HomeMy WebLinkAboutMemos - Miami-Dade County 10-11-12Date:
To:
From: Carlos A. Gimenez
Mayor
MIAtiI•DADE
Memorandum cowuY
June 1 1 , 201 2
Honorable Chairman Joe A. Martinez
and Members, Board of County Commissioners
1'
Subject: Summary of Current Agreeme
Ifs with Miami -Dade County — Ticket Distribution
On March 5, 2012, I advised the Board of County Commissioners (Board) that I would conduct a
comprehensive review of all current agreements that the County has. entered into With entities that
include tickets: to :events: Please find a summary of this review below for your -consideration as the
development of a countywide ticket distribution is considered:
Sony Ericsson The International Players. Championships, Inc. (IPC). contract with Miami -Dade
County provides the County with a suite, .courtside .boxes and passes, to the Sony Ericsson Open
Tennis tournament. Historically, .a.total 2,258 tickets:were received by the- County Manager's Office;
these were distributed .as 'instructed .by the County Manager. Asa result of. the Board's action at the
March 6, 2012 meeting, a new approach was implemented for the :2012:tennis tournament. The.
Board passed .a resolution approving a .Letter of Agreement.between the County and IPC in which
the County would accept a one-time cash payment from IPC of $102,00.0 in lieu of the courtside
.boxes, tickets and passes: This action only applies to the 201.2 Tennis tournament.
Miami Marlins. —The contractual County ticket allocation is. 664 suite tickets for 40 home regular
season games and one pre -season game. The Board directed the Clerk of the Board (Clerk) to
conduct a ticket lottery for distribution of the County •tickets in accordance .with the specifications
established by the Board at the March 20, 2012 .meeting. The ticket lottery was conducted and
tickets were allocated to the 12 Commissioners who opted to participate. Tickets will be distributed
to youth participating 'in little league or some other charitable .organization: identified by the District
Commissioner.. This. policy Only applies to the:20:12 baseball season.
The S.outh Miami -Dade Cultural-Arts::Center (Center) has a policy aligning with theater industry •
standards. requiring that renters: of the main theater provide :the Center with 20 tickets per
performance. This policy is noted .in all renters` agreements.. These tickets are .used to resolve
issues. such as last-minute seating problems., media requests to, attend performances, facility staff
who may be needed to monitor events, etc.
-The City of HOrriestead has a contract with the Homestead -Miami Speedway and their contract
states that the County will receive. tickets; no specific quantities are stipulated in. the -City's contract
with the.Homestead=Miami Speedway. Historically, the office of the County Mayor was provided 50
tickets each day .the races were in town: Nascar.(3 days),. Indy (2 days) .and Grand Prix.of Miami (1
day). Tickets were distributed as instructed by the County Manager. .Additionally, tickets were
distributed to each County Commissioner (2ticketsfor each race day plus 1. parking).
In•the past, Santa's Enchanted Forest provided the County Manager's Office with approximately
100 tickets.. The tickets were not. part of any event contract/agreement. The. County Manager's
.Office distributed these tickets as instructed by the .County Manager. The Parks, Recreation and
Open. Spaces. Department (PROS) also received approximately 100 tickets. The County .did not
receive any tickets for -this event in 2011.
Honorable Chairman Joe A. Martinez
and Members, Board of County Commissioners
Page 2
• The Miami -Dade County Fair & Expo. Inc., The Fair provides the County Manager's Office and
the Parks, Recreation and Open Spaces Department (PROS) with tickets. This ticket allocation is
not noted within any lease agreement or contract. Historically, tickets sent to the County Manager's
Office were distributed as instructed by the County Manager. PROS Fair tickets were distributed to
Fair volunteers, student exhibitors, performing arts exhibitors, exhibitors' parents, and employees
acting as Judges for exhibits. This year, the County Mayor's office did not accept the non -contractual
ticket allocation of 15 VIP Parking tickets, 15 Executive parking tickets and 60 pop tickets. The
package was returned to the Fair on March 13, 2012 after receiving guidance from the Miami -Dade
Commission on Ethics. and Public Trust. An additional package for the Board with 2 parking and 4
pop tickets per Commissioner, and 400 gate passes for Commission staff were also received by the
County Mayor's office. Tickets for each Commissioner were delivered to their office and the 400
tickets were delivered to the Chairman of the Board's office. Distribution/acceptance of the ticket
allocation were at the discretion of the Board.
