote, ratifying, confirming and approving the City Manager's findings, and
recommendation pursuant to sections 18-85 and 18-86 of the Code of the City of Miami, Florida, as amended,
waiving competitive sealed bidding methods ADA compliant Automatic Text and Voice Announcement System
("ATVAS") as not being practical or advantageous to the City of Miami; and further, authorizing the City
Manager to execute a Proposal Agreement ("Agreement") in substantially the attached form, between the City of
Miami and Radio Engineering Industries, Inc, (REI), for the purchase, installation, and maintenance of the
ATVAS equipment in the City's 34 trolley vehicles, for the not to exceed amount of $118,093.80. Allocating
funds from the City of Miami transit surtax revenues, subject to the availability of funds and budgetary approval
at the time of need.
Background Information:
Please see attached page 2,
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: _
CIP Project No: -e '1 1 - +ID ATV/Ac-S
NO Is this item funded by homeland Defense/Neighborhood Improverent Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP N/A
$118,093.80
Final Approvals
(SIGN AND DATE)
Budget aA .::..�►' /y
Ifhsin ai're lvin : ap1t1f'uirds
Crap s N/A Risk Ma gement N/A
Purchasing N/A Dept. Direr
Chief G% City Manager
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This item authorizes City Administration to install an on -board Automatic Text and Voice Announcement System
("ATVAS") on the Miami Trolleys. This system will enable the City to announce route information, including
upcoming stops, route names, transfer points, etc. automatically through the Public Address ("PA") system and an
LED screen that will be installed as a part of this purchase. ATVAS will ensure. the City is compliant with the
Americans with Disabilities Act ("ADA"), which requires wayfinding information be announced to passengers.
Currently, the trolleys are equipped with a Computer -Aided Dispatch and Automatic Vehicle Location
("CAD/AVL") system. This system powers the City's trolley tracking smartphone application, website and
dispatching interfaces, CAD/AVL relies on a Global Positioning System ("GPS") unit, which identifies each
trolley's location in real time, The City's CAD/AVL system was equipped by Radio Engineering Industries, Inc.
("REP') through an agreeanent between REI and Limousines of South Florida ("LSF"), the City's Trolley operations
provider. ATVAS also relies on GPS data for accurate, location -specific information and provides the best and most
efficient means of conveying ADA-compliant announcements, The CAD/AVL system that was installed by RBI is
capable of interface with an ATVAS function.
Per Section 18-85 and 18-86 of the Code of the City of Miami, Florida, as amended ("City Code") the City Manager
has made a written finding, attached as an exhibit to the resolution and incorporated herein by reference, that
competitive sealed bidding, methods are not practicable or advantageous for the City due to the interface between
the CAD/AVL system currently installed on the Trolleys and the ADA-compliant ATVAS function REI also offers.
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