HomeMy WebLinkAboutNotice to the PublicCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Priscilla A. Thompson
City Clerk
EnriquV Torre, Director
Department of Public Facilities
DATE:
SUBJECT :
REFERENCES:
ENCLOSURES:
September 7, 2012
Waiver of Competitive
Bidding for James L. Knight
Center Fire Alarm project
FILE :
Enclosed you will find an ad for notice of a public hearing to be held by the City
Commission on September 27, 2012 for the purpose of waiving competitive bidding
procedures and authorize Hyatt Equities, LLC to proceed with the replacement of the fire
alarm system and associated equipment at the Miami Convention Center located at 400
Southeast 2nd Avenue in Miami, Florida.
Please place the ad in accordance with public hearing requirements of the City
Commission.
Thank you for your assistance in this matter.
Elvi Gallastegui, Agenda Coordinator
Enclosure
HT/dn:m Clerk — ad Fire Alarm
CITY OF MIAMI, FLORIDA
NOTICE OF PUBLIC HEARING
A public hearing will be held by the City Commission of the City of Miami, Florida on September
27, 2012 at 9:00 AM at City Hall, located at 3500 Pan American Drive, Miami, Florida, for the
purpose of considering the following resolution:
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS
(4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING,
RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S
RECOMMENDATION AND WRITTEN FINDINGS, PURSUANT TO SECTION
18-85 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED,
WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING AS
BEING NEITHER PRACTICABLE NOR ADVANTAGEOUS TO THE CITY OF
MIAMI FOR THE FIRE DETECTION AND ALARM SYSTEM FOR THE HYATT
HOTEL AND JAMES L. KNIGHT CONVENTION CENTER ("KNIGHT CENTER")
LOCATED AT 400 SOUTHEAST 2ND AVENUE, MIAMI, FLORIDA;
AUTHORIZING THE CITY MANAGER TO EXECUTE A LETTER AGREEMENT,
BY AND BETWEEN THE CITY OF MIAMI ("CITY") AND HYATT EQUITIES, LLC
("HYATT"), TO PROVIDE AUTHORIZATION FOR HYATT TO PREPARE AND
FINALIZE A SPECIFICATIONS CRITERIA PACKAGE ("PHASE I") AND
FURNISHING, INSTALLATION, AND TESTING ("PHASE II") FOR THE
REPLACEMENT OF THE FIRE DETECTION AND ALARM SYSTEM AND
ASSOCIATED EQUIPMENT THAT SUPPORTS THE HYATT HOTEL AND THE
KNIGHT CENTER, WITH A TOTAL PROJECT COST ESTIMATE OF $778,306
TO BE PAID BASED ON A PERCENTAGE USE OF THE SYSTEM;
CONSISTING OF A PROJECT COST ESTIMATE OF $32,475 FOR PHASE I,
THE HYATT WILL PAY FOR 69.325% OF USE, OR $22,513, AND THE CITY
WILL PAY FOR 30.675% OF USE, OR $9,962; AND A CONSTRUCTION COST
ESTIMATE OF $605,310, PLUS A 10% CONSTRUCTION CONTINGENCY
RESERVE OF $60,531, IN ADDITION TO POST DESIGN AND INSPECTION
SERVICES COST OF $79,990, FOR A TOTAL FOR PHASE II PROJECT
CONSTRUCTION COST OF $745,831, THE HYATT WILL PAY FOR 69.325%
OF USE, OR $517,047, AND THE CITY WILL PAY FOR 30.675% OF USE, OR
$228,783, FOR A TOTAL PHASE I AND PHASE II COST OF THE CITY'S
SHARE NOT TO EXCEED $238,745 FURTHER AUTHORIZING THE CITY
MANAGER TO UNDERTAKE ALL REQUIREMENTS IN ORDER FOR THE CITY
TO COMPLY WITH THE UNITED STATES INTERNAL REVENUE CODE OF
1986, AS AMENDED, SUBJECT TO APPROVING OPINION OF BOND
COUNSEL AND CONSULTATION WITH THE CITY ATTORNEY; ALLOCATING
FUNDS FOR THE CITY'S CONTRIBUTION FROM CIP PROJECT B-70414;
WITH TERMS AND CONDITIONS AS MORE PARTICULARLY SET FORTH IN
SAID LETTER AGREEMENT.
All interested persons are invited to appear and may be heard concerning this item. Should any
person desire to appeal any decision of the City Commission with respect to any matter
considered at this hearing, that person shall ensure that a verbatim record of the proceedings is
made, including all testimony and evidence upon which any appeal may be based
(F.S.286.0105).
In accordance with the Americans with Disabilities Act of 1990, persons needing special
accommodations to participate in this proceeding may contact the Office of the City Clerk at
(305) 250-5361 (Voice) no later than two (2) business days prior to the proceeding, or at (305)
250-5472 (TTY) no later than three (3) business days prior to the proceeding.
(City Seal)
(#15514)
Priscilla A. Thompson, CMC
City Clerk