The Miami Dolphins Foundation has on occasion :sent passes to pre -season football games as
rewards for distribution during Miami -Dade Public Library .Systems' (Library) Summer Reading
Program. The number of tickets has varied annually from '50* to 200 tickets. The Dolphin's
Foundation has been a major sponsor of the Library's Summer Reading Program and other
children's programs.
• :Community Action and Human Services Department (CAHSD) receives .a total of 3.12 tickets
donated by community agencies such as the Junior League of Miami, Inc., Kiwanis Club, University
of Miami, Florida International University, Miami -Dade County Fair Expo, Dade County Youth Fair,
Nancy E. Carr Claims and Risk Management Services; there is no contract between any of these
agencies and the County: These tickets are for different venues to include Jungle island, AMG
Theatre, Gator Park. Everglades; Broward Museum of Discovery. & .Science, Miami Children's
Museum, Gym Kids, University of. Miami Basketball games, Dodge City. — Holiday Carnival,
University of Miami Football games, FIU Football games, Youth Fair.,. and Kendal. Regal Theater.. All
tickets are distributed to CAHSD program staff to be used for Disadvantaged Youth and Families;
and victims of domestic: violence currently receiving services.:from the department.
• The Miami -Dade Police D.epartment (MDPD):.has received, `tickets fo. r football games; basketball
games,soccer games,. baseball .games; volleyball games, :and track and field events '(approximately
100 tickets per year) from the University of Miami and Florida International .University .Athletic
Departments through the "Join -A Team, not A :Gang" Program.. MDPD maintains a .partnership with
the. University of Miami and Florida International University Athletic Departments_ In previous years,
MDPD also received tickets from'the Florida Marlins forsomeof` their games: These weregenerally
excess tickets that would be distributed by the Police Athletic League (PAL) coordinator to the
children that were part of the PAL.
If you need additional information, please contact Lisa M. Martinez, Senior Advisor, at.30.5-375-291.1.
c: Honorable Harvey Ruvin, .Clerkof the Courts
R.A. Cuevas, Jr.., County. Attorney
Lisa M. Martinez, Senior Advisor
Office of the Mayor, :Senior Staff.
Joseph Centorino;. Executive Director, Miami -Dade Commission on Ethics and Public Trust
Department Directors
Date:
To:
From:
Subject:
Memorandum
March 28, 2012
Honorable Chairman Joe A. Martinez
and Members, Board of County Commissioners.
Carlos A. Gimene
Mayor
Miami MarlinsIrns Ticket Distr butigf Policy and Process.
The Miami -Dade Commission on Ethics and Public Trust issued a report on March 1, 2012
containing proposed guidelines and recommendations governing the solicitation, receipt. and
distribution by public officials of complimentary tickets to arts, sports, ,or other private events.. At
.the March 20, 2012 Board of County Commissioners (B.oard) meeting, discussion item 6B2
entitled "Commission on Ethics' 'Guidelines and Recommendations Regarding `Public Benefit'
clauses in Certain Government Contracts" was discussed by' the Board. The Board directed a
policy for the .distribution of the: Miami-Dade:County (County) share.of tickets for the 2012 Major
League Baseball regular season for the Miami Marlins.
The Operating Agreement between the County and the. Marlins Stadium Operator, L.LC
(.Operator) for the Marlins Ballpark was approved by the Board on March 23, 2009 under
resolution R-318-09. Section :7.3 of the .Operating. Agreement requires the Operator to provide
the- County and the City of 'Miami aastandard suite. for public.or charity.us.e for 40 regular season
MLB home games each, with the home opener being .shared by the County and the City. The 40
County home regular season games and one pre -season. game are listed in Attachment A.
Each game: represents 1.6 standard suite tickets and four parking spaces. The home opener
game on April 4 represents eight tickets: and two parking spaces :each, for the County and the
City. The current annual value of the standard .suite for the games and corresponding parking.
passes is approximately
The Board directed the: Clerk of the Board (Clerk) to conduct a ticket lottery. The lottery will be
conducted on Thursday, March 29., .and the Clerk will notify the Board,. Mayor and County
Attorney the games that the. participating Commissioners are: awarded.. For.'the':Commissioners
that desire to participate, the games. will be selected through a random .drawing until all 42
games are drawn. Commissioners are to advise the County Attorney as to their participation
and will identify the organizations to which they want tickets distributed. The blocks of tickets
cannot be broken up among more than one .organization. The Parks,. Recreation and Open
Spaces Department (PROS) will receive one of they .sixteen tickets: for each game for an
employee to monitor the. suite, as the County is liable for damages to the suite from its guests.
Of the.re.maining 15 tickets, two will be reserved for the organizations chaperones.
Tickets received by Commissioners must be, distributed to youth participating in the little league
or some other charitable organization in accordance with the spec.ific.ations established by the
Board at the March 20, 2012 meeting: The: tickets awarded, to en organization cannot be re-
sold. Organizations will be required tb attest that they will not. sell, trade, barter, or raffle for
fundraising purposes for cash or other monetary or non -monetary :consideration, any tickets
from their allotment. Ticket usa9e will be tracked. Family members: and relatives of the non-
profit organizations will riot be eligible to receive tickets, unless they are an .adult chaperone of
the non -profit's group. Once: tickets are allocated, they cannot be .exchanged for a different
game; in the event the tickets :are lost, they cannot be replaced. The Clerk will distribute the.
tickets from the Clerk's ,Office, located at the: Stephen P. Clark `Center, 17`h floor, to the
Honorable Chairman Joe A. Martinez
and Members, Board of County Commissioners
Page 2
organizations specified by each Commissioner, and require that the organization's
representative receiving the tickets present his or her driver's license and sign for the package.
If you have any questions, please contact me directly or Lisa M .Martinez, Senior Advisor, at
305-375-2911.
Attachment
c: Honorable Harvey Ruvin, Clerk of the Courts
Robert A, Cuevas, Jr., County Attorney
Lisa M. Martinez, Senior Advisor, Office of the Mayor
Jack Kardys, Director, Parks, Recreation and Open Spaces Department
• ATTACHMENT A
• County Ballpark -"Use of Suite'
Sunday April 1, 2012 'Yankees 110 PM -
Friday Apr1113, 2012 "Astros 7:10 Pi i
Sunday April 15; 2012 Astros 1:10 P14
Wednesday April 10, 2012 Cubs 7:10 PM
Saturday Apr1128,2012 ' Diamondbacks 7:10 PM
Monday APr1130, 2012 Diamondbacks 12:40 PM
Friday May 11, 2012 Mets 7:10 PM
Sunday May 13, 2012 Pirates 1:10 PI4
Tuesday May 15, 2012 1.26c1cles 7:10 PM
Tuesday t.lay 22, 2012 .Rockies 7:10 PM
Thursday May 2,1,2012 Giants 7:10PM
Saturday May 26, 2012 Giants 7:10 PM
Monday May 28, 2012 Natlonel9 1:10 PM
Tuesday May 29, 2012 Nallonais 7:10 PM
Thursday June 7, 2012 .Graves 7:10 PM
Friday June0,2012 Rays 7:10PM
Sunday June 10, 2012 Rays 1:10 PM
lUesday Juno 12, 2012 Red Sox 7:10 PM
:Saturday June 23, 2012 Blue Jays 110 Pi 1
Monday June 25, 2012 Cardinals 7.10PM
Tuesday June 26, 2012 Cardinals 7:10 PM
.Saturday June 30, 2012 PhIllles 7:10, PM
Ftlday July13, 2012 Nationals 7:10 PM
:Sunday Juiy1S, 2012 Nationals 1:10 PM
1Uesday July24,2012 , Braves 7:10PM
Wednesday Juy 25, 2012 Bravos 12;40 PM
Friday July 27, 2012 Padres 7:10 PM
'Sunday July29, 2012 Padres • 110 PM
Saturday August 11, 2012 Dodgers. 710 PM
Monday August 13, 2012. PhIllles 7:10Ph1
Wednesday August 15, 2012 PhIllles. 12:40 PM
Wednesday AuGust29, 2012 Nationals 7:10 PM
-Saturday September 1, 2012 Mets. 7:10 PM
Monday September3;;2012 Brewers 1:10PM
Wednesday 'September 5, 2012, ':Breviers• 7:10 PM,
Saturday" September 15,2.012 Reds 7:10PM
Monday 5eptember17,2.012 Braves 7:10.PM
Wednesday .September 19,2012 Braves 7:10 PM
Friday .. September 28, 20t2 Pnlllies. 7:10 P1c.1
Sunday Septeniher30,2012 PhIllles' '1:10 PM
Tuesday October 2, 2012 Mels. 7:10 PM
`.denotes pre=season.gtime, '`'denotes 2nd'opening clay